1.0 Overview


This application used the data from Working Capital application (FI) and the Project Costs applications (PS), you can see more details in the functional documentation for the respectives applications.

The objective of this application is to allow BFC Capex vs BW project reporting (PeC and Cash) data reconciliation: it mainly means providing a detailed view of all BFC CAPEX components (PeC/AuC, PeC/FXA, Fixed Asset Supplier, and Lease debt), to be available on a wide range of axes also shared with BW PeC and Cash solution.

This fine analysis grid of CAPEX should allow to: 

  • Definitively reduce remaining variances when linked to a technical issue
  • Explaining variances when they are legitimate and/or irreductible (perimeter, business rules…) 

For these queries the access is provided based on the BW menu and it's done via Service one. 

Target Users:

Controlling teams.

VERSION

DATE

MODIFIED BY 

DESCRIPTION

0.01

31.08.2023

Inês Vilares

Initial draft










Data Product Type 
  • Dashboard
  • Report
  • Advanced analytics
  • AI 
  • Others <specify which one>
Technologies
  • BW
  • Tableau
  • Qliksense
  • Talend
  • Dataiku
  • Others <specify which one>

Data Sources 

Note: list of all applications and various environment

  • SAP PF1 (Production environment)
  • SAP WP1
  • SAP PI1
  • BW (versions)
  • iCare CRM 
  • CORE CRM
  • BFC 
  • Others <specify the name of the source> 

2.0 Business Process

CAPEX stands for "Capital Expenditure." It refers to the money a company spends to acquire, upgrade, or maintain physical assets such as buildings, machinery, equipment, vehicles, or technology infrastructure. Capital expenditures are typically made with the expectation that they will provide benefits to the company over an extended period, often several years.

Key points about CAPEX include:

  • Long-term Investments: CAPEX represents investments in assets that are expected to generate value for the company over an extended period, as opposed to day-to-day operational expenses (OPEX).
  • Depreciation: Many CAPEX items are subject to depreciation, which means their value is allocated over their useful life for accounting and tax purposes. This helps companies match the cost of the asset with the revenue it generates.
    • Examples: Common examples of CAPEX include building a new manufacturing facility, purchasing heavy machinery, upgrading computer servers, acquiring vehicles for a delivery fleet, or expanding a company's physical infrastructure.
  • Strategic Decision: Decisions related to CAPEX are often strategic in nature, as they can significantly impact a company's future growth, productivity, and competitive position.
  • Budgeting: Companies carefully plan and budget for CAPEX expenditures to ensure they have the necessary funds available for these long-term investments.
  • Financial Analysis: Analysts and investors often scrutinize a company's CAPEX spending to assess its growth prospects and financial health. High CAPEX can indicate aggressive expansion plans, while low CAPEX may suggest a more conservative approach.
  • Regulatory and Accounting Considerations: CAPEX spending can have tax implications and may need to comply with accounting standards, such as Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS).

It's important to distinguish CAPEX from OPEX (Operating Expenditure). OPEX includes day-to-day expenses like salaries, rent, utilities, and office supplies, which are necessary for a company's ongoing operations. CAPEX, on the other hand, is focused on investments in assets that will provide long-term value and benefits to the company.

3.0 Application Feature Overview

For this application find below all the workbooks available:


CAPEX Invest. Projects

ReportsDefinitionPromptsBW Workbook QueryQuery Technical Name
CAPEX BFC data - Invest. (Core Workbook)

This report show the values for the YTD for each month and the amounts for each month. 

The structure contains all the BFC accounts related with the investment data for CAPEX. 

Mandatory:

  • BFC Legal View;
  • Calendar year/Month;
  • Exchange Rate Type.

Optional:

  • Authorization Scope;
  • PRS Company Code;
  • Curr. conversion;
  • 1 - BFC GBU.
BW_WBK_CX_0011BW_QRY_MVFICX01_0011
CAPEX FA adjust. analysis L40800 (Core Workbook)This report shows the data related with the values from SAP FI for the Projects and compare this data with the information from the BFC Heading L40800 (closing - open values) for the Fixed Asset Supliers.

Mandatory:

  • Calendar year/Month
  • BFC Legal View;
  • Legal PRS Company Code;
  • Exchange Rate Type.

Optional:

  • Authorization Scope;
  • Curr. conversion;
  • 1 - BFC GBU.
BW_WBK_CX_0009BW_QRY_MVFICX01_0009
CAPEX Invest. Project to BFC synthesis (Core Workbook)

Mandatory:

  • Calendar year/Month
  • Conso. View;
  • Project enlarg. to PM?;
  • Exchange Rate Type.

Optional:

  • Curr. conversion;
  • Authorization Scope;
  • PRS Company Code;
  • 1 - BFC GBU.
BW_WBK_CX_0018BW_QRY_MVFICX01_0018
CAPEX Invest. Project vs FI analysis (Core Wrokbook)

BW_WBK_CX_0014


CAPEX Lease Contracts

ReportsDefinitionPromptsBW Workbook QueryQuery Technical Name
CAPEX Lease B/S by Flows (Core Workbook)

BW_WBK_CX_0016
CAPEX Lease BFC Interface (Core Workbook)

BW_WBK_CX_0015
CAPEX Lease Colmar check (Core Workbook)

BW_WBK_CX_0023
CAPEX Lease Debt/RoU based on RE Act./Plan. Cash flow (Core Workbook)

BW_WBK_CX_0019
CAPEX Lease Future Cash flow for Budgeting (Core Workbook)

BW_WBK_CX_0020
CAPEX Lease GL extract for KPI automation (Core Workflow)

BW_WBK_CX_0001
CAPEX Lease REFX RoU (Core Workbook)

BW_WBK_CX_0017
CAPEX Lease Rolling Future Cash flow for L6605 (Core Workbook)

BW_WBK_CX_0022

4.0 Functional Specification

4.1 General Data/Calculations 

This section will approach the concepts/definitions that will be used in all the reports and required to understand the data from the reports.

Could be specific fields, closing activities, additional information to work and understand the reports.


4.2 Process Detail 

4.2.1.  Report/Process Definition 

DomainFinance
ApplicationBW reports under CX - CAPEX Analysis
ProviderMVFICX01

The CAPEX Application has several reports where the users can check the data allowing BFC CAPEX vs BW PeC and Cash data reconciliation.

In this section we will approach:

  • Source of Data;
  • SAP BW High Level View

Source of Data

Integration in a single reporting tool of 3 kinds of data to be compared, in Rhodia (WP1) and Solvay Legacy (PF1) area:

  • BFC CAPEX data, uploaded and available in BW;
  • SAP FI CAPEX data, which are a view of BFC CAPEX data, but detailed on several axes also shared with PeC & Cash solution (Asset, WBSE…);
  • Existing PeC and Cash data (SAP PM, PS and FI), but enhanced to new axes also shared with BFC/FI CAPEX data (PRS Company code, BFC account…)   


SAP BW High Level View 


The information in BW is coming from the Working Capital scope and PS scope where in here we use the cubes information to fill the Multiprovider with the respective cubes related with the CAPEX information. 




5.0 Non-functional Descriptions 

5.1 Usability

5.2 Regulatory Compliance

5.3 Security

5.4 Performance

5.5 Reliability

5.6 Scalability

5.7 Compatibility

5.8 Availability

5.9 Refresh of the Data

The loads to BW it's once per day during the closing time (D+3 until D+20).