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Main activities

Key points

0

Enter transaction MM03 – Display Material

Mandatory to confirm if article is already created whenever a creation requested is submitted.

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Main activities

Key points

1

Open selection option in Tab Material and perform the search using TAB codes M,L and/or W:

M Material Numbers/Material Description
L Material by material group
W Plant Material by Description

Use Short description text and the material group code as key points for the search.

Articles may have an automatic numbering - Code A - or a manual one – Code M.

Type

Description

N° from

N° to

A/M

Z700

Raw Materials

100000

110000

M

Z703

Packaging

20000000

29999999

A

Raw Materials – Z700 (100000 > 110000)

NOTE: The limit of 110000 for Raw materials was already reached, because of this we are using free numbers in Raw materials range to perform new creations.
List shared in this GDoc

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Main activities

Key points

1

Introduce words "MARA", table that allows selection of a new / available code to be used for a new creation.

2

Execute

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Main activities

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MATNR: Insert the numbering range of material type to be completed

2

Maximum No. of Hits: System proposes automatically a specific number of hits – Leave it always blank

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Main activities

Key points

1

MATNR: Select the column in order to allow you to filter information

Control the numbering sequence, it is possible to find unassigned numbers, despite the fact there is already a numbering ahead

2

Select button Sort Descending in order to look up for the last numbering used in creation.
Numbering to be used in next creation will be 109684

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Main activities

Key points

1

Industrial Sector: always Chemical Industry - C

2

Material Type:
Raw Materials Z700
Packaging Z703

3

Material: If creation s for Raw materials, complete field with the numbering retrieved manually.

Use numbering previously retrieved from GDoc .

4

Material: Insert the article that suits as model to create the new code ( Same material type and group)

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Main activities

Key points

1

Raw Materials: Normally the Unit is KG (Requester can define a different one: L, TN, M3…
Packaging: Specific according to type - Follow procedure.

document DIA/CPN (Folder : Topic : 02.12 - Procurement - materials coded in ERPs )

« Units of measure »

Raw Materials can be considered dangerous (transportation and handling). It is requester responsibility to advice. If article is transported and / or sold, requester should provide to Data & Analysis team the SDS- Safety Data Sheet, MSDS – Material Safety Data Sheet, PDS – Product Data Sheet in order to define the logistics areas according to the hazard class of the product.

• Base Unit of measure can only be modified if no stock exists for all plants.
• Z700 Raw Materials – Gross and Net weight is the same.
• Z703 Packaging – CPN is obliged to fill weight

2

Division: « ZZ » for Purchased and Sold articles- if out NETV

3

Material Group: if information is missing, we can search using product name, in case of doubt, contact requester

4

General item category group:» NORM – if product is a Raw Material Z700; VERP – if product is a packaging Z703

5

Gross Weight: Standard is 1, it can be # according to request.

6

Net Weight: 1

7

Weight Unit: Reference Unit of gross and net weight

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Main activities

Key points

1

Dangerous Goods Indicator Profile: If product is considered dangerous select indicator 001

2

Environmentally relevant: This field is going to be used to indicate that an SDS( safety data sheet) has to be sent to the customer

Always flagged

3

Screen is complete - Go to view : Additional Data

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Main activities

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1

TAB Descriptions: Material Text or « Short Text » is defined in 9 languages FR-EN-DE-NL-IT-ES-PT-BG-FI and has a maximum of 40 alphanumeric positions. This text is for internal usage and obeys some rules. It is always written in Caps Lock, except for Russia.

• The management of short and long text is done in English, being afterwards translated to local language (9 standard languages – described in point 1of table.
• The same is applied for the following languages: (AR) Arabic, (TH) Thai, (KO) Korean, (ZH) Chinese, (JA) Japanese.
• If article is defined for a plant or company code which is not included in any of the 9 standard languages, the required language is created using English as model, the same is applied to Tab internal comment.
• For BG, RU and other non-Latin languages the short texts in Cyrillic is created in PF1/050 by Russian and Bulgarian users through transaction ZZR_MAT_TEXT_TRANS (+DOC).

2

Go back to Main Data in order to define Long/Commercial Text

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Main activities

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In Standard, Commercial text is created in EN, FR+ local language of plants for which article is defined.

An article purchased can be resold internally
to other plants (stock transfer).

An article purchased can be resold directly
to a customer

K
E
Y

POINT

• In both situations the View Sales must be created in the article. When a view sales exists the long/commercial text has to be managed in Internal Comments TAB – SAP copies the content directly to both views (sales text) and (purchase order text)
• In Standard the internal comments are managed in 6 languages: FR-EN-DE-NL-IT-ES but several languages can be found, since it has to be customized also for receiver's languages (customers and/or plant/plants).
• Texts in (BG), (ZH) and (RU) are added locally.
• How to verify if long /commercial texts is correctly setup: Transaction SQ00 » user group name M1 » Utilisateurs IBS-BDM » Variant – ARTCOM-TEXT. ADD SCREEN SHOT

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Main activities

Key points

1

Base Unit and Material group is automatically copied from Basic Data 1 screen – MARA Table

2

Tax ind. F. material: « 1 » by default (Read Key Points 2)

3

Purchasing Value Key: By default Z1. If different, requester will specify.

4

Autom. PO: Since 2007 is mandatory to have field flagged

5

Purchasing group – provided by requester, according to Country and Plant. If not provided and urgent, PG can be completed with: e.g. Belgium: B00; France F00, and so forward.

Key points 2

Mandatory fields to complete


Tax ind F. Material - « Z » - when the correct tax to be applied in the article creation is not yet defined, to avoid blocking the creation of an article this code can be applied;
« 0 » - Applied in Raw Materials for Solvay Specialty Polymers for all plants in USA.
« 2 » - Applied only to PT (3S 01.06.2006) – Article Type Z700, Material group – ZM5410 – Electricity – Should be dully provided by requester
« 1 » - If a request is done for a different Tax code, address the request to SDD in order to verify if table ZZRTAXIM needs to be completed



Not Mandatory to complete

Material freight group – Field is automatically fulfilled if material is defined for a sales organization.

Order Unit – The order unit will be fill in, if, the unit of measure in which the product is ordered is different. Information to be provided by requester. This is a field MARA, common to all divisions defined in article.
GR processing time – Number of working days necessary to control and give entry of materials in the warehouse.
Critical Part – PF1/050 - If field is flagged; the transfer of Data to PF1/020 concerning the purchasing views will be blocked.
Var OUn - Since this is MARA table, if we flag the field, info will be active for all plants defined in article.
« 1 » - This field should be active for the Industrial Gas article (ZM5210), managed by ePW and for Raw materials used by Solvay Specialty Polymers US (SPOL-US)

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Main activities

Key points

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Comm./imp. Code no. – Intrastate codes are mandatory for all borders transactions. Code is communicated by requester.

Intrastate codes are maintained for EU, if a country out of EU asks to identify a code in the article, request should be addressed to SDD to complete table T604. Designation of code must be always provided.

2

Country and Region of origin are not completed.

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Main activities

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Purchase order text is only managed if article does not have a sales view
Texts are addressed to suppliers and customers; they have details concerning product description and packaging.
In Standard the purchase order text tab is managed in 2 languages: FR-EN + language of plant defined in article.

2

Choose in drop down list the language you wish to create

3

Use English as standard language to create another

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Main activities

Key points

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Base Unit, Division and Material group are automatically copied from Basic Data 1 screen (MARA Fields)

2

Cash Discount: Mandatory to flag – Common to articles with sales view

3

Tax Classification: (Read key point table 2)

4

Delivery Unit: is the weight of the packaging defined for the product (if bulk field will be empty)

5

D.Chain-spec. status: if there is a request to delete an article for a sales org. – select code 50.

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Main activities

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Product hierarchy and Gen Cat.grp: Field Identical to Basic Data 1 – MARA Fields

2

Acct assignment grp: «31» Raw Materials - Not NETV
«37» Packaging - Not NETV

3

Item Category group: NORM (Read Key Points)

4

Packaging type: Raw Material Z700: this field is complete according to packaging type in which article is conditioning. Consult Purchase order text to get the info, it also can be seen in short description: *GR (Bulk). Key Points

5

Quality code: « N » - No other selection is used.

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Main activities

Key points

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Availability Check: By default value key is 02, can be different, specified by GBU (excel in attachments)

The 2 first characters are common in points 2 -> 3 -> 4
See in attachments the procedure for Logistic data

2

Trans. Grp 2 characters – 1^st character identifies the danger level, 2º character identifies the product characteristic, e.g. if it is liquid, in bulk.

3

Loading Group: 4 characters – type of packaging in which product will be transported and delivered

4

Material freight grp: 5 characters, equal to point 3, it only differs on last character: identifies the business

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Main activities

Key points

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Comm. /imp. Code no. : Intrastate codes are mandatory for all cross -borders transactions. Code is communicated by requester.
Intrastate codes are maintained for EU, if a country out of EU asks to identify a code in the article, request should be addressed to SDD to complete table T604. Designation of code must be always provided.

.

2

Country and Region of Origin: Fields are not completed.

Materials Deletion

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Main activities

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Insert article/s number

2

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Main activities

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E.g. Material 106960 is defined for 2 plants: AQS and MJS from Solvay Specialty Polymers – US.
Only the plant AQS has stock, all store locations in plant MJS have value 0

MM02 « Change Material » PF1/050 – Material Deletion

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Main activities

1

Enter MM02 – Do not select any specific plant or sales organization – Select TAB Basic Data 1

X-plant matl status: – Select code Z4 – Material deleted

2

Valid from: Date of modification

Key points

If an article will be deleted in future (local information) but there is still an existing stock in a plant, article should be defined with code Z3 – Material to be deleted in field X-plant matl status.

As soon as requester advises that stock is at 0, code can be modified to Z4

Main activities

3

Enter MM02 –Select sales organization to be flagged for deletion – Select TAB Sales: sales org. 1

DChain-spec. status: – Select code 50 – Forbidden Sales

4

Valid from: Date of modification

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Main activities

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6 Variants are created and allows different actions according to Purchasing and Sales view:

• DELET MARC: Plant Data for Material + Text
• DELET MVKE: Sales Data for Material + Text
• DELET MAT: Plant + Sales + Text
• SUPP_MANDA: Plant + Sales
• SUPP_PLANT: Plant Data
• SUPP_SALES: Sales Data

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Views

Fields

Organization Level to delete

Client

Sales Org.(for each)

Plant (for each)

Additional data

Short description (######)

x

Sales org. data

Sales specific status (+ date)

50

Purchasing

Plant specific status (+ date)

Z4

Deletion

Deletion flag central level

x

Deletion

Deletion flag sales level

x

Deletion

Deletion flag plant level

x

Views:

Fields:

Level organization to deplete:

Client

(For each) Sales Org.

(For each) Plant

Purchasing

Plant specific status

-

-

Z3

Sales

Sales organization status

-

51

-

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Main activities

Key points

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Enter MM01 « Create material » - Insert material code in both fields as screen above and Press Enter twice.

NOTEPAD relevant information:

• QM Control Key to be inserted : REACH
• Article Number: 109660
• Plant: NHP
  
  
  Complementary information:
• Material Type: Z700 – Raw materials
• Material Group: ZM6910

2

Select only View Quality Management and afterwards select the plant.

3

QM Procurement Active – Always s flagged
QM Control Key:

• REACH – If plant in CEE
• 0000 – if plant out CEE

File name

Document type

Document title

Material group

Description

ZM1xxx

Technical Goods in Electricity.

ZM2xxx

Laboratory products and supplies.

ZM3xxx

Technical Goods - machines and process equipment.

ZM4xxx

General Services.

ZM5xxx

Utilities, Effluents treatment and Industrial Gases, Energy and Fuels.

ZM6xxx

Chemicals, pharmaceuticals and Raw Materials.

ZM7xxx

Logistics and packaging.

ZM8xxx

Probably intended for pharmacy – on standby.