1. Objective and Scope

1.1. Objective of this Operation

The following gives you detailed posting instructions with regard to specifics which can happen in all invoices from foreign suppliers.
This document describes the local specifics on the handling of "autofature".

1.2. Scope

The procedure is currently performed for the following list of companies:

• 0270 -  Solvay Chimica Italia S.p.A
• 0279 -  Solvay IT
• 5835 - Solvay Specialty Polymers Italy S.p.A
• 6306 - Cogen Spinetta 
• 8090- Solvay Solution IT

2. Definitions

See Finance Glossary:

• CICC
• FI
• WBS

3. Tasks description

3.1. Responsibilities

SBS Finance Operations

• All the tasks described in this procedure will be under SBS Finance Operations Central Finance Operations, Data Management & Intercompany responsibility.

Local department

• Local Department should only contact Locals in case of Tax problems.

3.2. Autofattura (Reverse VAT Charge)

3.2.1. Introduction

An "Autofattura" must be issued by an Italian purchaser in certain cases of services supplied by a non-resident vendor. In these cases the service supply is deemed made in Italy and as a consequence, the Italian VAT is due and needs to be recovered. 
The application of an "autofattura" is ruled by the article 7 of the Italian VAT law DPR 633/72. 

3.2.2. Technical Features

3.2.3. "Autofatture" in Solvay

3.3. I perform the posting of invoices which require an Auto Fattura

3.3.1. I run SAP transaction Z1F_ITAUTOF

1) Go to transaction Z1F_ITAUTOF 

2) Select "Create Output" 

3) Select variant of company – search for *0270* when doing the autofattura for cy 0270 and *5835* for cy 5835

Change the fields:

• • "Fiscal YEAR": put the year of the current month
  • "Posting Period": put the current month 
  • "Posting Date": put the current date

Process (F8) to generate the file

Choose the directory where the file will be saved and Select "GENERATE"

4) Exit the transaction.

Open the file and make sure to make the following changes for the extraction of company 0270:

• • Change the document type from SW to SB in the column DocumentTy (Column D)

  • Change the document date and posting date format (in the file it will appear for example "20190218" and it should be "18.02.2019") in the columns DocumentDa and PostingDat (Columns E and F)

  • Add the GL accounts in the column G/LAccount (Column K) (the order of the GL account is always the same as shown bellow - the order of the posting keys is changed automatically when the file is originated)

    2220209900
    7640000000

• • Change in column amount "." to "," (Column L)
  • Add the cost center XR800SERVI in the column cost center (Column R) (always on the second line of the posting).

Save the file and change the name (add "1st post cy 0270" to not get confused)

After you save the 1st posting file, open again the file generated (without any changes made in the previous step) and make the following changes: - This is the posting that will generate the invoice

• • Change the document type from SW to SB in the column DocumentTy (Column D)
  • Document date and posting date format (in the file it will appear for example "20190218" and it should be "18.02.2019") in the columns DocumentDa and PostingDat (Columns E and F)

  • Add the GL accounts in the column G/LAccount (Column K) (the order of the GL account is always the same as shown bellow - the order of the posting keys is changed automatically when the file is originated)

    7640000000
    2320200000

• • In the Column R replace the text CostCenter to WBSElement and add the WBS I00270SDTI00270-1 (always in the first line of the posting)

Save the document and change the name (add "2nd post cy 0270")

Make the same changes to file generate for company 5835:

Cost center is B7800SERVI

WBS is I05835SPTI05835

After all the changes, you will have 4 different excel files, two files for each company:

3.3.2. I upload and post Croco invoices

1) Once the changes are made and saved, go to the transaction ZZF_POSTING_FILE to upload the files:

Do it in test run first to check if there is any error - In case there isn't, post the file. In case there is, check if every change was made correctly in the excel files.

For the 1st post of each company, save the documents numbers and there is no additional action.
For the 2nd post of each company run the CROCO for the WBSs:

I00270SDTI00270-1

I00279CBTI00279-1

I05835SPTI05835

I06306CBTI06306-1  

I06328CBTI06328-1

Material linked to the invoice is: 20194723

2) Run the IDOCS and post the invoice receipts.

3) And after the invoice is issued and posted, settle the WBSs in CJ88.

3.3.3. I clear the accounts

1) Go to the transaction F-03 to clear the accounts

2320200000
2220209900

In companies 0270 and 5835

Select only the documents related with Autofattura the the invoice receipt - the Not assigned amount has to be zero - (filter by date and document type SB and RO)

Save the documents and go to FBL3N of these accounts in 0270 and 5835 to check if everything is cleared.

2) Go to the transaction F-32 or F-44

F-32

Put the customer account and process open items: - in the transaction F-44 put the vendor account

Select the invoice issued related to Autofattura and click on charge off diff:

Choose open items:

Since we are using the the transaction F-32, in the Account we have to use the 0270 vendor number and the Account Type is K:

Select the corresponding invoice receipt and save the document:

Do the same thing for cy 5835, don't forget to change the accounts numbers (customer and vendor) to 5835.

3.3.4. I check if the accounts are cleared

Check FBL5N or FBL1N to see if everything is cleared:

3.4. I perform the posting of invoices which require an Auto Fattura in WP1

 We receive a documento di trasporto ( shipping delivery)  related to samples from the CAM 

We consider that each KG is equal to 1€. The value highlighted it’s the quantity delivered, and it is on this amount that the VAT rate (22%) will apply. 

In this case 465€€x22%= 102,30€

3.3.2. Fill out the Autofattura in Word 

Open the template in Microsoft Word format and  we need to fill in all the data received .

(Below are the specific fields highlighted in the document that have be completed accurately)

• NUMERO DOCUMENTO:  It’s the number of the document that has been posted in document DA.(After posting it , insert it into Autofattura)

Pay attention to the name of the person to whom the invoice is addressed.

3.3.2. Posting in SAP 

We need to post two documents: DA and DZ as follows:

• DA Document :

   Using the previously "autofattura" completed as a reference: 

   Go to FB01 transaction, and in the Document tab, click "Post with document" (document number 1600000006, year 2025).

   Once inside, you need to change the amounts and date based on the autofattura we created in Word

Once inside, you need to change: 

•     Amount : Imponibile 
•     Assignment : In this case, I put the ticket number where the CAM sent us the request.
•    Text : We only need to update the date/month which received the request.
•    Press the Taxes bottom: To insert the VAT amount (102,30€), fulfill all the fields in the below image and afterwards go to “taxes” and insert the 102,3000 (see image below)
• .

• DZ Document :

     In FB01, open the Post with document , using the example document number 1400000000 year 2025 ,

     Once inside the document, we need to change the dates with current period and update the total amount like below

3.3.2. Send invoice to CAM 

We need to convert the Word document  to PDF.

This file will serve as the invoice to be sent to the customer .