| Status | |
| Owner | Antonio Zappone |
| Stakeholders | The business stakeholders involved in making, reviewing, and endorsing this decision. Type @ to mention people by name |
Issue
Treasury was recently approved to be part of the SyWay project scope. A decision is now required as to when to deploy Treasury activities, whether in Group 1, Group 2, or after Group 2 with the In-House Bank deployment. With the multi-group deployment, managing the complexity of the interim period between Group 1 and Group 2 is a challenge for the Treasury activities.
Recommendation: Option F: Deploy; Treasury (Treasury Risk Management & Cash Management) with Group 2, IHB in Group 2, Syensqo SA in Group 2
The optimal timing to deploy Treasury is with group 2.
In-house banking and the Syensqo SA entity are significantly integrated with Treasury, as such the recommendation is to deploy them at the same time in Group 2. As such the timing of In-House Bank deployment will move earlier to be within Group 2. The deployment of the Syensqo SA entity will move later i.e. from Group 1 to Group 2.
Main supporting factors for the recommendation:
Cash Management: All entities will be operating with S4 at the Group 2 stage, and Cash Management will have a full view of the cash in the company. With the centralization of cash within the In-House Bank, it is also best to align Treasury and IHB deployments.
Exposure Management: Similar to the above point, All entities will be operating with S4 at the Group 2 stage, and Treasury Risk Management Cash Management will have a full view of the exposures in the company. With the centralization of exposures within the In-House Bank, it is also best to align it's deployment.
Accounting for Treasury Deals: This option allow streamlining of the accounting postings to support the treasury deal processing. In the interim period the current as-is Quantum process will continues. Once TRM is live in Group 2, all posting will be automated within S4. There is no need to build and deploy any new interim interfaces to manage Treasury postings.
Accounting for In-House Banking: The added complexity whereby the IHB currently resides in the separate PI2 system, it is optimal to align its deployment with Treasury and the Syensqo SA for ease of accounting postings, and avoiding the need to build any new interim interfaces for accounting purposes.
Inter-Company Loans: IC loans will be managed in the new TRM module of S4. As all entities will be operating in S4 at the Group 2 stage, both sides of the loan relationship are in the one system allowing the IC loans process to operate effectively. Similarly loan settlement for principal and interest using In house bank accounts and the End of day process of IHB including interest postings are all within the one system. This all contributes to eliminating the need to build and deploy new interfaces for the interim period.
Treasury Deals outside of the central treasury entity: Group 2 deployment will allow treasury to best manage the need to deal directly for entities within Sysensqo group. The as-is Quantum processes will continue in the interim. Once TRM is live in Group 2, deal processing will transition to S4. Again avoiding the need to build new interfaces for the interim period.
Cost Savings: A Group 2 deployment avoids interfaces for the interim period. Avoiding the cost to build, test and deploy loans interfaces. Avoiding spend that would only be necessary for the period between Group 1 and Group2.
Cut-Over activities: Treasury and IHB will deploy with the rest of Group 2, aligning with the wider cut-over planning any avoiding additional cut-overs and potential downtime.
Background & Context
Key Decision Document KDD075 - Future system to support Treasury activities
Change Request CR0003 - Transition Treasury from Quantum to S/4HANA
The above KDD and Change Request were approved to bring Treasury activities into the scope of the SyWay project,
A decision in now required as to when the deploy the Treasury modules within the SyWay deployment Groups, which is the focus of this KDD.
There are currently two official deployment groups, Group 1 and Group 2.
Relevant Treasury Modules in S/4HANA
- Treasury Risk Management (TRM)
- Cash Management (CM)
- Inter-Company loans will also be fully managed within TRM.
Systems
Quantum: is the current Treasury systems
PI2: The treasury accounting and also the IHB reside in this separate system. Relevant company codes are 2232 & 4044.
PF2: The legal entity for Treasury and IHB is Syensqo SA, and this entity resides in PF1. The relevant company code in this system is 2002. Local Statutory reporting is performed from this entity\system. Non IHB exposures need to be interfaced to PI2.
WP2: For Treasury exposure management, the non IHB exposures for the entities within WP2 are required.
BFC: for Consolidation purposes, Syensqo SA (2002), send packages to BFC for Consolidation.
Assumptions
SyWay deployment for Release 4 will be execute in two groups, Group 1 & Group 2. Multiple group go-lives adds significant complexity in regards to Treasury deployment.
Constraints
Existing Quantum License expires 14th June 2028.
Impacts
KDD070 - Deployment Approach for In-House Bank (IHB)
Extract from KDD070
Recommendation: Option E - Defer the deployment of In-House Bank functionality for all GBUs and Entities until after the second group go-live.
This Conceptual Design recommendation will be re-assessed during Detailed Design when more information will be available to support a decision. Options B, C, and E will form part of the reassessment. Any long lasting impacts on S/4HANA from the legacy interim IHB requirements will also be considered at this time.
Impact
Treasury and In-House bank are heavily integrated, as such the deployment timing of the In-House Bank comes into consideration.
The Conceptual design recommendation was to deploy the IHB "after Group 2". For the ease when reviewing the options within this KDD, IHB go-live will be referred to as "Group 3" instead of "After Group 2". Note: there is no official Group 3.
The Syensqo SA entity (ECC Company code 2002).
Local Statutory Reporting for this entity is performed in 2002 \ PF2.
Treasury
2002 holds the accounting for both Treasury and the In House Bank.
Accounting entries from the PI2 system are interfaced into 2002 in PF2 to produce statutory accounts, and also interfaced to BFC from PF2 Group Consolidation.
Non- Treasury
Relevant non Treasury Activities also occurs in this entity, including Head Office activities and Intercompany service billing which 1) receives charges from other entities 2) send invoices to other entities within the Group 3) Interfaces with WP2.
SyWay will introduce a new process for Intercompany Service Billing. This process will receives input from other Syensqo entities, and also sends Inter-Company Invoices to entities within the group..
Impact
Treasury: The current system design for this entity adds complexity to the deployment approach for Treasury, which is one part of the Syensqo SA entity. Analysis conducted for this KDD highlights that it is optimal (less interim interfaces) to deploy entity Sysensqo SA with the rest of Treasury and IHB.
Inter-company service Billing: This process will also have the complexity of multiple systems in the interim (between Group 1 and Group 2 Go-Lives).
Go-Live Timing
Entity 2002 Syensqo SA resides in PF2 and hence is currently scheduled to go-live with Group 1.
The Go-Live timing decision for the Sysensqo SA entity will be decided outside of this KDD. Should Sysensqo SA Go-Live in Group 1, the recommended option within this KDD will move from Option F to Option E. Option E still recommends Treasury going live in Group 2. The difference between Option E & F is when the Sysensqo entity goes live, and it going live in Group 1 increases number of interim interfaces resulting in increase complexity and cost.
Business Rules
There are no relevant business rules at this point in time.
Options considered
The main deployment consideration is Treasury TRM & CM.
However the decision requires consideration of;
a) Go-live timing of IHB.
b) Go-live timing of the Syensqo SA entity.
The below table represents the go-live timing for Treasury TRM & CM, IHB and Syensqo SA.
Options Summary
| Activity to Deploy | Option A | Option B | Option C | Option D | Option E | Option F | Option G |
|---|---|---|---|---|---|---|---|
| Treasury (TRM & CM) | Group 1 | Group 1 | Group 2 | Group 2 | Group 2 | Group 2 | Group 3 |
| IHB | Group 3 | Group 3 | Group 3 | Group 3 | Group 2 | Group 2 | Group 3 |
| Entity Syensqo SA (2002) | Group 1 | Group 2 | Group 1 | Group 2 | Group 1 | Group 2 | Group 1 |
Evaluation
Outline why you selected a position. The best format could be a pro/con table (sample below), but is up to you as the author. You must consider complexity, feasibility, cost/effort to implement, but also ongoing operational impact and cost. You must consider the program principles and explain any deviations in detail. This is probably as important as the decision itself.
| Criteria | Option A | Option B | Option C | Option D | Option E | Option F | Option G |
|---|---|---|---|---|---|---|---|
Treasury: Group 1 | Treasury: Group 1 | Treasury: Group 2 | Treasury: Group 2 | Treasury: Group 2 | Treasury: Group 2 | Treasury: Group 3 | |
IHB: Group 3 | IHB: Group 3 | IHB: Group 3 | IHB: Group 3 | IHB: Group 2 | IHB: Group 2 | IHB: Group 3 | |
Syensqo SA: Group 1 | Syensqo SA: Group 2 | Syensqo SA: Group 1 | Syensqo SA: Group 2 | Syensqo SA: Group 1 | Syensqo SA: Group 2 | Syensqo SA: Group 1 | |
| Ease of integration of Cash Management (CM) |
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| Rating | Low | Low | Medium | Medium | High | High | High |
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| Efficient Management of IHB Exposures | IHB/PI2 goes live in Group 3
|  As Option A |
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| IHB and TRM go-live in S4 together.
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| Rating | Low | Low | Low | Low | High | High | High |
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| Efficient Management non-IHB Exposures |
| As Option A |
| As Option C | As Option C | |
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| Rating | Medium | Medium | Medium | Medium | Medium | Medium | Low |
Ease of Accounting for Treasury Deals (from Header Entity) |
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| Rating | High | Low | Medium | High | Medium | High | Medium |
| Ease of Accounting for IHB entities (2232 & 4044). |
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| As Option E |
| Rating | Low | High | Low | High | Low | High | Low |
| Ability and ease to implement and manage Intercompany Loans |
| As Option A |
| As Option C |
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|  As Option E |
| Rating | Low | Low | Medium | Medium | High | High | High |
| Ability and ease to perform Treasury transactions outside of central Treasury Entity | TRM goes live in Group 1.
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| TRM goes live in Group 2.
Existing Process with Deal in Quantum to continue in the interim period. | As Option C | As Option C | As Option C |
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| Rating | Low | Low | Medium | Medium | Medium | Medium | Medium |
| Implementation Cost Savings | 5 new interim interfaces required | 5 new interim interfaces required | 3 new interim interfaces required | 3 new interim interfaces required | 1 new interim interfaces required | NIL new interim interfaces required | NIL new interim interfaces required |
| Rating | Low | Low | Medium | Medium | Medium | High | High |
| Ease of Cut-over at implementation |
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| Rating | Medium | Medium | Medium | Medium | High | High | Low |
SUMMARY | High x 1 Medium x 2 Low x 6 | High x 1 Medium x 2 Low x 6 | High x 0 Medium x 7 Low x 2 | High x 2 Medium x 6 Low x 1 | High x 4 Medium x 4 Low x 1 | High x 7 Medium x 2 Low x 0 | High x 4 Medium x 2 Low x 3 |
| OVERALL RATING | Low | Low | Medium | Medium | Medium | High | Medium |
See also
Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.
