High- Level Specification

Functional Overview

The functional design of the Integration Process defines both inbound and outbound interfaces. An integration defines a specific physical interaction that will need to occur between the system and an external application in response to some business event. 

Icertis Contract Intelligence is the contract management and authoring application for Syensqo's purchase contracts. Purchase orders are created in S/4 HANA with reference to purchase contracts (outline agreements). The key information from the legal contract which is relevant for procurement forms the basis of the purchase contract or outline agreement in S/4 HANA.  For release 4, the integration between Icertis and S/4 HANA will be more complete and automated. However, for release 2 the option for a 'light' integration was decided due to the limitations of the two SAP ECC systems and in particular the substantial existing custom logic which needed to remain unaffected by any changes.

The 'light' integration consists of three main parts:

1. Maintaining the relationship between the Icertis Contract ID and the SAP outline agreement number.
2. The ability to report where there are inconsistencies in the data between the two systems.
3. The ability for users to update the Icertis Contract ID on the SAP outline agreement.

When an agreement in Icertis is executed an event in ICertis is initiated and the agreement data is received to CPI (Cloud Platform Integration). Events for Amendment Execution, Renewal and Termination require development within Icertis in order to be initiated and for the data to be received to CPI and then to the SAP ECC systems (PF2 and WP2). 

??? How to describe the method by which the data makes its way to Z table

Scope and Objectives

Detail the functional scope and objectives of the Interface. Please also describe the gap that will be addressed by this interface (Compared to SAP Standard)

The objective of the interface for release 2 is to provide a functional relationship between the Icertis Contract and the SAP outline agreement to enable consistency of the data to be reported and therefore maintained. The business users will manually create and change the outline agreements as a result of contract executions, amendments, renewals and contract terminations.

The entry and update of the contract data in the custom table enables:

1. Validation that the correct Icertis Contract ID is entered on the outline agreement.
2. Reporting any key header data from the outline agreement which is not aligned with the corresponding data in Icertis.
3. Enables identification of orphan outline agreements which do not have an Icertis Contract ID assigned.

Process Flow Diagram

Insert the flowchart and fill in the steps

just up to the Z table entries

just steps - link

Assumptions

Describe any assumptions that have been made in the process of completing this design. What functionality is expected of configuration or other developments that pass information to this development and/ or retrieve the information processed by it (performance, triggers, exceptions, etc.)

Dependencies

ERP-151 : Small adjustment based on DOA changes 

In order to correctly fill the target value ERP-151 enhancement is being made in Icertis to consolidate the total value of the amendments. In addition to ensure the currency of the contract is passed to SAP, the logic is being adjusted so that it uses the local agreed currency instead of defaulting to EURO.

Security, Integrity and Controls

To detail the security requirements for processing this object, any data integrity issues associated with the object and the teams that will be responsible for processing the object, i.e. authorization/roles required to who can execute the interface, encryption requirement, etc.

Configuration Requirements

There are no specific configuration requirements for this interface.

Special Requirements

Specify any special requirements or considerations that may impact the interface based on specific locations, regulatory compliance or system limitations. Clearly outline requirements e.g. localization rules for countries like China

If the interface interacts with third-party systems such as Icertis, describe any additional integration, security or authentication considerations that must be taken into account.

Design Rationale

This template section may be used to specify an integration flow design between two systems.

Data Structure

Source Structure

The following fields will be used to provide the required information for this interface:

Target Structure

The following fields will be used to provide the required information for this interface:

Mapping and Calculation

Populate the table below to list the target / source data field mapping between the Source system and Target system

Processing Logic

Processing within Source

Describe the processing requirement from Source System

check with Wytse if there is any in Icertis

Processing within Middleware

Describe the processing requirement within Middleware Layer

refer to the mapping sheet

Processing within Target

Describe the processing requirement from Target System

not applicable

Interface Dependency

Please describe any dependency to other interfaces, e.g. messages of interface x need to be processed before message processing of interface y can start.

Interface Constraints

Please describe any limitations on source and targets. i.e. target system can only accept maximum 100mb files, first-in-first-out, etc.

Delivery Requirements

Please describe delivery requirements driven by business. i.e. real time, batch, scheduled, synchronous, triggering requirement, push or pull, etc.

Delta or Full Load Requirements

Please describe change tracking requirements, i.e. transferring only delta, or always full load

Interface Alert & Monitoring

Please describe any alert & monitoring requirement for business users and support organization

Interface Reporting

Please describe any reporting requirement that is expected to be provided in support of this interface

Language Requirements

Specify multi language requirements

User Interface Requirements

Capture the requirements for the user interface (UI) associated with the interface. It should provide a clear description of how users will interact with the interface and how information will be presented to ensure usability and accuracy.

Volumetrics

Provide volumetrics details: Initial load volumes, Number of Records, Expected Frequency, Expected Long term Growth)

Performance Consideration

Specify if there are any specific performance factors that need to be taken into consideration during development i.e. interface must be able to handle 100 posting per-hour, etc.

Error Handling

Detail how errors will be handled: Notification, Restart/ Recovery and Re-Processing Procedures

Testing

How to Test

Please provide some guidance and/or test data to help the developer unit test the interface. Please include both positive and negative testing (to validate error situations handling)

The developer will need to test repeatedly, so where appropriate provide instructions to reverse the actions performed so the test may be run again, or explain how to create new input data to the test. In particular, the developer will need logons for test users representing the various roles within the approval process.

Test Conditions and Expected Results

Test Considerations/Dependencies

List any considerations essential for application test planning (e.g., test this before ABC along with DEF separate from GHI). If the development encompasses a user interface, explain how to test it. List any insights as to how this component could be tested the most efficiently.

Other Information

Development Details

Package

Other Development Objects

Appendix

See also

Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.

Change log