| Status | |
|---|---|
| Owner | |
| Stakeholders | ERGUIZA-ext, Pinky Love VILARES, ines LEIGHTON-ext, Dean Anirudh Lakkad;STEFANESCU-ext, Aurelia MOUSSA-ext, Eva[Syniti Consultant] |
Purpose
The purpose of this document is to define the conversion approach to create Maintenance Plan and Item in S/4 HANA.
Legacy Maintenance Plan and Item is using a diverse range of formats across the different systems. There are instances where the same Maintenance Plan and Item is duplicated within and across sources, with informal words. This results in data inconsistency. As per SyWay design, EAM Maintenance Plan and Item will be standardized.
Conversion Scope
The scope of this document covers the approach for converting active Maintenance Plan and Item from Legacy Source Systems into S/4HANA following the Maintenance Plan and Item Master Data Design Standard.
Maintenance Plan from legacy system is relevant if:
- have at least 1 valid maintenance Item
Maintenance Plan from legacy system is not relevant if:
- Maintenance plan marked for deletion
Maintenance Item within each maintenance plan is considered relevant if:
- It has at least 1 relevant material, FL or Equipment in ref object or item in object list based on material, FL and Equipment relevancy
- At least 1 valid task list based on task list relevancy
Object list within each relevant maintenance item will only include FL and Equipment that is relevant based on FL and Equipment Relevancy.
| Source | Scope | Source Approx No. of Records | Target System | Target Approx No. of Records |
|---|---|---|---|---|
PF2, WP2 | Maintenance Plan: An initial extract will be provided to business to evaluate. Additional data/records may be required and these will be constructed via DCT. Enrichment of in-scope data may be required and will be added via transformation rules (business/technical). | 70,000 | S/4HANA | 70,000 |
PF2, WP2 | Maintenance Items: An initial extract will be provided to business to evaluate. Additional data/records may be required and these will be constructed via DCT. Enrichment of in-scope data may be required and will be added via transformation rules (business/technical). | 74,000 | S/4HANA | 74,000 |
Additional Information
Multi-language Requirement
Multi language is supported for Maintenance plan and item. Login via a different language will have its description displayed in the logon language if the language key is maintained in the Maintenance plan and item.
Document Management
Long text and DIR are not covered in this document as they are defined as another data object.
Legal Requirement
Not Applicable
Special Requirements
Not Applicable
Target Design
The technical design of the target for this conversion approach.
- Maintenance Header
Table Field Data Element Field Description Data Type Length Requirement MPLA WARPL WARPL Maintenance Plan CHAR 12 System MPLA MPTYP MPTYP Maintenance plan category CHAR 2 Mandatory MPLA STRAT STRAT Maintenance strategy CHAR 6 Mandatory MPLA WPTXT WPTXT Maintenance Plan Text CHAR 40 Mandatory MPLA VSPOS VERSCHPLUS NUMC 3 Conditional MPLA TOPOS TOLERPLUS Tolerance for Late Completion (%) NUMC 3 Conditional MPLA TONEG TOLERNEG Tolerance for Early Completion (%) NUMC 3 Conditional MPLA VSNEG VERSCHNEG Shift Factor for Early Completion NUMC 3 Conditional MPLA SFAKT SFAKT Cycle modification factor DEC 3(2) Conditional MPLA FABKL FABKL Factory calendar key CHAR 2 Conditional MPLA HORIZ HORIZONT Call horizon for maintenance plan calls NUMC 3 Mandatory MPLA HORIZ_QUALIFIER EAM_CC_CALLHORIZON_QUALIFIER Calculation Type of Call Horizon CHAR 1 Mandatory MPLA ABRHO ABRHO Scheduling Period NUMC 3 Mandatory MPLA HUNIT HUNIT Unit for Scheduling Period UNIT 3 Conditional MPLA CALL_CONFIRM CALL_CONFIRM Only Create New Call Object After Completing Predecessor CHAR 1 Conditional MPLA STADT STADT Start date DATS 8 Conditional RMIPM ZEIT TIME_KNZ Indicator for selection of time-based maintenance CHAR 1 Conditional MPLA STICH TERMKNZ Scheduling indicator CHAR 1 Conditional MPLA PLAN_SORT PLAN_SORT Sort field for maintenance plans CHAR 20 Mandatory MPLA BEGRU IAUTG Technical object authorization group CHAR 4 Not Used RMIPM STTAG MP_STTAG Key Date DATS 8 Conditional MPLA ENDDT_FOR_SCHED EAM_ENDDT_FOR_SCHED End Date for Scheduling DATS 8 Conditional MPLA TPLNR TPLNR Functional Location CHAR 30 Mandatory MPLA EQUNR EQUNR Equipment Number CHAR 18 Conditional RMIPM GEWERK GEWRK Main work Centre for maintenance tasks CHAR 8 System RMIPM WERGW WERGW Plant associated with Main Work Centre CHAR 4 System RMIPM OFFS1 WOFFS1 Maintenance package offset CHAR 22 Not Used RMIPM MEHRFACH_Z MEHRFACH_Z Multiple counter plan CHAR 1 Not Used RMIPM WSET WSET Cycle set for multiple counter plan CHAR 6 Not Used MITEM_OBJLIST_D EQUIPMENT EQUNR Equipment Number CHAR 18 Conditional MITEM_OBJLIST_D FUNCTIONALLOCATION TPLNR_UNCONVERTED Functional location CHAR 30 Conditional KLAH CLASS KLASSE_D Class number CHAR 18 Mandatory - Maintenance Item
Table Field Data Element Field Description Data Type Length Requirement MPLA WARPL WARPL Maintenance Plan CHAR 12 System MPOS WAPOS WAPOS Maintenance item CHAR 16 System MPOS PSTXT POSTXT Item Short Text CHAR 40 Mandatory MPOS BAUTL BAUTL Assembly CHAR 40 Not Used MPOS IWERK IWERK Maintenance Planning Plant CHAR 4 System MPOS AUART AUFART Order Type CHAR 4 Mandatory MPOS PRIOK PRIOK Priority CHAR 1 Mandatory MPOS GSBER GSBER Business Area CHAR 4 Not Used MPOS PLNTY PLNTY Task List Type CHAR 1 Mandatory MPOS PLNNR PLNNR Key for Task List Group CHAR 8 Mandatory MPOS PLNAL PLNAL Group Counter CHAR 2 Mandatory MPOS WPGRP INGRP Planner Group for Customer Service and Plant Maintenance CHAR 3 Conditional MPOS APFKT APFKT Execution factor for whole task list DEC 3(0) Conditional MPOS ANLZU ANLZU System Condition CHAR 1 Conditional MPOS SERIALNR GERNR Serial Number CHAR 18 Not Used MPOS SERMAT MATNR Material Number CHAR 40 Not Used - Cycle definitions and Measing Points for Maintenance Plan
Maintenance Plan and Item Data strictly adheres to the Master Data Standard. The complete information of the key fields that hold the Maintenance Strategy information follows the Master Data Standard document that is located here.Table Field Data Element Field Description Data Type Length Requirement MPLA WARPL WARPL Maintenance Plan CHAR 12 System MMPT PAK_TEXT TXZYKLUS Text for maintenance package/cycle (time/performance) CHAR 30 System MMPT POINT IMRC_POINT Measuring Point CHAR 12 Conditional MMPT ZYKL1 DZYK_ZEIT Maintenance package cycle/offset FLTP 16(16) System MMPT ZEIEH DZEIEH Unit for the performance of maintenance tasks UNIT 3 System
Data Cleansing
Work Order Data strictly adheres to the Master Data Standard. The complete information of the key fields that hold the Class information follows the Master Data Standard document that is located here <include hyperlink>.
| ID | Criticality | Error Message/Report Description | Rule | Output | Source System |
|---|---|---|---|---|---|
1016-001 | C1 | Maintenance Plan-Maintenance Item: Invalid, Inactive or no maintenance item | Maintenance Plan as per Relevancy Criteria assigned with inactive or no Maintenance Items attached. | Maintenance Item | PF2, WP2 |
1016-002 | C1 | Maintenance Plan-Description: Missing Description | Maintenance Plan Description is blank | Maintenance Plan Description | PF2, WP2 |
1016-003 | C2 | Maintenance Plan-Description: Descriptions with Informal Words | Maintenance Plan which contain Informal Words in the Maintenance Plan Description | Maintenance Plan Description | PF2, WP2 |
1016-004 | C1 | Maintenance Plan-Task List: Invalid, Inactive or no Task List allocated to Maintenance Plan | Maintenance Plan as per Relevancy Criteria assigned with a Task List which does not belong below: | Task List | PF2, WP2 |
1016-005 | C1 | Maintenance Plan-Work Centre: Invalid, Inactive or no Work Centre assigned | Maintenance Item assigned with invalid or inactive Work Centre | Work Centre | PF2, WP2 |
1016-006 | C1 | Maintenance Plan-Maintenance Strategy: Invalid, Inactive or no Maintenance Strategy assigned | Maintenance Plan as per Relevancy Criteria assigned with a Maintenance Strategy which does not belong below: | Maintenance Strategy | PF2, WP2 |
1016-007 | C1 | Maintenance Plan-Unit of Measure: UOM Missing / incorrect. | Maintenance Plan and Item as per Relevancy Criteria with no UoM Assigned or Invalid UoM (T006) | Unit of Measure | PF2, WP2 |
1016-008 | C1 | Maintenance Plan-Authorization Group: Technical object authorization group incorrect. | Maintenance Plan and Item as per Relevancy Criteria with Invalid Authorization Group (T370F) | Authorization Group | PF2, WP2 |
1016-009 | C1 | Maintenance Plan-Sort field: Blank or invalid Sort field | Maintenance Plan and Item as per Relevancy Criteria with Invalid Sort Field (T399G) | Sort Field | PF2, WP2 |
1016-010 | C1 | Maintenance Plan-Characteristic: Invalid, Inactive or no Characteristic allocated | Maintenance Plan as per Relevancy Criteria assigned with a Characteristic which does not belong below: | Characteristic | PF2, WP2 |
1016-011 | C1 | Maintenance Plan-Class: Invalid, Inactive or no Class allocated | Maintenance Plan as per Relevancy Criteria assigned with a Class which does not belong below: | Class | PF2, WP2 |
1016-012 | C1 | Maintenance Plan: Invalid, Inactive or no Equipment or Functional Location allocated | Maintenance Plan as per Relevancy Criteria assigned with an Equipment or Functional Location which does not belong below: | Equipment, Functional Location | PF2, WP2 |
1016-013 | C1 | Maintenance Item-Planning Plant: Planning Plant incorrect | Maintenance Plan and Item as per Relevancy Criteria with Invalid Plant (T001W) | Planning Plant | PF2, WP2 |
1016-014 | C1 | Maintenance Plan-Measuring Point : Invalid or inactive Measuring Point linked to | Maintenance Plan assigned with invalid or inactive Measuring Point | Measuring Point | PF2, WP2 |
1016-015 | C3 | Maintenance Item: Duplicate Maintenance Plan Items by Technical Object, Task List, Strategy, Description | Maintenance Plan Items as per Relevancy Criteria where there is more than one Technical Object + Task List + Strategy + Description Combination. | Technical Object, Task List, Strategy, Description | PF2, WP2 |
1016-016 | C1 | Maintenance Item-Maintenance Plan: Invalid, inactive or no Maintenance Plans linked | Maintenance Item as per Relevancy Criteria assigned with blank or inactive Maintenance Plan attached. | Maintenance Plan | PF2, WP2 |
1016-017 | C1 | Maintenance Item-Planner Group: Invalid or no Planner Group | Maintenance Plan and Item as per Relevancy Criteria with no Planner Group Assigned or Invalid Planner Group (T024I) | Planner Group | PF2, WP2 |
1016-018 | C2 | Maintenance Item-Planning Plant: Planning Plant and Maintenance Plant are not the same | Maintenance Item as per Relevancy Criteria with Planning Plant <> Maintenance Plant | Maintenance Plant, Planning Plant | PF2, WP2 |
1016-019 | C1 | Maintenance Item-Characteristic: Invalid, Inactive or no Characteristic allocated | Maintenance Plan as per Relevancy Criteria assigned with a Characteristic which does not belong below: | Characteristic | PF2, WP2 |
1016-020 | C1 | Maintenance Item-Class: Invalid, Inactive or no Class allocated | Maintenance Plan as per Relevancy Criteria assigned with a Class which does not belong below: | Class | PF2, WP2 |
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Conversion Process
The high-level process is represented by the diagram below:
For sites that are not on SAP-PF2 and WP2 systems, collection will be done manually in the data collection template.
The high-level process for DCT is represented by the diagram below:
Data Privacy and Sensitivity
Not ApplicableExtraction
Extract data from a source into Syniti Migrate. There are 2 possibilities:
- The data exists. Syniti Migrate connects to the source and loads the data into Syniti Migrate. There are 3 methods:
- Perform full data extraction from relevant tables in the source system(s).
- Perform extraction through the application layer.
- Only if Syniti Migrate cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
- The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in Syniti Migrate. This is to be conducted using DCT (Data Collection Template) in Syniti Migrate
The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads
Extraction Run Sheet
| Req # | Requirement Description | Team Responsible |
|---|---|---|
| 1 | Extract data from source system based on relevancy rule | SyWay Data Team |
| 2 | Google Sheet report pre-populated with WP2 and WP2 information to be generated based on relevancy criteria. | SyWay Data Team |
Selection Screen
If applicable, this section will give the details on any selection screen parameters, including the parameter type, that are required to be entered to ensure consistent data extracts.| Selection Ref Screen | Parameter Name | Selection Type | Requirement | Value to be entered/set |
|---|---|---|---|---|
| Not Applicable |
Data Collection Template (DCT)
Target Ready Data Collection Template will be created for Maintenance Plan and Item data with exception of some fields which require transformation as mentioned in the transformation rule.Maintenance Plan and Item DCT Rules
- Maintenance Plan Header - MPLA
Field Name Field Description Rule WARPL Maintenance Plan Running number NNNNNNNN to NNNNNNNN for Maintenance Plan Category = XXX.
MPTYP Maintenance Plan category Must reference to active Maintenance Plan category in S4/HANA (T399W) WPTXT Maintenance Plan text 40 Char text STRAT
Maintenance strategy Must reference to active strategy.
Must be the same strategy as the task list strategyNaming Convention as follows: XX_XXX E.g - 01_001
HORIZ_QUALIFIER
Calculation Type of Call Horizon Default to "% " if blank
ABRHO
Scheduling Period Default to "3" if blank
HUNIT
Unit in scheduling interval Default to "YR" if if blank and ABRHO is blank
PLAN_SORT
Sort field for maintenance plans Must reference to active Sort field in S4/HANA (T399G)
Groups Maintenance Plans based on below design principal:
Frequency + Maintenance ActivityEach group (Sort Field) gets its own deadline monitoring variant.
- Example:
6M_INSP: Monthly InspectionAll Maintenance Plans of Inspection for 6M Inspection will be grouped with this Sort field.
TPLNR
Functional Location Must reference to active Functional Location in S4/HANA (IFLO)
EQUNR Equipment Number Must reference to active Equipment Number in S4/HANA (EQUI)
Can be Blank only if FLOC is updated.
Valid Entry if CT of the Equipment = Task List CTCLASS Class number Default to "9999" - Maintenance Plan Items
Field Name Field Description Rule WARPL Maintenance Plan Must reference to active Maintenance Plan (MPLA).
WAPOS Maintenance item PSTXT
Item Short Text Description shall be defined as Frequency + TOT + Asset Tag.
PRIOK Priority Must reference to active Priority in S4/HANA (T356).
PLNTY Task List Type Must reference to active Task List Type Task List Type in S4/HANA (TCA01).
PLNNR Key for Task List Group Must reference to active Key for Task List Group in S4/HANA (PLKO).
PLNAL Group Counter Group - Group Counter CT shall be equal to the Technical Object CT.
AUFART Order Type Must reference to active Order Type in S4/HANA (T003O).
Default to "YA02".
WPGRP Planner Group for Customer Service and Plant Maintenance Must reference to active Maintenance Planner Group in S4/HANA (T024I).
Default to the value derived from the technical object.
Update the value if provided by business (Takes Precedence).
APFKT Execution factor for whole task list ANLZU System Condition POINT
Measuring Point Must reference to active Measuring Point in S4/HANA (IMPTT).
Must not be blank if the first 2 Chars of the Strategy = 02.
- Cycle definitions and Measing Points for Maintenance Plan
Field Name Field Description Rule WARPL Maintenance Plan Must reference to active Maintenance Plan in S4/HANA (MPLA).
NUMMER Counter in control tables POINT Measuring Point ZEIEH Unit for the performance of maintenance tasks Must reference to active Unit of Measure (T006). ZYKL1 Maintenance package cycle/offset PAK_TEXT Text for maintenance package/cycle (time/performance) System LANGU Primary language for object texts OFFSET Start offset of a time-based maintenance package CYCLESEQIND Cycle Set Sequence SETREPEATIND Repeat Factor for Cycle Set Sequence
Extraction Dependencies
List the steps that need to occur before extraction can commence
| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Ensure Syniti has the necessary connection and access to legacy servers | SyWay A2D Data Team |
| 2 | Ensure that the necessary cleansing activities in legacy sources are complete | SyWay A2D Data Team / Business |
| 3 | Ensure that create, change and deletion of master data is freeze in legacy Production system | Legacy IT |
| 4 | Relevancy Criteria for Characteristics | SyWay A2D Data Team |
| 5 | Relevancy Criteria for Class | SyWay A2D Data Team |
| 6 | Relevancy Criteria for Construction Type | SyWay A2D Data Team |
| 7 | Relevancy Criteria for Equipment | SyWay A2D Data Team |
| 8 | Relevancy Criteria for Functional Location | SyWay A2D Data Team |
| 9 | Relevancy Criteria for Maintenance Strategy | SyWay A2D Data Team |
| 10 | Relevancy Criteria for Measuring Point | SyWay A2D Data Team |
| 11 | Relevancy Criteria for Task List | SyWay A2D Data Team |
| 12 | Relevancy Criteria for Work Centre | SyWay A2D Data Team |
| 13 | Relevancy Criteria for Material Master | SyWay A2D Data Team |
Transformation
The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti Migrate to make the data Target ready:
- Perform value mapping and data transformation rules.
- Legacy values are mapped to the to-be values (this could include a default value)
- Values are transformed according to the rules defined in Syniti Migrate
- Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation
Transformation Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Obtain DCT Sign-off from Business | SyWay A2D Data Team |
| 2 | <Add steps from Syniti Migrate here> | Syniti |
| 3 | Review and Validate Error and Preload Reports | SyWay A2D Data Team |
| 4 | Generate Load Files | Syniti |
Transformation Rules
| Rule # | Source system | Source Table | Source Field | Source Description | Target System | Target Table | Target Field | Target Description | Transformation Logic |
|---|---|---|---|---|---|---|---|---|---|
| 1 | PF2, WP2 | MPLA | HORIZ | Call horizon for maintenance plan calls | S/4HANA | MPLA | HORIZ | Call horizon for maintenance plan calls | If no legacy data provided, default to "100" |
| 2 | PF2, WP2 | MPLA | HORIZ_QUALIFIER | Calculation Type of Call Horizon | S/4HANA | MPLA | HORIZ_QUALIFIER | Calculation Type of Call Horizon | If no legacy data provided, default to "%" |
| 3 | PF2, WP2 | MPLA | ABRHO | Scheduling Period | S/4HANA | MPLA | ABRHO | Scheduling Period | If no legacy data provided, default to "3YR" |
| 4 | PF2, WP2 | MPLA | HUNIT | Unit in scheduling interval | S/4HANA | MPLA | HUNIT | Unit in scheduling interval | If no legacy data provided, default to "Yr" |
| 5 | PF2, WP2 | MPLA | TPLNR | Functional Location | S/4HANA | MPLA | TPLNR | Functional Location | Equipment field must be blank. System Generated if Equipment is Updated |
| 6 | PF2, WP2 | MPLA | EQUNR | Equipment Number | S/4HANA | MPLA | EQUNR | Equipment Number | Can be Blank only if FLOC is updated. CT of the Equipment must match Task List CT |
| 7 | PF2, WP2 | MPOS | PLNAL | Group Counter | S/4HANA | MPOS | PLNAL | Group Counter | Group - Group Counter CT must be same as the Technical Object CT |
| 8 | PF2, WP2 | MPOS | WPGRP | Maintenance Planner Group | S/4HANA | MPOS | WPGRP | Maintenance Planner Group | Update the value if provided by business. If no legacy data provided, default to the value derived from the technical object. |
| 9 | PF2, WP2 | MPOS | POSTXT | Item Short Text | S/4HANA | MPOS | POSTXT | Item Short Text | Description shall be defined as Frequency + TOT + Asset Tag |
| 10 | PF2, WP2 | MPLA | MPTYP | Maintenance plan category | S/4HANA | MPLA | MPTYP | Maintenance plan category | Default to "PM" |
| 11 | PF2, WP2 | MPLA | WPTXT | Maintenance Plan Text | S/4HANA | MPLA | WPTXT | Maintenance Plan Text | Maintenance Plan description must match Task list Description |
| 12 | PF2, WP2 | MPOS | AUFART | Order Type | S/4HANA | MPOS | AUFART | Order Type | Default to "YA02" |
| 13 | PF2, WP2 | MMPT | POINT | Measuring Point | S/4HANA | MMPT | POINT | Measuring Point | Updated if the first 2 Chars of the Strategy = 02. |
| 14 | PF2, WP2 | MPLA | VSPOS | Shift Factor for Late Completion | S/4HANA | MPLA | VSPOS | Shift Factor for Late Completion | If no legacy data provided, default to "0" |
| 15 | PF2, WP2 | MPLA | TOPOS | Tolerance for Late Completion (%) | S/4HANA | MPLA | TOPOS | Tolerance for Late Completion (%) | If no legacy data provided, default to "10%" |
| 16 | PF2, WP2 | MPLA | VSNEG | Shift Factor for Early Completion | S/4HANA | MPLA | VSNEG | Shift Factor for Early Completion | If no legacy data provided, default to '0" |
| 17 | PF2, WP2 | MPLA | TONEG | Tolerance for Early Completion (%) | S/4HANA | MPLA | TONEG | Tolerance for Early Completion (%) | If no legacy data provided, default to "10%" |
| 18 | PF2, WP2 | MPLA | SFAKT | Cycle modification factor | S/4HANA | MPLA | SFAKT | Cycle modification factor | If no legacy data provided, default to "1" |
| 19 | PF2, WP2 | MPLA | CALL_CONFIRM | Only Create New Call Object After Completing Predecessor | S/4HANA | MPLA | CALL_CONFIRM | Only Create New Call Object After Completing Predecessor | If no legacy data provided, default to blank. System Generated if Equipment is Updated |
| 20 | PF2, WP2 | MPLA | STADT | Start date | S/4HANA | MPLA | STADT | Start date | If no legacy data provided, default to blank |
| 21 | PF2, WP2 | RMIPM | ZEIT | Indicator for selection of time-based maintenance | S/4HANA | RMIPM | ZEIT | Indicator for selection of time-based maintenance | If no legacy data provided, default to "X" |
| 22 | PF2, WP2 | KLAH | CLASS | Class number | S/4HANA | KLAH | CLASS | Class number | Default to "9999" |
| 23 | PF2, WP2 | MPLA | WARPL | Maintenance Plan | S/4HANA | MPLA | WARPL | Maintenance Plan | Direct Mapping. Note: This is used to generate Global Xref (Maintenance Plan) |
List of Custom Target Reports for this object is maintained here: Conversion Specification - Custom Reports Register.
Transformation Mapping
Use the exact name and reference this section in the “Transformation rules” above| Mapping Table Name | Mapping Table Description |
|---|---|
| Informal Characters | List of Informal Characters and New Translation |
Maintenance Plan | Old to new Maintenance Plan |
Maintenance Strategy | Old to new Maintenance Strategy |
Material Number | Old to new Material Number |
Task List | Old to new Task List |
Assembly | Old to new Assembly |
Sort field | Old to new Sort field |
Functional Location | Old to new Functional Location |
Equipment Number | Old to new Equipment Number |
Maintenance item | Old to new Maintenance item |
Priority | Old to new Priority |
Task List | Old to new Task List |
Order Type | Old to new Order Type |
Planner Group | Old to new Planner Group |
Measuring Point | Old to new Measuring Point |
Unit of Measure | Old to new Unit of Measure |
Maintenance Planner Group | Old to Maintenance Planner Group |
Transformation Dependencies
List the steps that need to occur before transformation can commence| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Ensure DCT tables completeness | SyWay A2D Data Team |
| 2 | Value Mappings are according to the latest design -<List of Value Mappings> | SyWay A2D Data Team |
Pre-Load Validation
Project Team
The following pre-load validations will be performed by the Project Team.Completeness
| Task | Action |
|---|---|
Verify Record Count | SyWay A2D Data Team to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets. |
Verify Data Integrity | SyWay A2D Data Team to verify that the total number of Operations per Work Oder header extracted from legacy systems and DCTs (if any) should be equal to the total number of operations identified in the Preload and Load Sheets |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | SyWay A2D Data Team to verify that all fields below meet pass the checks:
|
Review Error Reports | Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data. |
Business
The following pre-load validations will be performed by the business.Completeness
| Task | Action |
|---|---|
Verify Record Count | Business Data Owner/s to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Business Data Owner/s to verify that all fields below meet pass the checks:
|
Load
The load process includes:
- Execute the automated data load into target system using load tool or product the load file if the load must be done manually
- Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation
Load Run Sheet
| Item # | Step Description | Team Responsible |
|---|---|---|
| 1 | Obtain DCT Sign-off from Business | SyWay A2D Data Team |
| 2 | Syniti will provide load file | Syniti |
| 3 | Go to <Load Tool> | SyWay A2D Data Team |
| 4 | Load 3 records for "Create Maintenance Plan" function (IP01) to validate if data is loaded successfully without errors | SyWay A2D Data Team |
| 5 | Proceed with full load if step 4 is validated | SyWay A2D Data Team |
| 6 | Validate few records loaded by accessing standard transactions from S/4HNA E.g. IP03 | SyWay A2D Data Team |
| 7 | Generate post load report if step 6 is validated | SyWay A2D Data Team |
Load Phase and Dependencies
Identify the phase as to “when” the load for this object will occur. <Pre-Cutover, Cutover, Post Cutover> and list the steps that need to occur before the load can commence
Configuration
List the Configurations required before loading can commence
| Item # | Configuration Item |
|---|---|
| 1 | Maintenance Plan Category |
| 2 | Maintenance Strategy |
| 3 | Maintenance Plan Sort Field details |
| 4 | Number Ranges for Work Plan & Item |
| 5 | System Condition |
| 6 | Priorities |
| 7 | Planning Plant |
| 8 | Order Type |
| 9 | Task List Type |
| 10 | Unit of Measure |
| 11 | Planner group |
Conversion Objects
| Object # | Preceding Object Conversion Approach |
|---|---|
1002 | Equipment |
1003 | Functional Location |
1005 | Task List |
1017 | Maintenance Strategy |
Error Handling
The table below depicts some possible system errors for this data object during data load. All data load error is to be logged as defect and managed within the Defect Management
| Error Type | Error Description | Action Taken |
|---|---|---|
Configuration | Invalid Maintenance Plan Category | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Planner Group | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Plant | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Planning Plant | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid System Condition | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Authorization Group | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Maintenance Activity Type | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Priority | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Notification Type | Engage Functional team to expedite and fix the error in the system |
Configuration | Invalid Order Type | Engage Functional team to expedite and fix the error in the system |
Invalid Data | Invalid Maintenance Strategy | Expedite whether the master data is changed in the system |
Invalid Data | Invalid Work Centre | Expedite whether the master data is changed in the system |
Invalid Data | Invalid Task List | Expedite whether the master data is changed in the system |
Invalid Data | Invalid Functional Location | Expedite whether the master data is changed in the system |
Invalid Data | Invalid Equipment | Expedite whether the master data is changed in the system |
Post-Load Validation
Project Team
The following post-load validations will be performed by the Project Team.Completeness
| Task | Action |
|---|---|
Verify Count | SyWay A2D Data Team to verify the record count created in target S/4 HANA by accessing post load reports in dspMigrate or standard reports from S/4 HANA. |
Verify Logs | Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.). |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Verify that the Maintenance plan data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Business
The following post-load validations will be performed by the business.Completeness
| Task | Action |
|---|---|
Verify Count | Download Post Load Reports from dspMigrate and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file. |
Accuracy
| Task | Action |
|---|---|
Conversion Accuracy | Verify that the EAM Maintenance plan data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA. |
Key Assumptions
- Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
- Maintenance Plan and Item is in scope based on data design and any exception requested by business.
- All data cleansing and preparation has been completed.
- Maintenance Plan collection timeline are the same as Equipment and Functional Location collection. Maintenance Plan collection needs to go hand in hand with equipment and functional location collection. Drop down for equipment and functional location in the maintenance plan DCT relies on the input in equipment and functional location DCT.
- All Maintenance Plans and Items mapped to valid Technical Objects in S/4 HANA
See also
Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.