Status
Owner	SUSANTO-ext, William
Stakeholders

Purpose

The purpose of this document is to define the conversion approach to create 1057 - QM Master Inspection Characteristics in S/4 HANA.

Master Inspection Characteristics are a fundamental element of SAP Quality Management (QM) used to define the parameters, specifications, and methods for quality inspections. MICs provide a standardized definition of what is to be inspected and how it should be measured, ensuring uniformity and consistency across inspection plans and quality processes. MICs can be maintained as Quantitative (numeric specifications such as measurement ranges and tolerances) or Qualitative (descriptive specifications such as defect classes or codes).

In SAP S/4HANA, the structure and usage of MICs remain consistent with SAP ECC, typically defined by key combinations such as plant, characteristic name, and characteristic type. MICs may include additional settings such as selected sets for qualitative characteristics, catalog assignments, default inspection methods, target values, upper and lower specification limits, and sampling procedures.

In SAP ECC, aside from the standard MIC structures, there may be additional configurations, such as plant-independent characteristics, characteristics linked to custom catalogs, or MICs with special control indicators and custom fields. Certain legacy systems may also include MICs with obsolete catalog references, inactive units of measure, or unused selected sets (pending MDS review), which must be validated before conversion.

This conversion aims to migrate active and relevant MIC records, along with their associated control indicators, selected sets, catalog assignments, default inspection methods, and specification limits, from existing ECC systems into S/4HANA. The migration will apply the required transformation logic using Syniti as the data migration and transformation platform. The converted records will be loaded into the target S/4HANA system using standard SAP mechanisms such as BAPIs (e.g., BAPI_INSPOPER_RECORDRESULTS for linking to inspection operations, or QS21 transaction for creation), IDOCs, or direct table loads where applicable, ensuring data integrity, compliance, and reusability across inspection plans.

Conversion Scope

The scope of this document covers the approach for converting active Master Inspection Characteristic (MIC) from Legacy Source Systems into S/4HANA following the Master Inspection Characteristic Master Data Design Standard.

The data from legacy system includes:

1. Active MICs used within the last three (3) years in inspection plans or inspection lots.

2. MICs without deletion flag.

3. Plant-specific and global MICs that will be migrated to the To-Be Plant Mapping (taking into consideration the To-Be definition of Plants).

4. MICs referenced in active inspection plans, sampling procedures, or inspection methods.

5. MICs with valid configuration, including:
   • Inspection Plan
   • Sampling Procedure
   • Inspection Method
6. MICs with complete multilingual descriptions (short texts and, if available, long texts) in required business languages.

The data from legacy system excludes:

1. Inactive MICs not used in inspection plan for more than three (3) years.

2. MICs marked for deletion in ECC.

3. MICs belonging to deleted plants (per To-Be Plant mapping).

4. Obsolete or duplicate MICs that are no longer relevant, such as:

   • MIC replaced by harmonized corporate standards

   • Local variations with identical configuration
   • Test or training MICs not intended for productive use
5. MICs with invalid references, such as:
   • Links to deleted Sampling Procedures
   • Links to inactive or obsolete Inspection Methods
6. MICs with incomplete setup, including:

   • Missing UoM or decimal places for quantitative MICs

   • Missing catalog/code group for qualitative MICs

   • Missing description in mandatory languages

List of source systems and approximate number of records

Source	Scope	Source Approx No. of Records	Target System	Target Approx No. of Records
PF2 & WP2	Master Inspection Characteristic will be extracted from PF2 and WP2	PF2 =10145 records WP2 = 41526 records	S/4 HANA	11722 records
DCT	Master Inspection Characteristics for Plant / Inspection Plan combinations which do not have data existing from PF2 and WP2 (Delta/new builds)	TBD	S/4 HANA	TBD

Additional Information

Multi-language Requirement

Master Inspection Characteristic description will be maintained in English by default.

Since multi-language support is available for Master Inspection Characteristic, users logging in with a different language will see the description displayed in their logon language, provided that the corresponding language key has been maintained in the on Characteristic.

Document Management

Not applicable

Legal Requirement

Not applicable

Special Requirements

Not applicable

Target Design

The technical design of the target for this conversion approach.

Table	Field	Data Element	Field Description	Data Type	Length	Requirement
QPMK	VERWMERKM	VERWMERKM	Master Inspection Characteristic (MIC)	CHAR	18	R
QPMK	VERSION	VERSION	MIC Version	NUMC	2	R
QPMK	WERKS	WERKS_D	Plant (plant-specific MIC)	CHAR	4	R
QPMK	SPRAS	SPRAS	Language Key	LANG	1	R
QPMK	KURZTEXT	KURZTEXT	Short Text (MIC name/description)	CHAR	40	R
QPMK	QUALI	QUALI	Qual/Quant Indicator (blank = qualitative, ‘1’ = quantitative)	CHAR	1	R
QPMK	PRUEFME	MSEHI	Unit of Measure (for quantitative MIC)	UNIT	3	R for Quantitative MIC
QPMK	ANZSTELL	ANZSTELL	Decimal Places	NUMC	2	R for Quantitative MIC
QPMK	MWERTS	MWERTS	Target Value (Default)	DEC	15	C
QPMK	MWERTU	MWERTU	Lower Spec Limit (Default)	DEC	15	C
QPMK	MWERTO	MWERTO	Upper Spec Limit (Default)	DEC	15	C
QPMK	TOLKZ	TOLKZ	Tolerance Indicator	CHAR	1	C
QPMK	KATALOGART	KATALOGART	Catalog Type (for qualitative MIC)	CHAR	3	R for Qualitative MIC
QPMK	CODEGRP	CODEGRP	Code Group (qualitative default)	CHAR	8	C
QPMK	AUSWMENGE	AUSWMENGE	Selected Set (qualitative default)	CHAR	8	C
QPMK	STICHPRVER	STICHPRVER	Sampling Procedure (default)	CHAR	8	C
QPMK	PRFGEB	PRFGEB	Inspection Method (default)	CHAR	12	C
QPMK	PRFGVER	PRFGVER	Inspection Method Version	NUMC	2	C
QPMK	STEUERKZ	STEUERKZ	Control Indicators (packed flags)	CHAR	30	C
QPMK	ERSTELLER	ERNAM	Created By	CHAR	12	C
QPMK	DATUMERST	ERDAT	Created On	DATS	8	C
QPMK	AENDERER	AENAM	Last Changed By	CHAR	12	C
QPMK	DATUMAEND	AEDAT	Last Changed On	DATS	8	C
QPMK	LOEKZ	LOEKZ	Deletion Flag (MIC)	CHAR	1	C (leave blank for active)
QPMT	VERWMERKM	VERWMERKM	MIC (text object link)	CHAR	18	R
QPMT	VERSION	VERSION	MIC Version	NUMC	2	R
QPMT	SPRAS	SPRAS	Language	LANG	1	R
QPMT	KURZTEXT	KURZTEXT	Short Text (language-dependent)	CHAR	40	C

Data Cleansing

ID	Criticality	Error Message/Report Description	Rule	Output	Source System
	C1	MIC not used in last 3 years	All MICs not referenced in any inspection plan (PLMK) or inspection lot in the last 3 years won’t be migrated.	Active MICs used within last 3 years	PF2/WP2
	C1	MIC flagged for deletion	All MICs with deletion indicator (QPMK-LOEKZ = X) won’t be migrated.	Active MICs without deletion flag	PF2/WP2
	C1	MICs in Plants that are Out of Scope	MICs created in plants not part of the To-Be Plant Mapping won’t be migrated.	MICs valid in active plants (To-Be mapping)	PF2/WP2
	C1	Inconsistent Qualitative/Quantitative setup	MICs with QUALI indicator inconsistent with catalog assignments (qualitative) or missing UoM/specification limits (quantitative) won’t be migrated.	MICs with valid setup (qualitative/quantitative)	PF2/WP2
	C1	Missing or invalid Sampling Procedure reference	MICs linked to sampling procedures (QDSV) that don’t exist or are obsolete won’t be migrated.	MICs with valid sampling procedure references	PF2/WP2
	C1	Missing or invalid Inspection Method reference	MICs linked to inspection methods (QMTB) that don’t exist or are obsolete won’t be migrated.	MICs with valid inspection method references	PF2/WP2
	C2	MIC without description in required languages	MICs missing short text (QPMK-KURZTEXT) in business languages won’t be migrated.	MICs with complete multi-language descriptions	PF2/WP2
	C2	Duplicate MICs	MICs with duplicate name/version across same plant will be consolidated or excluded.	Unique MICs per plant/version	PF2/WP2
	C3	Obsolete or unused selected sets/catalog codes	MICs referencing obsolete catalogs or code groups won’t be migrated.	MICs with valid catalog/code group	PF2/WP2
	C3	Audit data inconsistent	MICs with invalid created/changed dates or missing user info will be cleansed or flagged.	MICs with valid audit trail	PF2/WP2

Conversion Process

The high-level process is represented by the diagram below:

The ETL (Extract, Transform, Load) process is a structured approach to data migration and management, ensuring high-quality data is seamlessly transferred across systems. Here’s a breakdown of its key components:

1. Extraction
The process begins with extracting metadata and raw data from source systems, such as Syensqo ECC system (i.e. WP2/PF2) periodically. The extracted data is then staged for transformation.

2. Transformation
Once extracted, the data undergoes cleansing, consolidation, and governance. This step ensures data integrity, consistency, and compliance with business rules. The transformation process includes:
- Data validation to remove inconsistencies.
- Standardization to align formats across datasets.
- Business rule application to refine data for operational use.

3. Loading
The transformed data is then loaded into the target S/4HANA system. 

Data Privacy and Sensitivity

Not applicable

Extraction

Extract data from a source into Syniti Migrate. There are 2 possibilities:

1. The data exists. Syniti Migrate connects to the source and loads the data into Syniti Migrate. There are 3 methods:
   1. Perform full data extraction from relevant tables in the source system(s).
   2. Perform extraction through the application layer.
   3. Only if Syniti Migrate; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
2. The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in Syniti Migrate. This is to be conducted using DCT (Data Collection Template) in Syniti Migrate

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet

Req #	Requirement Description	Team Responsible
Extraction Scope Definition	- Identify the source systems and databases involved. - Define the data objects (tables, fields, records) to be extracted. - Establish business rules for data selection.	Syniti / LTC Data team
Extraction Methodology	- Specify the extraction approach (full, incremental, or delta extraction). - Determine the tools and technologies used. - Define data filtering criteria to exclude irrelevant records.	Syniti
Extraction Execution Plan	- Establish execution timelines and batch processing schedules. - Assign responsibilities for extraction monitoring. - Document dependencies on other migration tasks.	Syniti
Data Quality and Validation	- Define error handling mechanisms for extraction failures.	Syniti

Selection Screen

Selection Ref Screen	Parameter Name	Selection Type	Requirement	Value to be entered/set

Data Collection Template (DCT)

Target Ready Data Collection Template will be created for Master Inspection Characteristic data with exception of some fields which require transformation as mentioned in the transformation rule.

Master Inspection Characteristic DCT Rules

Field Name	Field Description	Rule
		Pending MDS and number of data in source system

Extraction Dependencies

Item #	Step Description	Team Responsible
1	Source System Availability Ensure that the source database or application is accessible. Confirm that necessary credentials and permissions are granted	Syensqo IT
2	Data Structure Identify relationships between tables, views, and stored procedures.	Syniti
3	Referential Integrity Ensure dependent records are extracted together.	Syniti
4	Extraction Methodology Define whether extraction is full, incremental, or delta-based. Establish batch processing schedules for large datasets.	Syniti
5	Performance and Scalability Considerations Optimize extraction queries to prevent system overload. Ensure network bandwidth supports data transfer volumes.	Syniti
6	Security and Compliance Adhere to regulatory standards for sensitive information if applicable	Syniti

Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti Migrate to make the data Target ready:

1. Perform value mapping and data transformation rules.
   1. Legacy values are mapped to the to-be values (this could include a default value)
   2. Values are transformed according to the rules defined in Syniti Migrate
2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Item #	Step Description	Team Responsible
1	Obtain DCT Sign-off from Business	SyWay Data Team
2	<Add steps from Syniti Migrate here>	SyWay Data Team
3	Review and Validate Error and Preload Reports	SyWay Data Team
4	Generate Load Files	SyWay Data Team

Transformation Rules

Rule #	Source system	Source Table	Source Field	Source Description	Target System	Target Table	Target Field	Target Description	Transformation Logic
1	PF2, WP2	QPMK	VERWMERKM	MIC Name	S4 HANA	QPMK	VERWMERKM	MIC Name	Direct transfer; harmonize naming per corporate standard
2	PF2, WP2	QPMK	VERSION	MIC Version	S4 HANA	QPMK	VERSION	MIC Version	Direct transfer; default “00” if missing
3	PF2, WP2	QPMK	WERKS	Plant	S4 HANA	QPMK	WERKS	Plant	Map from Old Plant to New Plant (To-Be Plant Mapping)
4	PF2, WP2	QPMK	KURZTEXT	Short Text	S4 HANA	QPMK	KURZTEXT	Short Text	Direct transfer; cleanse special characters; ensure language-dependent text available
5	PF2, WP2	QPMT	SPRAS	Language Key	S4 HANA	QPMT	SPRAS	Language Key	Map to target system language codes (EN, ZH, ID etc.)
6	PF2, WP2	QPMT	KURZTEXT	Text (per language)	S4 HANA	QPMT	KURZTEXT	Text (per language)	Direct transfer; validate for completeness in key business languages
7	PF2, WP2	QPMK	QUALI	Quantitative / Qualitative Indicator	S4 HANA	QPMK	QUALI	Quantitative / Qualitative Indicator	Direct transfer; ensure consistency with catalog assignments (qualitative) or limits (quantitative)
8	PF2, WP2	QPMK	PRUEFME	Unit of Measure	S4 HANA	QPMK	PRUEFME	Unit of Measure	Map UoM via standard T006 conversion
9	PF2, WP2	QPMK	ANZSTELL	Decimal Places	S4 HANA	QPMK	ANZSTELL	Decimal Places	Direct transfer for quantitative MICs; default = 0 if qualitative
10	PF2, WP2	QPMK	MWERTS	Target Value	S4 HANA	QPMK	MWERTS	Target Value	Direct transfer if quantitative; blank for qualitative
11	PF2, WP2	QPMK	MWERTU	Lower Spec Limit	S4 HANA	QPMK	MWERTU	Lower Spec Limit	Direct transfer if quantitative; blank for qualitative
12	PF2, WP2	QPMK	MWERTO	Upper Spec Limit	S4 HANA	QPMK	MWERTO	Upper Spec Limit	Direct transfer if quantitative; blank for qualitative
13	PF2, WP2	QPMK	KATALOGART	Catalog Type	S4 HANA	QPMK	KATALOGART	Catalog Type	Direct transfer if qualitative MIC
14	PF2, WP2	QPMK	CODEGRP	Code Group	S4 HANA	QPMK	CODEGRP	Code Group	Direct transfer if qualitative MIC; validate existence in target
15	PF2, WP2	QPMK	AUSWMENGE	Selected Set	S4 HANA	QPMK	AUSWMENGE	Selected Set	Direct transfer if qualitative MIC
16	PF2, WP2	QPMK	PRFGEB	Inspection Method Ref.	S4 HANA	QPMK	PRFGEB	Inspection Method Ref.	Map to new Inspection Method IDs in S/4 (if harmonized)
17	PF2, WP2	QPMK	STICHPRVER	Sampling Procedure Ref.	S4 HANA	QPMK	STICHPRVER	Sampling Procedure Ref.	Map to active Sampling Procedures in S/4 (validated against QDSV)
18	PF2, WP2	QPMK	STEUERKZ	Control Indicators	S4 HANA	QPMK	STEUERKZ	Control Indicators	Direct transfer; align with S/4 customizing for MIC flags
19	PF2, WP2	QPMK	LOEKZ	Deletion Flag	S4 HANA	QPMK	LOEKZ	Deletion Flag	Exclude flagged records (set during cleansing, not migrated)
20	PF2, WP2	QPMK	ERNAM / ERDAT	Created By / On	S4 HANA	QPMK	ERNAM / ERDAT	Created By / On	Audit info migrated for traceability
21	PF2, WP2	QPMK	AENAM / AEDAT	Changed By / On	S4 HANA	QPMK	AENAM / AEDAT	Changed By / On	Audit info migrated for traceability

Transformation Mapping

Use the exact name and reference this section in the “Transformation rules” above

Mapping Table Name	Mapping Table Description

Transformation Dependencies

List the steps that need to occur before transformation can commence

Item #	Step Description	Team Responsible

Pre-Load Validation

Project Team

The following pre-load validations will be performed by the Project Team.

Completeness

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Accuracy

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Business

The following pre-load validations will be performed by the business.

Completeness

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Accuracy

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Load

The load process includes:

1. Execute the automated data load into target system using load tool or product the load file if the load must be done manually
2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation

Load Run Sheet

Item #	Step Description	Team Responsible

Load Phase and Dependencies

Identify the phase as to “when” the load for this object will occur. <Pre-Cutover, Cutover, Post Cutover> and list the steps that need to occur before the load can commence

Configuration

List the Configurations required before loading can commence

Item #	Configuration Item

Conversion Objects

Object #	Preceding Object Conversion Approach
	list the exact title of the conversion object of only the immediate predecessor – this will then confirm the DDD (Data Dependency Diagram)

Error Handling

The table below depicts some possible system errors for this data object during data load. All data load error is to be logged as defect and managed within the Defect Management

Error Type	Error Description	Action Taken

Post-Load Validation

Project Team

The following post-load validations will be performed by the Project Team.

Completeness

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Accuracy

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Business

The following post-load validations will be performed by the business.

Completeness

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Accuracy

Task	Action
title	specific details of what and how the task needs to be performed e.g. which reports are being used etc.

Key Assumptions

• Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
• Data Object is in scope based on data design and any exception requested by business.

Any additional key assumptions.

See also

Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.

Change log

Workflow history