High- Level Specification

Functional Overview

In the new S/4 HANA system, a standard SAP Fiori application will be deployed which allows for upload of manual journal entries in batches via Excel upload functionalities.

The standard Fiori applications does not provide a functionality to automatically attach the Excel template as supporting document to the journals created as part of the upload batch. At Syensqo, internal controls exist around existence of supporting documents for manual journal entries to be able to retrospectively explain the purpose of journal entries during internal or external audits. This is in line with industry practice and also recommended with view to the heightened focus on internal controls with regards to SOX compliance in the future.

The purpose of this enhancement is to equip the standard Fiori application for mass journal uploads via Excel functionality (going by its current Fiori app ID of F2547A) with a built-in functionality to automatically attach the Excel file to all journal entries created via a batch upload.

Scope and Objectives

The scope of the enhancement shall be limited to the prevailing version of the Excel upload functionality for manual journals in the latest S/4 HANA version deployed at Syensqo. At the time of writing, the enhancement shall therefore just apply to Fiori application F2547A.

The enhancement addresses the gap of the SAP standard delivery of the Fiori application to attach supporting documents automatically as part of the upload process. Some code analysis of the existing programs revealed that SAP seemed to work on such a feature in the past but decided not to implement it for unknown reasons (code snippet has been commented out). Further clarifications were sought from SAP on whether it is intended to add the functionality as a standard feature in the foreseeable future but no roadmap items or feedback from SAP was obtained that point into this direction.

With this enhancement compliance with internal controls regarding supporting documents for manual journals posted in the system will be system-assured.

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Assumptions

Describe any assumptions that have been made in the process of completing this design. What functionality is expected of configuration or other developments that pass information to this development and/ or retrieve the information processed by it (performance, triggers, exceptions, etc.)

Dependencies

No dependencies other than

• Fiori apps need to be deployed with all required Odata services actively running.
• Master data readiness for posting journal entries in S/4 HANA systems.
• Base configuration for posting journal entries needs to be in place to commence testing.

Security, Integrity and Controls

No specific security or export control requirements applicable to this enhancement. The standard authorization checks of the calling program shall be followed and accesses as well as authorizations to the underlying Fiori application shall be granted according to the swim lane assignments in Signavio.

Configuration Requirements

Not applicable. Call-up point of enhancement is not dependent on system configurations.

Language Requirements

Not applicable as the enhancement is only executed in background processing without user intervention.

Special Requirements

Not applicable. No special requirements identified for this custom development.

Design Rationale

Functional Requirements

Detail the functional requirements that are desired to be achieved by the Enhancement compared to current functionality

Proposed Technology to Use

Typically, an enhancement will be based on an existing SAP BADI / user exit. If this is the case, please provide the proposed details of the BADI / user exit.

Data Source Considerations

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Data Validation Considerations

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Custom Tables

If any custom configuration tables are required, which will be read by the enhancement logic, then specify them here.

Master Data

<Title Custom Table 1>

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Configuration Table

Title Configuration Table 1

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Selection Screen Enhancement

This section will give the details on the selection screen parameters, parameter type and whether it’s obligatory or not. This section can be used to define the Import Export parameters for Function Module or User Exit or Screens.

Processing Logic

This section defines the detailed step-by-step logic implemented within the BAdI/User Exit to process the data received from the standard SAP program and database retrieval. It explains the operations performed on the data, the expected outcomes in different scenarios and how the system should behave in response to specific conditions.

Volumetrics

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Performance Considerations

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Error Handling

Detail how errors will be handled: Notification, Restart/ Recovery and Re-Processing Procedures

Testing

How to Test

Please provide some guidance and/or test data to help the developer unit test the enhancement. Please include both positive and negative testing (to validate error situations handling). The developer will need to test repeatedly, so where appropriate provide instructions to reverse the actions performed so the test may be run again or explain how to create new input data to the test. The developer will need logons for test users representing the various roles within the approval process.

Test Conditions and Expected Results

Test Considerations/Dependencies

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Other Information

Development Details

Package

Enhancement Implementation

Other Development Objects

Appendix

Custom Authorization Group Naming Convention

This table is based on the Syensqo development standards document. It provides the naming conventions for authorization groups to associated with custom reports and tables to comply with security requirements.

See also

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Change log