Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name

CUSTOMS DUTY POSTING 8090 - TEMPLATE

CUSTOMS DUTY POSTING 5835 - TEMPLATE


Attachments

file folder  OFFICIAL REPOSITORY

 

 

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1. Objective and Scope

1.1. Objective of this Operation

You are responsible for posting data retrieved from the 'Cassetto Doganale' portal to our financial accounts.

This procedure is born from a simplification of the process to take advantage of new tools put in service by the customs agency. The “CASSETTO DOGANALE” is an online portal provided by the Italian Customs Agency (Agenzia delle Dogane e dei Monopoli). It is designed to give companies and authorized users access to a wide range of customs-related information and services and based on this list we will  prepare and post data from the 'Cassetto Doganale' portal into company accounts.

Posting customs data from the 'Cassetto Doganale' portal to accounts is essential for VAT compliance, accurate financial management, transparency, and operational efficiency.

1.2. Scope

This procedure is applied to Italian entities 5835 SYENSQO SPOL IT (PF2) and 8090 SYENSQO SOLUTIONS IT (WP2).


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I manage the download of customs documents from the 'Cassetto Doganale' portal

3.1.1. I access “CASSETTO DOGANALE”

1) In order to access into “CASSETTO DOGANALE” you must connect to Website:
https://cassettodoganale.sp1.it


2) After clicking on https://cassettodoganale.sp1.it this image will appear:

           

           In the Username box you have to digit all capital letters: XXXXXXX

           In the Password box you have to digit all capital letters: XXXXXX


For Syensqo Specialty Polymers Italy >> IT03521920961 

User: SOLVAY.SPECIALTY
Password: SOLVAY25

For Syensqo Solutions Italy >> IT12290050157 
         User: SOLVAY.SOLUTIONS
         Password SOLUTIONS25

3) Click on “ACCEDI”


3.1.2. I download the data from “CASSETTO DOGANALE”


The first step once connected is to change the layout by clicking on Dogana >> Import H -Ricerca Prospetti.

The layout will change to something similar to:

 1.  Search for box “DATE FROM”, select and it will appear a calendar. You have to select on the start day (i.e.: 01/01/2025)
 2.  Then do the same in the box “DATA A” to select the last day (e.i.: 31/01/2025).


 After digiting both Calendar Dates, scrolling the sidebar down you have find the box “SEARCH”. Click on it to get the list of customs bills.

This image will appear: 

Go to the right until you find the below option:

Clicking on the box “Contabile” of the item and the  “Prospetto contabile” will appear the Customs Bill, which you can download to justify or entries. 

3.2. I prepare and post data from the 'Cassetto Doganale' portal


3.2.1. I prepare data from the 'Cassetto Doganale' portal

I handle the posting of customs data to accounting records using information from the 'Cassetto Doganale' portal with the support of an excel file (of easy maintenance in case of need). 

For that, you just need to copy to sheet "STEP1 CUSTOMS DECLAR" the list downloaded from the “CASSETTO DOGANALE” website.

This will automatically update and create the accounting entry for all the submitted customs declarations. 

Document type KR WP2 / R2 PF2                    
Debit     Supplier “dogana” as table below is selected based on the "Sezione" code displayed in the statement retrieved.                
Credit    Waiting Account                
Credit    VAT (if applicable)                
    Credit    Supplier “dogana”    To clear the supplier account        
    Debit    Waiting Account     


 

3.2.2. I post data from the 'Cassetto Doganale' portal

Fictitious invoice is fully automated you just need to double check if entries are missing and update the path of the pdf file from the customs. You can add as many posting lines as you need (each entry has 4 lines), just copy paste the last 4 lines to add new posting entries. 

Go to area where you saved the pdf's, select the document and with the right button select "copy as path" and paste it in the first line of each posting of the posting file (column V).

                                                                                                    

    

As soon as you are ready go to transaction ZZF_POSTING_FILE, select the file you want to post (without lines with zero amount) and process the transaction.

The outcome should be similar to this. 

If something goes wrong with the attachment make sure to upload manually.


In PF2, using SM30 you can display the parameters of posting for the customs, the table Z1F_IT_LC_VENDOR has to be updated every year with code VW. 

In WP2 this table does not exist.



3.2.3. I finish the process by clearing the waiting account and supplier accounts

STEP3 CLEARING VAT IMPACT sheet from the excel file, it is fully automated you just need to double check the amount posted in previous step (sometimes there are roundings) and update the path of the current excel file to justify all the entries.

If the entry has a VAT impact it will generate a small profit for the company, affecting the P&L.                
Debit    Waiting Account            
Credit    PL code 7470000000    with cost center B780008045 if you are working with SSPOL        


Once this entry is done go to transaction F-03 and clear GL account (using a standard assignment we can clear it very fast - use the current year 2025) and save. 

Also the supplier codes must be cleared of open items; use transaction F-44 and clear the accounts where postings were made. They should always get a zero balance, in case of difference, double check your entries. 

End of document.