Version is a way to easily identify any update of the content of the document to new data or a regulation update or any other changes. SDS version update is defined by the SDS Writer as a major or a minor version.
Contents
Major / Minor version - Criteria and Impact
Major version
Some key changes in the safety data sheet should trigger a major version of the document. They are:
- Section 1 : Usages, supplier data, emergency telephone number
- Section 2 : Classification
- Section 3: Change of the hazardous ingredients present in the product and to be reported on the SDS (new ingredient or classification)
- Section 14: Change of product transport classification
- Introduction of a new Exposure Scenario (EU only)
- Change of authorization and/or restriction number in EU versions (S1&S15)
- Regarding Section 15, SDS writers must evaluate if the changes are important enough to be marked as Major.
If it is a major update the reason MUST be described in the section 16 of the SDS.
Generation of a Major version will be identified by an increment of the version number by an integer, e.g.: from 2.3 to 3.0 .
The impact in case of a Major version of the SDS, is that it will trigger for Subsequent SDS shipping in SAP-EHS.
Minor version
All other changes without impact on labeling and does not require re-issue to former recipients.
Generation of a minor version will be identified by an increment by a decimal, e.g.: from 2.3 to 2.4.
With a minor update of the SDS, the document is updated, but this change will not automatically trigger a new SDS shipping for the customers.
Resume of the meaning of the number of the version:
V 1.0 => First version of the document
V 2.3 to V 2.4 => Update of the document with a minor version
V 2.3 to V 3.0 => Update of the document with a Major version
SDS Generation Process
In the mass creation report, it is needed to choose whether the document will be a minor or major modification, implying a minor/major version of the SDS.