Use Rovo to transform epics into actionable work


👉 Our scenario: Samira is the product owner for the Atlassian Mobile app team. She’s responsible for delivering a major redesign of the app’s onboarding experience, which is a high-impact initiative requested by both customers and leadership. Usually, Samira manually reviews the design docs and compliance notes. She writes user stories in Jira, often missing edge cases. She also spends hours in refinement meetings clarifying requirements.
Rovo can help by analyzing the epic and supporting documents, proposing a detailed breakdown that includes user stories, tasks, and acceptance criteria, and creating work items to add to the backlog within minutes.
👇 Click the boxes below to explore the steps Samira follows to break down the Mobile Onboarding Redesign epic.


Samira starts by creating a Jira epic for the mobile onboarding redesign work. She provides details for the epic.
Summary: Mobile Onboarding Redesign
Description:

  • Redesign the onboarding flow for the mobile app to improve user experience and retention

  • Update UI to align with new brand guidelines

  • Implement new onboarding screens for account creation, permissions, and feature highlights

  • Integrate analytics to track onboarding completion rates

  • Collaborate with QA for comprehensive testing and feedback


Providing more details within an epic allows Rovo to decompose the larger work item into well-defined user stories.

Samira opens the epic in Jira. She clicks Improve work item, then selects Suggest child work items.
👇 This is where you can find the Improve work item menu.

A screenshot of a work item titled Mobile Onboarding Redesign. The Improve work item on the right side of the work item is selected. The Improve work item dropdown displays several options Improve description, Link Confluence content, Summarize comments, Suggest child work items and Link similar work items.
Rovo analyzes:


  1. The epic’s description and attachments

  2. Linked Confluence pages (such as the design specs)

  3. Related Jira work (past onboarding bugs, feature requests)

Rovo generates the user stories and tasks required to complete the epic.
👇 Here’s what the user stories look like.

A screenshot of a work item titled Mobile Onboarding Redesign. The user has asked Rovo to create user stories and the child work items created by Rovo are highlighted at the bottom of the work item.

Samira reviews Rovo’s breakdown and notices Rovo missed a task for accessibility testing. To fix this, she enters Ensure accessibility compliance across all onboarding steps in the AI prompts and clicks Send.
Rovo updates the breakdown, now including: Conduct accessibility audit and implement required changes for onboarding flow.
Samira proceeds to make a few changes to the suggested stories using the edit icon next to each work item, then selects Create all. The stories are added to the team’s backlog.


👇 Watch this video to learn how you can break down large projects in Jira using Rovo.