| Status | |
|---|---|
| Owner | The person responsible for driving this decision and documenting it. Type @ to mention people by name |
| Stakeholders | The business stakeholders involved in making, reviewing, and endorsing this decision. Type @ to mention people by name |
| Jira Request ID | |
| Jira Development ID |
High- Level Specification
| Implementing System | S/4 Hana |
|---|---|
| Invoked by/Invokes | |
| Business Process Reference | 03.04.03.05. Process PO Output |
Functional Overview
Interface describes the Purchase Order message send from S/4 Hana to the suppliers in Business Network. Origin of the Purchase Order is not relevant, any Purchase Order from S/4 Hana that falls under the Output Control definition is send to the Business Network
Supplier receives Purchase Order via Business Network based on his integration setup. Once a PO is generated in S/4HANA, it is transmitted to the SAP Business Network. Suppliers are instantly notified via an email, which contains the PO as a PDF attachment. Suppliers have the flexibility to review the PO details either in their email inbox or by logging into their SAP Business Network account.
Fully integrated Suppliers receive POs directly within their ERP
Interface is triggered via the standard Output Control of the Purchase Order in S/4 Hana. IDOC message is send to CIG where it's translated into cXML message that is sent to the Business Network. In the Business Network the PO is routed to the suppliers account in a case the trading relationship is created with the supplier. If the supplier doesn't have the trading relationship created yet, PO is sent to him via email along with the invitation to join SAP Business Network.
Scope and Objectives
This document describes S/4 Hana outbound interface for sending Purchase Order information into Business Network and the basic configuration needed in all the components in order for this interface to be operational.
Message is generated real time via the S/4 standard Output Control. Type of the IDOC is ARBCIG_ORDERS.
Process Flow Diagram
| Step | Description | Comment |
|---|---|---|
| 1. | Indirect Purchase Order is created in S/4 Hana from Guided Buying | |
| 2. | Indirect Purchase Order is created with the document type ZAR | |
| 3. | Output control defined for the document type ZAR and specific Supplier ID triggers IDOC generation | |
| 4. | IDOC of type ARBCIG_ORDERS is generated and send over to the CIG | |
| 5. | CIG receives the message and applies the standard mapping over the IDOC, generates cXML document | |
| 6. | cXML document is sent to the Business network | |
| 7. | Business network receives the cXML order in the buyers account and routes it to the suppliers account |
| Step | Description | Comment |
|---|---|---|
| 1. | Direct Purchase Order is created in S/4 Hana | |
| 2. | Direct Purchase Order is created with the document type NB | |
| 3. | Output control defined for the document type NB and specific Supplier ID triggers IDOC generation | |
| 4. | IDOC of type ARBCIG_ORDERS is generated and send over to the CIG | |
| 5. | CIG receives the message and applies the standard mapping over the IDOC, generates cXML document | |
| 6. | cXML document is sent to the Business network | |
| 7. | Business network receives the cXML order in the buyers account and routes it to the suppliers account, if account is created - trading relationship is already established with the supplier |
Assumptions
- Document Types ZAR and NB are setup in S/4 Hana
Dependencies
- CIG Addon installed in S/4 Hana
- Cloud Connector installed in Syensqo landscape
- Initial setup of CIG Addon is done already as described in ERP-92, section Configuration Requirements.CIG Configuration.
- Connectivity from CIG Addon to CIG is established, as described in ERP-92
Security, Integrity and Controls
The following are the Security and Authorization considerations for this interface:
- Message exchange between S/4 and CIG is encrypted over https.
- Access to interface parameters in CIG Addon is only available to the person with access to the SPRO authorization.
- Access to the CIG is restricted to the integration administrators within Ariba Guided Buying or Ariba Business Network
Configuration Requirements
CIG Configuration
Project setup is required in CIG to cover product type Ariba Network. One project is required per system ID of the backend S/4 system - Global, US and China. There are no additional setting for the Document Type ServiceSheetExportRequest.
CIG Routing
Each IDOC sent from S/4 Hana contains System ID Reference. No additional routing is needed in the CIG Addon as all the messages related to the initial Purchase Order sent from S/4 Hana will use System ID of the initial Purchase Order
CIG Addon Configuration
Configuration for CIG addon is consolidated in one place and should be completed in the logical order of the menu items. In the S/4 instance, navigate to SPRO → SAP Reference IMG →SAP Customizing Implementation Guide → Integration with Other SAP Components → Managed Gateway for Spend&Network for Buyer
Logical order of the menu is as following :
- Global Settings - majority of the common configuration is shared with Procurement solution and is already described in ERP-92, section Configuration. Only sections that are different are described in here
- Create RFC Destination - new RFC destination to be added under HTTP Connections to External Server. Official documentation can be found here. Values are as following:
Technical Settings.Target System Settings.Host http://integration.eu.managedgateway.cloud.sap Technical Settings.Target System Settings.Path Prefix /cxf/receiveAddonIDOC /cxf/receiveAddonIDOC Login And Security User P007937 P007937 Login And Security Password <confidential> <confidential>
- Create Logical System - new Logical System to be created for Business Network. Apart from the name definition, there's no additional setting needed. Official documentation can be found here
- Create RFC Destination - new RFC destination to be added under HTTP Connections to External Server. Official documentation can be found here. Values are as following:
- SAP Business Network Integration
- General Settings.Setup Interface.Configure the Connections to Send Messages In the section for Interface Setup for IDOC select Logical System created for the Business Network. Select Purchase Order document type and execute program
- Application Specific Settings.Purchase Order.Define Message Output Control for Purchase Order - official documentation can be found here. Idea is to setup output control for both, NEU and ZAR document types. CIG Addon uses NACE output management
Special Requirements
Not Applicable
Design Rationale
Not Applicable
API Use
Not Applicable
Data Structure
Source Structure and Target Structure
Standard mappings are a subject to change and are not linked in this documentation, latest excel sheet can be downloaded from CIG → Resources → Implementation Guides → Mapping Specs → Ariba Network
- Order (IDOC to cXML)
Mapping contains basic field mapping from the IDOC message into the cXML target structure with a basic logic explained in the pseudo code
Processing Logic
Processing within Source
Message to the CIG is initiated by the standard SAP logic trough the output control defined for the document type. IDOC structure is enhanced by the CIG specific segments. These segments are added by the following includes.
- ARBCIG_ORDER_REQUEST_002
- ARBCIG_ORDER_REQUEST_011
- ARBCIG_PO_ITEM_LINEDEL_002
Above includes are activated in customer exists of MM module - as referenced in the official documentation
Processing within Middleware
At this moment, standard transformation as referenced above is in place. In a case of any custom field is needed, custom fields must be added to the IDOC via CIG Includes, then mapped in the CIG OrderRequest Map into <Extrinsic> elements
Processing within Target
Message Received by Business Network is routed to the Suppliers account if the trading relationship is established. In a case it's not, email is sent to the supplier with the invitation to join Business Network.
Interface Alert & Monitoring
| System to be monitored | How to monitor | What can be monitored |
|---|---|---|
| S/4 Hana | WE02 transaction | Outbound IDOC message under the ARBCIG_ORDERS basic type |
| CIG | Transaction Tracker -> OrderRequest | Transactions are stored for 30 days. Each transaction is referenced by the PO ID. Payloads can be downloaded, both - IDOC and cXML one |
| Business Network | Orders → Purchase Orders | List of Purchase Orders received by Ariba Network. Order Detail → Order History shows the routing of the Purchase Order |
Language Requirements
Not Applicable
User Interface Requirements
Not Applicable
Sequencing
Not Applicable
Volumetrics
approximately 50-100 POs a day are expected on the PROD environment.
Performance Consideration
There are no specific performance requirements or considerations related to this interface.
Error Handling
In a case IDOC fails to be sent to the CIG, it can be reprocessed from WE02.
In a case Purchase Order fails to be sent to the supplier, it can be found under "Failed Orders to Private Supplies" from where it can be resend or permanently removed
Testing
How to Test
Test Supplier account must be available and accessible.
Test Conditions and Expected Results
| ID | Condition | Expected Results |
|---|---|---|
| Direct PO is created in ME21N transaction in S/4 | PO is created, doc type is set as NB Output control sets output method as IDOC | |
| Direct PO is automatically send to the CIG | CIG receives Direct PO IDOC, maps it into cXML acceptable by the Business Network | |
| Business Network receive Purchase Order cXML, routes it to the Supplier | Purchase Order is visible in the Suppliers Account of the Business Network |
| ID | Condition | Expected Results |
|---|---|---|
| Indirect PO is created in Ariba Guided Buying and integrated into S/4 Hana | PO is created in S/4 Hana, doc type is set as ZAR Output control sets output method as IDOC | |
| IndirectPO is automatically send to the CIG | CIG receivesIndirect PO IDOC, maps it into cXML acceptable by the Business Network | |
| Business Network receive Purchase Order cXML, routes it to the Supplier | Purchase Order is visible in the Suppliers Account of the Business Network |
Test Considerations/Dependencies
Other Information
Development Details
Package
| Package Name | Parent Package |
|---|---|
Other Development Objects
| Object Type | Object Name | Purpose/High Level Logic | Design Rationale Reference |
|---|---|---|---|
Appendix
See also
Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.
