1. Objective and Scope

1. • 1.1. Objective of this Operation

     To ensure that all unprocessed P-card expenses are properly accrued at month-end, so financial statements accurately reflect the company’s expenses.

2.  

   • 1.2. Scope

                     This procedure is applicable for Company 4045 - Solvay America

  Task description:

1. I download the file

• • Find the email with the subject “Not Extracted P-card transactions_NAM.”
  • Download the attached file with the P-card transactions.

       2. I prepare the Spreadsheet

• • Open folder with the P-card files. Link.
  • Create a copy of the previous month’s file and update the date.
  • Paste the data you downloaded from the email into the “Insert P-CARD inf” tab.
  • Click on the “Help” button – it will allow the new information to populate the other tabs of the file.

     3. I complete Symbolic Account Information

• • If the Symbolic Account is blank and the Expense Type (Column F) is “undefined,” go to the masterdata tab, choose one of the three numbers, and enter it.

• If the Expense Type is defined, use the same Symbolic Account as other lines with the same Expense Type.

4. I review Transactions

• • In the “friendly posting” tab or in the “posting scheme” tab, see the amounts that need to be posted.
  • Post the amounts using the transaction ZZF_POSTING_FILE and the template PCARD.

• Once you have posted, copy and paste the generated document here:

                        PS: Do not post if the total amount is below USD 20,000.

End of procedure.