1. Objective and Scope

1. • 1.1. Objective of this Operation

     The objective of this procedure is to ensure accurate calculation and posting of vacation accruals each month, so the company’s financial records correctly reflect vacation liabilities.

2.  

   • 1.2. Scope

                     This procedure is applicable for Company 4045 - Solvay America

   Task description:

1. I receive the Vacation Accrual Report

• • On D+1, check your email for the subject: “SCO VACATION ACCRUAL REPORT - [Month/Year]”.
  • Download the attached Excel file.

       2. I prepare the Data

• • Open the Excel file.
  • Filter or summarize the data so that only the total lines per company code are visible.

• From this:

• To this:

       3. I check SAP Account Balance

• • In SAP, access transaction FS10N for account 2455042000 (Vac pay-employees), company code 4045 and current fiscal year.
  • Note the cumulative balance for the current period – the goal of this activity is to get the cumulative balance from a debit amount to a credit amount.

        4. I calculate the Posting Amount

• • Add the cumulative balance from FS10N to the total unused accrual cost from the Excel report for company code 4045 – the result will be the amount that you need to post.
  • Check this example:

  In this example, the sum of 201k (the positive value of the cumulative balance from FS10N) and 159k from the report, results in 360k.

  As a result, you should post the total amount of 360,616.21 using the existing template “VACACCRUAL” in the ZZF_POSTING_FILE transaction.

• Note: The reversal reason is 05 and the reversal date should be the first day of the following month.

       5. I send Notification by Email

• • Create an email with the subject “Vacation Accrual [Month.Year] – 4045”
  • Attach the Excel file used for the calculation.
  • Inform the generated document number from your posting.
  • Send it to the relevant people (the CAM should inform you who has to receive it).

Note:
Always double-check your calculations and ensure all documentation is attached and distributed as required.

End of procedure.