1. Objective and Scope

1. • 1.1. Objective of this Operation

     To identify and accurately report non-recurring financial items for company code 4045 after monthly closing, ensuring these are properly documented and reflected in financial reports.

2.  

   • 1.2. Scope

                     This procedure is applicable for Company 4045 - Solvay America.

   Task description:

1. I prepare the file

• • Perform this activity after the financial packages are published to avoid rework.
  • Link with files: AODocs Recurring Items (Download the latest version for 4045 to update and work on this one).
  • Update the file date to the current month in the designated tab, then, follow the steps below to refresh the file with the latest data. This will ensure the file contains the current month's information:

         2. I go to SAP KE30 Report

• • Access SAP transaction KE30.
  • Enter the following parameters:
    • Operating Concern: FO01
    • Go to “zzz-solv00” or “zzz-solvfc” (preferably zzz-solv00) and enter this information:

        PS: Currency type will always be 10.

      3. I perform the data Investigation

• Get the heading that contains the amount to be analyzed.

• Use Ctrl+F to find this heading on KE30 report.
• Once you find the amount you are looking for, right-click on the amount and go to “line items”.
• Apply a filter to remove the amounts with 0,00.

        4. I analyze Line Items

• • Subtotal by “Sender cost center” for easier analysis.

• Double-click entries for more details and review document headers and attachments.
• If unclear, consult the CAM.

       5. I do additional Analysis (if needed)

• • For entries that have the cost center, use SAP transaction KSB1 for further details. (In this transaction for PF1, you can use the layout /BIACC).

• Locate the amount that needs to be reported.
• Review the document header texts to better understand the transaction and determine the correct allocation in the Excel file. You can also open the document with double-click to see the attachments.

       PS: Filter to remove the cost elements starting with ‘9’ if necessary:

      6. I do the data Entry and Adjustment

• • Enter the identified values into the appropriate lines of the Excel file. (The amounts from SAP are divided by 1,000 and rounded as required).
  • Continue until all discrepancies are resolved and the file is balanced.

      7. I Finalize & Submit

• • Save the file with the current month in its name.
  • Send it to the CAM, along with any supporting documents for the reconciled lines, such as invoices or screenshots.
  • Once approved by the CAM, upload the file to AODocs for recurring items.

  Notes:

• Ensure all values are correctly converted and rounded before submission.
• Keep the files saved and separate by month in your drive.

End of procedure.