1. Objective and Scope

1. • 1.1. Objective of this Operation

     To ensure accurate and timely posting and correction of payroll-related entries for company code 4045, maintaining correct financial records.

     This procedure covers payroll corrections (D-3), 401-K employer costs (D-3), and HSA employee invoices (D-2). These are the scheduled days in the FCC, but you can complete the entire activity at once on D-2.

1.  

   • 1.2. Scope

                     This procedure is applicable for Company 4045 - Solvay America.

    Task description:

1. I download the needed files

• Main file: SCO: Payroll Activities XX.XXXX (US Payroll folder) – Link.
• Source data: US_Posting_YYYY_MM_SCO (AODOCS) – Link.

      2. I prepare the data

• Copy the needed columns from the current month’s US_Posting_YYYY_MM_SCO.
• Paste into the working file (Payroll Activities XX.XXXX).

• Update column M with the month and the respective amounts.

      3. I post the entries

• Each tab represents a different posting (Wage Type Correction, 401-K, Payroll Correction 1 and 2, HSA).
• Use the same posting template ID in the ZZF_POSTING_TAB transaction; only the SUB ID changes:

• Paste the document number generated by your post, at the top of each tab:

     PS:

• If a row is highlighted red, check the cost center in KS03. If it’s for restructuring, do not post and inform the CAM.
• After removing lines, recalculate the offsetting entry to ensure totals are correct.

      4. I update the HSA tab and I create the ticket

• Update the HSA tab with the current month.

• Save the updated file.
• Open a case of the category “Request Service Invoicing”
• Enter the HSA information into the "Service Invoicing Request Form - Sco," located in the Payroll folder and open the ticket.

• Note suggestion for the ticket:

     “Hello Interco Team,

      Please process the tab "PF2 - Invoicing Requests".

      If you need any other information, please let me know.

      Thank you."

   Notes

• Always verify cost centers and amounts before posting.
• For issues, escalate to the CAM or manager.
• The goal is to balance all cost centers, especially for 401-K postings.

End of procedure.