Purpose

The purpose of this document is to define the conversion approach to create conversion for Object 1200 - Inbound Process Correspondence Class Assignment

The inbound process correspondence class assignment is related to the process of handling incoming communications like bank statements, payment advices, or transaction confirmations. These communications could come from external sources (banks, financial institutions, etc.) and need to be processed and routed correctly in the SAP system. This is maintained in the system using Transaction Code  FTR_INB_FUNC.

This document details out the field list, extraction criteria, scoping, mapping, transformation logic, generation of the pre-load file and loading of the same with respect to the object 1200- Inbound Process Correspondence Class Assignment, to be used in treasury module of S4HANA.

Key tables and fields: 

The main table used for object Inbound Process Correspondence Class Assignment is TCORT_INB_FUNC and its key fields are as below:

• USED_FORMAT – Format – The format is the syntactical structure of a message. Names a structural definition and to assign attributes to them during the processing of TRM correspondence. The semantic of the structure can depend on communication partner. A field defined in the format syntax can be filled with other values for different partners. E.g. MT300 for Foreign Exchange
• PARTNR - Partner - This denotes the Business Partner Number. 
• RECIPIENT_TYPE - Recipient Type - The business partner's role type, that will determine whether the correspondence is meant to be sent or received. In Syensqo's context this is either
  • Counterparty, or
  • Depository bank
  • Internal 
• FUNCTION_IN - Correspondence Class - It denotes Type of Treasury related correspondence between a Company Code and a business partner, assigned with treasury roles. The correspondence class is related to the business transactions of the available message formats, such as SWIFT messages. Correspondence classes are used as configuration terms that control the channel, format, and other attributes of TRM (Treasury and Risk Management) correspondence communication. Preconfigured values to be used are
  • DEAL_FX        Deal: Foreign Exchange
  • DEAL_MM        Deal: Money Market
  • DEAL_SE        Deal: Securities

The treasury function in legacy is carried out in the Quantum system and therefore for the conversion of this object, the data/details need to be provided by business in a Data Collection Template (hereinafter referred to as DCT) and transformed as applicable for S4HANA in Syniti and load using a custom program <TBC> as no LTMC is available for this object.

The scope of this document covers the approach for maintaining active assignments of inbound correspondences to a Treasury Business Partner, or a group of Business Partners having Counterparty or Depository Role for the object 1200 - Inbound Process Correspondence Class Assignment into S/4HANA following "DD-FUN-050 Master Data Standard_1200 - Inbound Process Correspondence Class Assignment".

List of source systems and approximate number of records

Additional Information

Multi-language Requirement

Not applicable

Document Management

Not applicable

Legal Requirement

Not applicable

Special Requirements

As the conversion involves a source system which is non-SAP (Quantum), the below areas need special handling:

1. The relevant records to be provided into a DCT and stored in the Syniti for Transformation

The scope of this document covers the approach for maintaining active assignments of inbound correspondences to a Treasury Business Partner, or a group of Business Partners having Counterparty or Depository Role for the object 1200 - Inbound Process Correspondence Class Assignment
into S/4HANA following "DD-FUN-050 Master Data Standard_1200 - Inbound Process Correspondence Class Assignment".

List of source systems and approximate number of records

Additional Information

Multi-language Requirement

Not applicable

Document Management

Not applicable

Legal Requirement

Not applicable

Special Requirements

As the conversion involves a source system which is non-SAP (Quantum), the below areas need special handling:

1. The relevant records to be provided into a DCT and stored in the Syniti for Transformation

Target Design

The technical design of the target for this conversion approach.

Data Cleansing

For the purpose of the Object 1200- Inbound Process Correspondence Class Assignment, the data cleansing activity is not applicable. It is expected that relevant records will be provided in DCT by business.

However, for the purpose of the checking the DCT, below preload validation reports are applicable:

Conversion Process

 The generic high-level process steps for the conversion are as below:

1. Extraction:
1. Extract from the source systems: Apply the selection parameters and data relevancy as mentioned in this specification, from the relevant tables
2. DCT: The DCT to be prepared if the data to be transformed and is part of the load file is not available in the Source system
2. Transform 
1. Transform fields by applying the fields and value mapping in the Syniti 
2. Generate and validate Pre-load files
3. Load
1. Load the validated Pre-load file using SAP's LTMC / migration cockpit or the custom upload program as applicable. 

However, with respect to object 1200- Inbound Process Correspondence Class Assignment - the conversion process will depend upon the DCT (Data Collection Template) which will be provided by the business. This DCT will be used for transformation and generation of the pre-load file. The load will be done via a custom program <TBC> as there is no LTMC available for this object.

Data Privacy and Sensitivity

None

Extraction

For object 1200- Inbound Process Correspondence Class Assignment, the extraction is not applicable as this will be a DCT provided by business.

Selection Screen

Not applicable

Data Collection Template (DCT)

Target Ready Data Collection Template will be created for object 1200- Inbound Process Correspondence Class Assignment data with exception of some fields which require transformation as mentioned in the transformation rule.

 1200- Inbound Process Correspondence Class Assignment - DCT Rules

Extraction Dependencies

For object 1200- Inbound Process Correspondence Class Assignment no extraction dependencies are applicable as this is DCT and the object is Master Data by nature.

Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti
to make the data Target ready:

1. Perform value mapping and data transformation rules.
1. Legacy values are mapped to the to-be values (this could include a default value)
2. Values are transformed according to the rules defined in Syniti
2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Transformation Rules

Transformation Mapping

Below mapping table to be maintained and referenced.

Transformation Dependencies

List the steps that need to occur before transformation can commence

Pre-Load Validation

Project Team

The Pre Load validations are performed by the Project Team.

Completeness

Accuracy

Business

The following pre-load validations will be performed by business.

Completeness

Accuracy

Load

The load process includes:

1. Execute the automated data load into target system using load tool or produce the load file if the loading of records to be done via a custom program <TBC>, as LTMC for this object is not available as of now. 
2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation with side by side check of each fields in scope of the objects with fields to be displayed as XXXX_ECC, XXXX_S4HANA, XXXX_MATCH ( As TRUE or FALSE) with an additional column denoting fields not matching and status of loading in S/4HANA as LOADED_IN_S4HANA ( As TRUE or FALSE) 

Load Run Sheet

Load Phase and Dependencies

The load phase for the object 1200- Inbound Process Correspondence Class Assignment is Pre-Cutover Phase 5

Configuration

Below configurations should exist.

Conversion Objects

Error Handling

The table below depicts some possible system errors for this data object during data load.  All data load error is to be logged as defect and managed within the Defect Management

Post-Load Validation

Project Team

The following post load validations will be done by Project Team

Completeness

Accuracy

Business

The following post load validations will be done by business.

Completeness

Accuracy

Key Assumptions

• Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
• Object 1200 - Inbound Process Correspondence Class Assignment is in scope based on data design and any exception requested by business.
• The load will be done via a custom program <TBC> for this object is not available as of now. 
• Business will provide the DCT at a granular level.

See also

Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.

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