Purpose

The purpose of this document is to define the conversion approach to create Object 1205 - Treasury Business Partner - IHB Authorised Drawer - IHB200 in S/4 HANA.

The Business Partner role IHB200 is a specific SAP role for an "Inhouse Bank Authorised Drawer" used in in-house banking scenarios to manage a business partner entity as Internal bank account which processes intercompany payment, cash pooling, and related transactions. It also helps in the Payments on Behalf Of (POBO) scenarios, if applicable.

The below table explains the Role Matrix, applicable S4HANA tables and related Conversion Objects.

Note: Role IHB200 (IHB Authorised Drawer) is paired with Role IHB100. This is being covered in the CNV-1204

 The key fields for the above mentioned S4HANA tables pertaining to CNV-1205 IHB Authorised Drawer - IHB200 are explained below:

• Table BUT100 - Role assignment:
• PARTNER - Business Partner Number - unique identifier of the Business partner which can be internally assigned by SAP or externally assigned by user. For Intercompany Business Partner, it will be externally assigned. Others will be internally assigned following the number ranges by the groups as specified in the CNV-3007
• RLTYP - Business Partner Role - This field is to select the Partner Role. For IHB Authorised Drawer, the role to be used is IHB200
• VALID_FROM - Validity Start of a BP Role 
• VALID_TO - Validity End of a BP Role

The treasury function in legacy is carried out in the Quantum system and therefore for the data related to IHB Authorised Drawer will be provided by business in a Data Collection Template (DCT). which will be transformed in Syniti to generate a preload file as the per the to-be S4HANA design. The load will be part of the Business Partner Load (Object 3007) for the General Data and IHB Authorised Drawer (Role IHB200) data using the LTMC <TBC as the available LTMC for Business Partner- Treasury is only Direct Transfer>. The function module is CNV_OT_APPL_FI_TRM_BP_ROLE and the BAPI/API is FTB_BUPA_DARK_MAINTAIN_INTERN

Conversion Scope

The scope of this document covers the approach for converting active IHB Authorised Drawer-IHB200 from Legacy Source Systems into S/4HANA following the MDS for Object-1205 - DD-FUN-050 Master Data Standard-3XXX-Consolidated Business Partner.

The relevancy criteria are not applicable for this object as the relevant data will be provided by business in a DCT (Data Collection Template), however as the general data of IHB Authorised Drawer will be part of the object 3007, it needs to be ensured from deduplication perspective.

 List of source systems and approximate number of records

Additional Information

Multi-language Requirement

Not applicable

Document Management

Not applicable

Legal Requirement

Not applicable

Special Requirements

As the conversion involves a source system which is non-SAP, the below area needs special handling:

1. Extraction of IHB Authorised Drawer data from source system i.e. Quantum is to be done manually or to be constructed manually by the business in DCT
2. Cleansing by business team in the source system (Quantum) to ensure that only active and in use records for IHB Authorised Drawer are provided in DCT
3. Separate DCTs to be provided i.e. for General Role and IHB Authorised Drawer Role  
4. The extracted/constructed records to be converted into a DCT and stored in the Syniti for Transformation
5. Amount and date format from source system to align with S4HANA 
6. As the target structure in S4HANA involves dependency on the Object 3007 (Business Partner- General Data), and all other Roles (see dependencies section) should have been loaded before IHB200 - IHB Authorised Drawer Role

Target Design

The technical design of the target for this conversion approach for Object 1205- IHB Authorised Drawer - IHB200 is as below, following the MDS Object-1205 - DD-FUN-050 Master Data Standard-3XXX-Consolidated Business Partner

The technical design of the target for this conversion approach.

Data Cleansing

For the Object 1205- IHB Authorised Drawer, no specific data cleansing is applicable due to below reasons/assumptions:

1. The Source System is Quantum and therefore it will be a manual extract of relevant data in a DCT form
2. The General Data View of IHB Authorised Drawer will be handled together with the Object 3007 (Business Partner- General) and Object - 3040 (Counterparty) and therefore same de-duplication/cleansing rules will be followed

Data- Pre Load Validation Report

However, for the purpose of the Object 1205- IHB Authorised Drawer, below validations reports should be available in Syniti so that the data as provided in DCT is validated before generating the pre-load file. 

The above report (ID-01) is similar to CNV-3040, CNV-1202 and CNV 1203

Conversion Process

The generic high-level process steps for the conversion are as below:

1. Extraction:
1. Extract from the source systems: Apply the selection parameters and data relevancy as mentioned in this specification, from the relevant tables
2. DCT: The DCT to be prepared if the data to be transformed and is part of the load file is not available in the Source system
2. Transform 
1. Transform fields by applying the fields and value mapping in the Syniti 
2. Generate and validate Pre-load files
3. Load
1. Load the validated Pre-load file using SAP's LTMC or the custom upload program as applicable. 

However, with respect to Object 1205- IHB Authorised Drawer IHB200 Master Data - the conversion process will depend upon the DCT (Data Collection Template) which will be provided by the business based on the source data from Quantum system. This DCT will be used for transformation and generation of the pre-load file. 

Data Privacy and Sensitivity

Not applicable

Extraction

Extract data from a source into Syniti. There are 2 possibilities:

1. Extract data from a source into Syniti. There are 2 possibilities:

1. The data exists. Syniti connects to the source and loads the data into Syniti. There are 3 methods:
1. Perform full data extraction from relevant tables in the source system(s).
2. Perform extraction through the application layer.
3. Only if Syniti; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
2. The data does not exist (or cannot be converted from its current state).  The data is manually collected by the business directly in Syniti. This is to be conducted using DCT (Data Collection Template) in Syniti.

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

In case of the Object 1205- IHB Authorised Drawer IHB200 Master Data, the data is to be provided in a DCT by the business, therefore extraction related activity is not carried out via Syniti

Selection Screen

Not applicable as the extraction is manual activity to be performed by business in Quantum system

Data Collection Template (DCT)

Target Ready Data Collection Template will be created for Object 1205- IHB Authorised Drawer IHB200 Master Data with exception of some fields which require transformation as mentioned in the transformation rule.

This DCT is to be prepared in addition to the DCT containing the General Data such as Name, Address, Contact Details, Payment Information, Identification Numbers etc., which will be provided against the object 3007 - Business Partners - General (Role 000000)

 
 Object 1205- IHB Authorised Drawer IHB200 Master Data DCT Rules

Note: Field DFVAL of BUT100 is not relevant as per MDS and therefore from Syniti perspective, this value to be kept as "Null"

Extraction Dependencies

For Object 1205- IHB Authorised Drawer IHB200 no extraction dependencies are applicable for as the extraction is via DCT and this is Master Data object by nature.

Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti to make the data Target ready:

1. Perform value mapping and data transformation rules.
1. Legacy values are mapped to the to-be values (this could include a default value)
2. Values are transformed according to the rules defined in Syniti
2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Transformation Rules

Transformation Mapping

No mapping table is needed for this object.

Transformation Dependencies

List the steps that need to occur before transformation can commence

Pre-Load Validation

Project Team

The Pre Load validations are performed by Project Team

Completeness

Accuracy

Business

The following pre-load validations will be performed by business

Completeness

Accuracy

Load

The load process includes:

1. Execute the automated data load into target system using load tool or produce the load file if the loading of records to be done via LTMC - It is assumed that even though the LTMC - S4_FI_TRM_BP_ROLES is relevant for Direct Transfer only, it can be used for staging. If the same is not feasible <TBC by Syniti team> then function module CNV_OT_APPL_FI_TRM_BP_ROLE using a wrapper custom load program can be used as alternative
2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation with side by side check of each fields  in scope of the objects with fields to be displayed as XXXX_ECC, XXXX_S4HANA, XXXX_MATCH ( As TRUE or FALSE) with an additional column denoting fields not matching and status of loading in S/4HANA as LOADED_IN_S4HANA ( As TRUE or FALSE) 

Load Run Sheet

Load Phase and Dependencies

 The load phase for the object 1205-IHB Authorised Drawer IHB200 is Pre-Cutover Phase 3.

Configuration

 No specific configurations except the role as mentioned in this CS is needed.

Conversion Objects

Error Handling

The table below depicts some possible system errors for this data object during data load.  All data load error is to be logged as defect and managed within the Defect Management. 

Post-Load Validation

Project Team

 The following post load validations will be done by Project Team

Completeness

Accuracy

Business

 The following post load validations will be done by business

Completeness

Accuracy

Key Assumptions

• Master Data Standard is up to date as on the date of documenting this conversion approach and data load.
• Object 1205- IHB Authorised Drawer- IHB200 is in scope based on data design and any exception requested by business.
• Object -3007 - BP General- Data for all applicable fields of General Role have been collected in DCT and has been loaded correctly following the specs of the CNV-3007
• Master Data Standard is up to date as on the date of documenting this conversion approach and data load.

See also

Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.

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