Status
Owner	JOSHI-ext, Aditya
Stakeholders	ERGUIZA-ext, Pinky Love PUN-ext, Eddy TEE-ext, Paul  MOUSSA-ext, Eva BAGGA-ext, Abhishek VILARES, ines LEIGHTON-ext, Dean STEFANESCU-ext, Aurelia HEARD-ext, Kevin YUE-ext, Betty

Purpose

The purpose of this document is to define the conversion approach to create Work Order in S/4 HANA.

A Work Order in SAP PM is a technical and financial document used to plan, execute, and settle maintenance tasks on technical objects. It acts as a detailed instruction, outlining tasks, required resources, parts, and schedules, while tracking costs, technical history, and compliance. 

Legacy Plant Maintenance Work order is using a diverse range of formats across the different systems. As per SyWay design, EAM Maintenance Work order will be standardized.

Conversion Scope

The scope of this document covers the approach for converting active Work Order from Legacy Source Systems into S/4HANA.

A work order in SAP is a formal document that authorises and tracks maintenance, repair, or production tasks within an organisation, containing essential details for effective task management. It is used to manage and document various tasks, including maintenance, repairs, and production activities. Key components of a work order include:

• Work Description: Specific details of the task to be carried out
• Equipment Details: Information about the asset or machinery requiring attention
• Resources: Assignment of personnel, tools, and materials needed for task completion
• Dates: Scheduled start and finish dates to manage timelines
• Costing: Estimates for labour, materials, and other expenditures linked to budget accounts
• Priority & Status: Indicates urgency and tracks progress (e.g., created, released, completed, closed)
• Operations: Step-by-step instructions or tasks within the work order.

The data from legacy system includes:

1. All open Work Orders (AUFK-AUFNR) with System Status (JEST-STAT) = Created (CRTD) or Released (REL).
2. Work Orders with System Status (JEST-STAT) = Technically Completed (TECO) and an open Purchase Order assigned that is not flagged as Final Invoice or Final Delivery
3. Work Orders with Maintenance Plant (IFLOT-WERKS) in scope.
4. Work Orders assigned to active legacy Functional Locations (IFLOT-TPLNR) and Equipment (EQUI-EQUNR)
5. A. Work Orders with no open PO, with Basic Start later than 12 months prior of the Cutover date
   B. Work Orders with no open PO, with Basic End Date later than 2 Weeks prior of the Cutover date
   C. Work Orders with open PO, regardless of Basic Start/ Finish Date
    

The data from legacy system excludes:

1. Work Orders with System Status (JEST-STAT) = Technically Completed (TECO) that do not meet Inclusion Criteria #2
2. Work Orders with System Status (JEST-STAT) = Deletion Flag (DLFL) status
3. Work Orders with System Status (JEST-STAT) = Closed (CLSD) status
4. Work Orders with System Status (JEST-STAT) = Not Completed/ Do Not Execute (NCMP) status
5. Standing Work Orders
6. Sub-orders
7. Work Orders with blank Basic End Date
8. Work Orders with Order type maintained in Work Order Type Exclusion List
9. Work Orders with System Status (JEST-STAT) <> Technically Completed (TECO) System Status and with a User Status maintained in the User Status Exclusion List

List of Tables to extract for this object is maintained here: Extract Table Register.

List of source systems and approximate number of records

Source	Scope	Source Approx No. of Records	Target System	Target Approx No. of Records
PF2, WP2	Relevant Work Orders will be extracted from PF2 and WP2	140,000	S/4HANA	140,000
DCT	Work Orders for plants which do not have data existing from PF2 and WP2	TBD	S/4HANA	TBD

Additional Information

Multi-language Requirement

Work Order does not have multi language support. Work Order text will be migrated using EN logon.

Document Management

Refer to the KDD085 - Document Management in the SyWay Solution

Note: Documents attached to Equipment will be migrated as part of 9104-EAM Attachments.

Legal Requirement

Not Applicable

Special Requirements

Not Applicable

Target Design

The technical design of the target for this conversion approach.

1. Order Header

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AUFK	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
AUFK	AUART	AUART	Order Type	CHAR	4	Mandatory	Mandatory	Mandatory
AUFK	KTEXT	KTEXT	Description	CHAR	40	Mandatory	Mandatory	Mandatory
AFIH	PRIOK	PRIOK	Priority	CHAR	80	Mandatory	Mandatory	Mandatory
AFKO	GSTRP	GSTRP	Basic Start Date	DATS	8	System	System	System
AFKO	GLTRP	GLTRP	Basic Finish Date	DATS	8	System	System	System
IFLOT	TPLNR	TPLNR	Technical Object (Functional Location)	CHAR	30	Mandatory	Mandatory	Mandatory
AFIH	EQUNR	EQUNR	Technical Object (Equipment)	CHAR	18	Conditional	Conditional	Conditional
AFIH	BAUTL	BAUTL	Assembly	CHAR	40	Conditional	Conditional	Conditional
AFIH	ANLZU	ANLZU	System Condition	CHAR	1	Conditional	Conditional	Conditional
AFIH	QMNUM	QMNUM	Assigned Notification	CHAR	12	System	System	System
AFIH	ILART	ILART	Maintenance Activity Type	CHAR	3	Mandatory	Mandatory	Mandatory
AFIH	REVNR	REVNR	Maintenance Event/ Revision	CHAR	8	Conditional	Conditional	Conditional
CRHD	ARBPL	ARBPL	Work Center	CHAR	8	Mandatory	Mandatory	Mandatory
CRHD	WERKS	WERKS	Work Center Plant	CHAR	4	Mandatory	Mandatory	Mandatory
AFIH	IWERK	IWERK	Planning Plant	CHAR	80	System	System	System
AFIH	INGPR	INGPR	Planner Group	CHAR	80	System	System	System
AUFK	WERKS	WERKS	Maintenance Plant	CHAR	4	System	System	System
ILOA	BEBER	BEBER	Plant Section	CHAR	3	System	System	System
ILOA	BUKRS	BUKRS	Company Code	CHAR	4	System	System	System
ILOA	PROID	PROID	WBS Element (Acc Assignment)	CHAR	8	Conditional	Conditional	Conditional
ILOA	KOSTL	KOSTL	Cost Center	CHAR	10	Mandatory	Mandatory	Conditional
AUFK	KOSTV	KOSTV	Responsible Cost Center	CHAR	10	System	System	System
AUFK	PSPEL	PSPEL	Planning WBS Element	CHAR	8	System	System	System
AUFK	SCOPE	SCOPE	Object Class	CHAR	2	System	System	System
AUFK	PRCTR	PRCTR	Profit Center	CHAR	10	System	System	System

 
2. Order Phase Control

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AUFK	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
S_PHASE_ CONTROL	EAMBLOCKER CODE	EAMBLOCKER CODE	Phase Control Code	CHAR	4	Mandatory	Mandatory	Mandatory
S_PHASE_ CONTROL	CODEACTIVE	CODEACTIVE	Set Automatically Indicator	CHAR	1	System	System	System

3. Order Partner

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AUFK	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
IHPA	PARVW	PARVW	Partner Function	CHAR	2	Conditional	Conditional	Conditional
IHPA	PARNR	PARNR	Partner	CHAR	12	Conditional	Conditional	Conditional

4. Operation Data

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AFVC	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
AFVC	VORNR	VORNR	Operation Number	CHAR	4	System	System	System
AFVC	VORNR	VORNR	Sub-operation Number	CHAR	4	Conditional	Conditional	Conditional
AFVC	LTXA1	LTXA1	Operation Description	CHAR	40	Mandatory	Mandatory	Mandatory
CRHD	ARBPL	ARBPL	Work Center	CHAR	8	Mandatory	Mandatory	Mandatory
CRHD	WERKS	WERKS	Work Center Plant	CHAR	4	Mandatory	Mandatory	Mandatory
AFVC	PERNR	PERNR	Person Responsible	CHAR	8	Conditional	Conditional	Conditional
AFVC	STEUS	STEUS	Control Key	CHAR	4	Mandatory	Mandatory	Mandatory
AFVC	WAERS	WAERS	Currency	CHAR	5	System	System	System
AFVC	SAKTO	SAKTO	Cost Element	CHAR	10	Conditional	Conditional	Conditional
AFVC	EKORG	EKORG	Purchasing Organisation	CHAR	4	Conditional	Conditional	Conditional
AFVC	EKGRP	EKGRP	Purchasing Group	CHAR	3	Conditional	Conditional	Conditional
AFVC	MATKL	MATKL	Material Group	CHAR	9	Conditional	Conditional	Conditional
AFVC	ANLZU	ANLZU	System Condition	CHAR	1	Conditional	Conditional	Conditional
AFVC	LARNT	LARNT	Activity Type	CHAR	6	System	System	System
AFVV	ARBEI	ARBEI	Work	NUMC	7	Mandatory	Mandatory	Mandatory
AFVV	ARBEH	ARBEH	Work Unit	CHAR	3	System	System	System
AFVC	INDET	INDET	Calculation Key	CHAR	1	Mandatory	Mandatory	Mandatory
AFVV	DAUNO	DAUNO	Duration	NUMC	5	System	System	System
AFVV	DAUNE	DAUNE	Duration Unit	CHAR	3	System	System	System
AFVC	EQUNR	EQUNR	Technical Object (Equipment)	CHAR	18	System	System	System
AFVC	TPLNR	TPLNR	Technical Object (Functional Location)	CHAR	30	System	System	System
AFVC	PRZNT	PRZNT	Work Percentage - %	NUMC	3	System	System	System
AFVC	ISTRU	ISTRU	Assembly	CHAR	18	Conditional	Conditional	Conditional
AFVC	ANZZL	ANZZL	Required Capacities	NUMC	3	Mandatory	Mandatory	Mandatory
AFVC	MAINTOPEXECUTION PHASECODE	MAINTOPEXECUTION PHASECODE	Execution Stage	NUMC	10	System	System	System
AFVV	EINSA	EINSA	Start Constraint	CHAR	1	Conditional	Conditional	Conditional
AFVV	NTANF	NTANF	Start Constraint Date	DATS	8	Conditional	Conditional	Conditional
AFVV	NTANZ	NTANZ	Start Constraint Time	TIMS	6	Conditional	Conditional	Conditional
AFVV	EINSE	EINSE	Finish Constraint	CHAR	1	Conditional	Conditional	Conditional
AFVV	NTEND	NTEND	Finish Constraint Date	DATS	8	Conditional	Conditional	Conditional
AFVV	NTENZ	NTENZ	Finish Constraint Time	TIMS	6	Conditional	Conditional	Conditional
AFVV	MGVRG	MGVRG	Operation Quantity	NUMC	13	Conditional	Conditional	Conditional
AFVV	MEINH	MEINH	Unit	CHAR	80	Conditional	Conditional	Conditional
AFVC	PREIS	PREIS	Price	CHAR	11	Conditional	Conditional	Conditional
AFVC	PEINH	PEINH	Price Unit	NUMC	5	Conditional	Conditional	Conditional
AFVC	LIFNR	LIFNR	Vendor	CHAR	10	Conditional	Conditional	Conditional
AFVC	WEMPF	WEMPF	Recipient	CHAR	12	Conditional	Conditional	Conditional
AFVC	BEDNR	BEDNR	Tracking Number	CHAR	10	Conditional	Conditional	Conditional
AFVC	SORTL	SORTL	Sort Term	CHAR	10	Conditional	Conditional	Conditional
AFVC	INFNR	INFNR	Purchasing Info Record	CHAR	10	System	System	System
AFVC	AFNAM	AFNAM	Name of Requisitioner	CHAR	12	Conditional	Conditional	Conditional

5. Operation Phase Control

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AFVC	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
AFVC	VORNR	VORNR	Operation Number	CHAR	4	System	System	System
AFVC	VORNR	VORNR	Suboperation	CHAR	4	Conditional	Conditional	Conditional
S_OP_PHASE_ CONTROL	EAMBLOCKER CODE	EAMBLOCKER CODE	Phase Control Code	CHAR	4	System	System	System
S_OP_PHASE_ CONTROL	CODEACTIVE	CODEACTIVE	Set Automatically Indicator	CHAR	1	System	System	System

 6. Operation Materials

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AFVC	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
AFVC	VORNR	VORNR	Operation Number	CHAR	4	System	System	System
AFVC	VORNR	VORNR	Suboperation	CHAR	4	Conditional	Conditional	Conditional
RESB	POSNR	POSNR	Item Number of Reservation	NUMC	4	System	System	System
RESB	MATNR	MATNR	Material	CHAR	18	Conditional	Conditional	Conditional
RESB	POTX1	POTX1	Description	CHAR	40	System	System	System
RESB	POSTP	POSTP	Item Category	CHAR	1	System	System	System
RESB	BDMNG	BDMNG	Quantity	NUMC	13	Conditional	Conditional	Conditional
RESB	MEINS	MEINS	Unit	CHAR	3	System	System	System
RESB	NO_DISP	NO_DISP	Reservation/Purc. Req	CHAR	1	System	System	System
RESB	WERKS	WERKS	Plant	CHAR	4	System	System	System
RESB	BDTER	BDTER	Requirements Date	DATS	8	Conditional	Conditional	Conditional
RESB	LGORT	LGORT	Storage Location	CHAR	4	Conditional	Conditional	Conditional
RESB	CHARG	CHARG	Batch	CHAR	10	Conditional	Conditional	Conditional
RESB	GPREIS	GPREIS	Price	NUMC	15	Conditional	Conditional	Conditional
RESB	PEINH	PEINH	Price Unit	NUMC	5	Conditional	Conditional	Conditional
RESB	WAERS	WAERS	Currency	CHAR	15	System	System	System
RSADD	EKORG	EKORG	Purchasing Organization	CHAR	4	Conditional	Conditional	Conditional
RESB	EKGRP	EKGRP	Purchasing Group	CHAR	3	Conditional	Conditional	Conditional
RESB	LIFNR	LIFNR	Supplier	CHAR	10	Conditional	Conditional	Conditional
RESB	INFNR	INFNR	Purchasing Info Record	CHAR	10	System	System	System
RESB	MATKL	MATKL	Material Group	CHAR	9	System	System	System
RESB	SAKNR	SAKNR	G/L Account	CHAR	10	Conditional	Conditional	Conditional
RESB	WEMPF	WEMPF	Goods Recipient	CHAR	12	Conditional	Conditional	Conditional
RESB	ABLAD	ABLAD	Unloading Point	CHAR	25	Conditional	Conditional	Conditional
RESB	STARTDATE	STARTDATE	Service Performance Start Date	DATS	8	Conditional	Conditional	Conditional
RESB	PERFORMANCE PERIODSTARTTIME	PERFORMANCE PERIODSTARTTIME	Service Performance Start Time (UTC)	TIMS	6	Conditional	Conditional	Conditional
RESB	ENDDATE	ENDDATE	Service Performance End Date	DATS	8	Conditional	Conditional	Conditional
RESB	PERFORMANCE PERIODENDTIME	PERFORMANCE PERIODENDTIME	Service Performance End Time (UTC)	TIMS	6	Conditional	Conditional	Conditional
RESB	SERVICE DURATION	SERVICE DURATION	Duration of Lean Service	NUMC	5	Conditional	Conditional	Conditional
RESB	SERVICE DURATIONUNIT	SERVICE DURATIONUNIT	Duration Unit for a Lean Service	CHAR	3	Conditional	Conditional	Conditional
ESUH	COMMITMENT	COMMITMENT	Expected Value	NUMC	13	Conditional	Conditional	Conditional
ESUH	SUMLIMIT	SUMLIMIT	Overall Limit	NUMC	13	Conditional	Conditional	Conditional

7. Operation Relationships

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AFVC	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
AFVC	VORNR	VORNR	Operation	CHAR	4	Conditional	Conditional	Conditional
AFVC	AUFNR	AUFNR	Assigned Order	CHAR	12	Conditional	Conditional	Conditional
AFVC	VORNR	VORNR	Assigned Operation	CHAR	4	Conditional	Conditional	Conditional
AFAB	VORNC	VORNC	Successor Indicator	CHAR	1	Conditional	Conditional	Conditional
AFAB	AOBAR	AOBAR	Type of Relationship	CHAR	2	Conditional	Conditional	Conditional
AFAB	DAUER	DAUER	Time Interval	NUMC	5	Conditional	Conditional	Conditional
AFAB	ZEINH	ZEINH	Unit	CHAR	3	Conditional	Conditional	Conditional
AFAB	PRZNT	PRZNT	Time Interval %	NUMC	3	Conditional	Conditional	Conditional
AFAB	PROVG	PROVG	Time Interval Key	CHAR	1	Conditional	Conditional	Conditional
AFAB	KALID	KALID	Factory Calendar	CHAR	2	Conditional	Conditional	Conditional
CRHD	ARBPL	ARBPL	Work Center	CHAR	8	Conditional	Conditional	Conditional
CRHD	WERKS	WERKS	Plant	CHAR	4	Conditional	Conditional	Conditional

8. Order Object List

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AUFK	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
OBJK	OBZAE	OBZAE	Counter	NUMC	10	System	System	System
OBJK	SORTF	SORTF	Sort	CHAR	20	Conditional	Conditional	Conditional
IFLOT	TPLNR	TPLNR	Functional Location	CHAR	30	Mandatory	Mandatory	Mandatory
OBJK	EQUNR	EQUNR	Equipment	CHAR	18	Conditional	Conditional	Conditional
OBJK	MATNR	MATNR	Material	CHAR	18	Conditional	Conditional	Conditional
OBJK	QMNUM	QMNUM	Notification	CHAR	12	Mandatory	Mandatory	Mandatory
OBJK	BAUTL	BAUTL	Assembly	CHAR	18	Conditional	Conditional	Conditional

 9. Order Confirmation

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
AUFK	AUFNR	AUFNR	Order Number	CHAR	12	Mandatory	Mandatory	Mandatory
AFVC	VORNR	VORNR	Operation	CHAR	4	System	System	System
AFRU	ISMNW	ISMNW	Actual Work	NUMC	7	Mandatory	Mandatory	Mandatory
AFRU	AUERU	AUERU	Final Confirmation	CHAR	1	Conditional	Conditional	Conditional
AFRU	OFMNW	OFMNW	Remaining work	NUMC	7	Mandatory	Mandatory	Mandatory
AFRU	ISDD	ISDD	Work Start Date	DATS	8	Mandatory	Mandatory	Mandatory
AFRU	ISDZ	ISDZ	Work Start Time	TIMS	6	Mandatory	Mandatory	Mandatory
AFRU	IEDD	IEDD	Work Finish Date	DATS	8	Conditional	Conditional	Conditional
AFRU	IEDZ	IEDZ	Work Finish Time	TIMS	6	Conditional	Conditional	Conditional

10. Order Long Text Header

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
STXH	TDOBJECT	TDOBJECT	Texts: application object	CHAR	10	Mandatory	Mandatory	Mandatory
STXH	TDNAME	TDOBNAME	Name	CHAR	70	Mandatory	Mandatory	Mandatory
STXH	TDID	TDID	Text ID	CHAR	4	Mandatory	Mandatory	Mandatory
STXH	TDSPRAS	SPRAS	Language Key	LANG	1	Mandatory	Mandatory	Mandatory

 11. Order Long Text Line

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
STXH	TDOBJECT	TDOBJECT	Texts: application object	CHAR	10	Mandatory	Mandatory	Mandatory
STXL	TDNAME	TDOBNAME	Name	CHAR	70	Mandatory	Mandatory	Mandatory
STXL	TDID	TDID	Text ID	CHAR	4	Mandatory	Mandatory	Mandatory
STXL	TDSPRAS	SPRAS	Language Key	LANG	1	Mandatory	Mandatory	Mandatory
STXL	TDFORMAT	TDFORMAT	Tag column	CHAR	1	Mandatory	Mandatory	Mandatory
STXL	ROWCOUNT	ROWCOUNT	Row number	NUMC	10	Mandatory	Mandatory	Mandatory
STXL	TXLINE	TDLINE	Text Line	CHAR	72	Mandatory	Mandatory	Mandatory

12. Operation Long Text Header

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
STXH	TDOBJECT	TDOBJECT	Texts: application object	CHAR	10	Mandatory	Mandatory	Mandatory
STXH	TDNAME	TDOBNAME	Name	CHAR	70	Mandatory	Mandatory	Mandatory
STXH	TDID	TDID	Text ID	CHAR	4	Mandatory	Mandatory	Mandatory
STXH	TDSPRAS	SPRAS	Language Key	LANG	1	Mandatory	Mandatory	Mandatory

13. Operation Long Text Line

Table	Field	Data Element	Field Description	Data Type	Length	Requirement YA01 (Reactive Maintenance)	Requirement YA02 (Proactive Maintenance)	Requirement YA03 (Project Order)
STXH	TDOBJECT	TDOBJECT	Texts: application object	CHAR	10	Mandatory	Mandatory	Mandatory
STXL	TDNAME	TDOBNAME	Name	CHAR	70	Mandatory	Mandatory	Mandatory
STXL	TDID	TDID	Text ID	CHAR	4	Mandatory	Mandatory	Mandatory
STXL	TDSPRAS	SPRAS	Language Key	LANG	1	Mandatory	Mandatory	Mandatory
STXL	TDFORMAT	TDFORMAT	Tag column	CHAR	1	Mandatory	Mandatory	Mandatory
STXL	ROWCOUNT	ROWCOUNT	Row number	NUMC	10	Mandatory	Mandatory	Mandatory
STXL	TXLINE	TDLINE	Text Line	CHAR	72	Mandatory	Mandatory	Mandatory

Data Cleansing

All data cleansing should take place in the data source system as defined in this document, unless system limitations prevent it.

If data cleansing is managed outside of the source system (e.g. Syniti Migrate, 3rd Party Vendor, DCT), the necessary documentation must be produced and appended to this deliverable for sign-off.

ID	Criticality	Error Message/Report Description	Rule	Output	Source System
9005-001	C1	Orders with Invalid Reference Object or Object List	For an open and relevant Work Order the Functional Location or Equipment (including those in the object list) must be relevant.	Order No, Order Type, Plant, Description, Functional Location, Equipment	PF2, WP2
9005-002	C1	Order Operations with Invalid Reference Object	For Operations of relevant Work Order the Functional Location or Equipment must be relevant.	Order No, Order Type, Operation No, Plant, Description, Functional Location, Equipment	PF2, WP2
9005-003	C1	Work Orders with blank Basic End Date	All Work Orders in Legacy must have Basic End Date populated	Order No, Order Type, Plant, Description, Basic Start Date, Basic End Date	PF2, WP2
9005-004	C2	Orders with Deleted Plans	For an open and relevant Work Order, the assigned Maintenance Plan should not be flagged for deletion.	Order No, Order Type, Plant, Description, Maintenance Plan No	PF2, WP2
9005-005	C2	Order Operation with Invalid Component	For operation of an open and relevant Work Order, component (which is not free text material) must only be assigned with valid indirect materials.	Order No, Order Type, Operation No, Plant, Material No, Material Description	PF2, WP2
9005-006	C2	Work Orders maintained as Sub Orders	No Sub Orders should exist in Legacy	Order No, Order Type, Plant, Description	PF2, WP2
9005-007	C2	Project Work Orders with Invalid WBS assigned	In-scope Project Work Orders must have valid WBS assignments	Order No, Order Type, Plant, Description, WBS	PF2, WP2
9005-008	C3	Info Report: Order not in scope for migration (not relevant)	All Work Orders the are not relevant as per the exclusion scope	Order No, Order Type, Plant, Description	PF2, WP2
9005-009	C3	Open Purchase Order	For an open and relevant Work Order, flag error if there is still open Purchase Order.	Order No, Order Type, Plant, Purchase Requisition, Purchase Order, Material No, Material Description	PF2, WP2
9005-010	C3	Outstanding Reservation	For an open and relevant Work Order, flag error if there is still open Reservation	Order No, Order Type, Plant, Reservation No	PF2, WP2

Note: List of Cleansing is maintained here: Conversion Specs Register (DCT & Cleansing Report)

 

Conversion Process

The high-level process is represented by the diagram below:

 1. Source = PF2/WP2:

2. Source = DCT

 Collection will be done manually in the Data Collection Template for sites not on SAP-PF2 or WP2 systems

Data Privacy and Sensitivity

Not Applicable

Extraction

Extract data from a source into Syniti Migrate. There are 2 possibilities:

1. The data exists. Syniti Migrate connects to the source and loads the data into Syniti Migrate. There are 3 methods:
   1. Perform full data extraction from relevant tables in the source system(s).
   2. Perform extraction through the application layer.
   3. Only if Syniti Migrate; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
2. The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in Syniti Migrate. This is to be conducted using DCT (Data Collection Template) in Syniti Migrate

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet

Req #	Requirement Description	Team Responsible
1	Extract data from source system based on relevancy rule	SyWay Data Team
2	Apply relevancy on extracted data	SyWay Data Team
3	Google Sheet report pre-populated with PF2 and WP2 information to be generated based on relevancy criteria.	SyWay Data Team

Selection Screen

If applicable, this section will give the details on any selection screen parameters, including the parameter type, that are required to be entered to ensure consistent data extracts.

Selection Ref Screen	Parameter Name	Selection Type	Requirement	Value to be entered/set
Not Applicable

Data Collection Template (DCT)

Target Ready Data Collection Template will be created for Work Order data with exception of some fields which require transformation as mentioned in the transformation rule.

Work Order DCT Rules

1. AUFK - Work Order main table

Field Name	Field Description	Rule
AUFNR	Order Number
AUART	Order Type
KTEXT	Description
LONG_TEXT	Long Text
PPRIO	Priority
SDATE	Required Start Date
BASICSTART	Required Start Time
FINISH_DATE	Required End Date
BASIC_FIN	Required End Time
LACD_DATE	Final Due Date
FUNCT_LOC	Technical Object (Functional Location)
EQUIPMENT	Technical Object (Equipment)
ASSEMBLY	Assembly
SYSTCOND	System Condition
NOTIF_NO	Assigned Notification
PMACTTYPE	Maintenance Activity Type
MN_WK_CTR	Work Center
PLANT	Work Center Plant
PLANPLANT	Planning Plant
PLANGROUP	Plangroup
LOC_WK_CTR	Production Work Center
MAINTPLANT	Maintenance Plant
LOCATION	Location
MAINTROOM	Room
PLSECTN	Plant Section
LOC_COMP_CODE	Company Code
LOC_WBS_ELEM	WBS Element (Acc Assignment)
COSTCENTER	Cost Center
RESPCCTR	Responsible Cost Center
WBS_ELEM	Planning WBS Element
OBJECTCLASS	Object Class
PROFIT_CTR	Profit Center

       2. AFKO- Work Order header table

Field Name	Field Description	Rule
AUFNR	Order Number
GLTRP	Basic finish date
GSTRP	Basic Start Date
FTRMS	Scheduled release date
GLTRS	Scheduled finish
GSTRS	Scheduled start
GSTRI	Actual start date
GETRI	Confirmed Order Finish Date
GLTRI	Actual finish date
FTRMI	Actual release date
FTRMP	Planned release date
RSNUM	Number of Reservation/Dependent Requirement
GASMG	Total scrap quantity in the order
GAMNG	Total order quantity
GMEIN	Base Unit of Measure
PLNBEZ	Material Number
PLNTY	Task List Type
PLNNR	Key for Task List Group
PLNAW	Application of the task list
PLNAL	Group Counter
PVERW	Task list usage
PLAUF	Date for routing transfer
PLSVB	To lot size
PLNME	Task list unit of measure
PLSVN	From Lot Size
PDATV	Valid-From Date
PAENR	Change Number
PLGRP	Responsible planner group/department
LODIV	Lot size divisor
STLTY	BOM category
STLBEZ	Material Number
STLST	BOM status
STLNR	Bill of material
SDATV	Valid-From Date
SBMNG	Base quantity
SBMEH	Base Unit of Measure
SAENR	Change Number
STLAL	Alternative BOM
STLAN	BOM Usage
SLSVN	From Lot Size
SLSBS	To Lot Size
AUFLD	Date of BOM Explosion/Routing Transfer
DISPO	MRP controller for the order
AUFPL	Routing number of operations in the order
FEVOR	Production Supervisor
FHORI	Scheduling Margin Key for Floats
TERKZ	Scheduling type
REDKZ	Reduction indicator for scheduling
APRIO	Order priority
NTZUE	Superior network number
VORUE	Superior activity
PROFID	Network profile
VORGZ	Float before production (in days)
SICHZ	Float after production (in days)
FREIZ	Release period (in days)
UPTER	Indicator: Change to Scheduled Dates
BEDID	ID of the capacity requirements record
PRONR	Project definition
ZAEHL	Internal counter
MZAEHL	Internal counter
ZKRIZ	Counter for additional criteria
PRUEFLOS	Inspection Lot Number
KLVARP	Costing variant for planned costs
KLVARI	Costing variant for actual costs
RGEKZ	Indicator: Backflushing for order
PLART	Basis for scheduling
FLG_AOB	Indicator: relationships
FLG_ARBEI	Indicator: Default value work is relevant
GLTPP	Finish date (forecast)
GSTPP	Forecast start date
GLTPS	Scheduled forecast finish
GSTPS	Scheduled forecast start
FTRPS	Scheduled release date (forecast)
RDKZP	Reduction indicator for scheduling (forecast)
TRKZP	Scheduling type (forecast)
RUECK	Completion confirmation number for the operation
RMZHL	Internal counter
IGMNG	Yield confirmed from order confirmation
RATID	ID of the capacity requirements record
GROID	ID of the capacity requirements record
CUOBJ	Configuration (internal object number)
GLUZS	Scheduled finish time
GSUZS	Scheduled Start (Time)
REVLV	Revision Level
RSHTY	Object types of the CIM resource
RSHID	Object ID of the resource
RSNTY	Object types of the CIM resource
RSNID	Object ID of the resource
NAUTERM	Indicator: Do not schedule automatically
NAUCOST	Indicator: Do not cost automatically
STUFE	Level (in multi-level BOM explosions)
WEGXX	Path (for multi-level BOM explosions)
VWEGX	Path (for multi-level BOM explosions)
ARSNR	Number of Reservation/Dependent Requirement
ARSPS	Order Item Number
MAUFNR	Number of superior order
LKNOT	Left node in collective order
RKNOT	Right node of a collective order
PRODNET	Indicator: Order is part of collective order
IASMG	Scrap confirmed for order
ABARB	Confirmation: Degree of processing
AUFNT	Number of superior network
AUFPT	Routing number of operations in the order
APLZT	General counter for order
NO_DISP	Effective for Materials Planning
CSPLIT	Apportionment Structure
AENNR	Change Number
CY_SEQNR	Seq. number order
BREAKS	Indicator: Scheduling allowing for breaks
VORGZ_TRM	Scheduled float before production in days
SICHZ_TRM	Scheduled float after production in days
TRMDT	Date of the last scheduling
GLUZP	Basic finish (time)
GSUZP	Basic start time
GSUZI	Actual start time
GEUZI	Confirmed order finish (time)
GLUPP	Forecast finish (time)
GSUPP	Forecast start (time)
GLUPS	Scheduled forecast finish time
GSUPS	Scheduled start time (Forecast)
CHSCH	Search procedure for batch determination
KAPT_VORGZ	Float (bef. production) remaining after finite scheduling
KAPT_SICHZ	Remaining float after finite scheduling
LEAD_AUFNR	Leading order in current processing
PNETSTARTD	Outline start of collective network (date)
PNETSTARTT	Start time of a collective order
PNETENDD	Outline finish of collective order (date)
PNETENDT	Outline finish time
KBED	Ind: do not create capacity requirements
KKALKR	Indicator: Components will not be costed
SFCPF	Production Scheduling Profile
RMNGA	Total confirmed rework quantity
GSBTR	Overall commitment date
VFMNG	Committed quantity for order acc. to ATP check components
NOPCOST	Do not calculate planned costs for order
NETZKONT	Indicator for the account assignment of a network(hdr/act.)
ATRKZ	Request ID
OBJTYPE	Change indicator
CH_PROC	Process that has lead to the change of an object
KAPVERSA	Version of Available Capacity
COLORDPROC	Collective order with/without automatic goods movement
KZERB	Indicator: Project summarization via master data charact.
CONF_KEY	Identical object
ST_ARBID	Object ID
VSNMR_V	Sales document version number
TERHW	Scheduling note from order scheduling
SPLSTAT	Status of an order in a split hierarchy
COSTUPD	Costs are updated
MAX_GAMNG	Maximum Value of Total Order Quantity After Distribution
MES_ROUTINGID	Key of a Routing from an ME System
.INCLU--AP
ADPSP	PM/PS Reference Element
RMANR	Sales and Distribution Document Number
POSNR_RMA	Item number of the SD document
POSNV_RMA	Item number of the SD document
CFB_MAXLZ	Maximum Storage Period
CFB_LZEIH	Unit for maximum storage period
CFB_ADTDAYS	Additional Days
CFB_DATOFM	Date of Manufacture
CFB_BBDPI	Best-Before Date (BBD)/ Shelf Life Expiration Date (SLED)
OIHANTYP	Excise Duty Handling Type
.INCLU--AP
MILL_RATIO	Factor for Quantity-Based Settlement
.INCLU--AP
BMEINS	Base Unit of Measure
BMENGE	Base quantity
MILL_OC_ZUSKZ	Combination Indicator

       3. AFVC - Work Order operation table

Field Name	Field Description	Rule
AUFPL	Routing number of operations in the order
APLZL	General counter for order
PLNFL	Sequence
PLNKN	Number of the task list node
PLNAL	Group Counter
PLNTY	Task List Type
VINTV	Increment between referenced operations
PLNNR	Key for Task List Group
ZAEHL	Internal counter
VORNR	Operation/Activity Number
STEUS	Control key
ARBID	Object ID of the resource
PDEST	Printer for shop papers
WERKS	Plant
KTSCH	Standard text key
LTXA1	Operation short text
LTXA2	Second line of the description
TXTSP	Language Key
VPLTY	Type of the referenced task list
VPLNR	Group of the referenced task list
VPLAL	Group counter of the referenced task list
VPLFL	Referenced sequence in routing
VGWTS	Standard value key
LAR01	Activity Type
LAR02	Activity Type
LAR03	Activity Type
LAR04	Activity Type
LAR05	Activity Type
LAR06	Activity Type
ZERMA	Type of standard value calculation
ZGDAT	Date when the standard value was calculated
ZCODE	Reference number for standard value code
ZULNR	Basis for standard value calculation
LOANZ	Number of Time Tickets
LOART	Wage Type
RSANZ	Number of confirmation slips
QUALF	Suitability
ANZMA	Number of employees
RFGRP	Setup group category
RFSCH	Setup group key
RASCH	Setup Type Key
AUFAK	Scrap factor
LOGRP	Wage group
UEMUS	Required overlapping
UEKAN	Optional overlapping
FLIES	Indicator: continuous flow production
SPMUS	Required splitting
SPLIM	Maximum number of splits
ABLIPKZ	Indicator: simultaneous teardown and wait
RSTRA	Reduction strategy per operation/activity
SUMNR	Node number of the superior operation
SORTL	Sort Term for Non-Stock Info Records
LIFNR	Account Number of Vendor or Creditor
PREIS	Price
PEINH	Price Unit
SAKTO	Cost Element
WAERS	Currency Key
INFNR	Number of Purchasing Info Record
ESOKZ	Purchasing info record category
EKORG	Purchasing Organization
EKGRP	Purchasing group for external processing
KZLGF	Indicator: fixed lot external processing
KZWRTF	Indicator: Fixed price for external processing
MATKL	Material Group
DDEHN	Indicator: flexible duration
ANZZL	Number of capacities required
PRZNT	Work percentage
MLSTN	Usage
PPRIO	Priority
BUKRS	Company Code
ANFKO	Requesting cost center
ANFKOKRS	Controlling area of the requesting cost center
INDET	Key for calculation
LARNT	Activity Type
PRKST	Costs in the activity
APLFL	Sequence
RUECK	Completion confirmation number for the operation
RMZHL	Confirmation counter
PROJN	Work breakdown structure element (WBS element)
OBJNR	Object number
SPANZ	Actual number of splits
BEDID	ID of the capacity requirements record
BEDZL	Internal counter
BANFN	Purchase requisition number
BNFPO	Item number of the purchase requisition in the order
LEK01	Indicator: No remaining activity expected
LEK02	Indicator: No remaining activity expected
LEK03	Indicator: No remaining activity expected
LEK04	Indicator: No remaining activity expected
LEK05	Indicator: No remaining activity expected
LEK06	Indicator: No remaining activity expected
SELKZ	Selection indicator for costing line items
KALID	Factory Calendar
FRSP	Earliest possible activity / Latest possible activity
STDKN	Node of operation within reference operation set
ANLZU	Syst.Condition
ISTRU	Assembly
ISTTY	BOM category
ISTNR	Bill of material
ISTKN	BOM item node number
ISTPO	Internal counter
IUPOZ	Subitem Number
EBORT	Installation Point for Subitem
VERTL	Distr.cap.reqmts (plant maint.,process order, network)
LEKNW	Indicator: No Remaining Work Expected
NPRIO	Priority
PVZKN	General counter for order
PHFLG	Indicator: Phase
PHSEQ	Control Recipe Destination
KNOBJ	Number of Object with Assigned Dependencies
ERFSICHT	Recording View
QPPKTABS	Flow Variants for Inspection Point Completion
OTYPE	Object Type
OBJEKTID	Object ID
QLKAPAR	Capacity category
RSTUF	Reduction level which reduces operation lead time
NPTXTKY	Internal text number (12-character)
SUBSYS	Subsystem Identifier for QM Subsystem Interface
PSPNR	Standard WBS element
PACKNO	Package number
TXJCD	Tax Jurisdiction
SCOPE	Object Class
GSBER	Business Area
PRCTR	Profit Center
NO_DISP	Effective for Materials Planning
QKZPRZEIT	Interval = Time (Time-Related)
QKZZTMG1	Quantity Confirmation for Each Partial Lot
QKZPRMENG	Creation Cycle = Quantity (Quantity-Reference)
QKZPRFREI	Interval Without Reference to Time or Quantity
KZFEAT	Indicator Is Not Used Currently
QKZTLSBEST	Operation with Stock-Related Partial Lot Assignment
AENNR	Change Number
CUOBJ_ARB	Configuration (internal object number)
EVGEW	Aggregation weight for POC (PS progress)
ARBII	Actual operating resources object identification
WERKI	Actual plant
CY_SEQNRV	Sequence number operation
KAPT_PUFFR	Operation floats after finite scheduling (in seconds)
EBELN	Purchasing Document Number
EBELP	Item Number of Purchasing Document
WEMPF	Goods Recipient/Ship-To Party
ABLAD	Unloading Point
CLASF	Ind.: Take Activity Into Account for Project Summarization
FRUNV	Indicator: External procurement data incomplete
ZSCHL	Overhead key
KALSM	Costing Sheet
SCHED_END	Ind.: Purchase requisition at activity finish date
NETZKONT	Indicator for the account assignment of a network(hdr/act.)
OWAER	Object currency for network activity
AFNAM	Name of Requisitioner/Requester
BEDNR	Requirement Tracking Number
KZFIX	Indicator: Purchasing info record data are fixed
PERNR	Personnel number
FRDLB	Indicator: Externally processed op. with subcontracting
QPART	Inspection Type
LOEKZ	Deletion flag
WKURS	Exchange Rate
PROD_ACT	Indicator: Activity is a production activity
FPLNR	Billing plan number / invoicing plan number
OBJTYPE	Change indicator
CH_PROC	Process that has lead to the change of an object
KLVAR	Costing Variant
KALNR	Cost Estimate Number for Cost Est. w/o Qty Structure
FORDN	Framework Order
FORDP	Item of framework order
MAT_PRKST	Material planning in networks: primary costs
PRZ01	Business Process
RFPNT	Reference point for BOM transfer
FUNC_AREA	Functional Area
TECHS	Parameter Variant/Standard Variant
ADPSP	Reference Element PM/PS
RFIPPNT	Reference Point for Relationship Between iPPE and PS
MES_OPERID	Key of an Operation from an ME System
MES_STEPID	Key of a Step in a Routing (SAP ME)
.INCLU--AP
/CUM/CUGUID	UUID in X form (binary)
.INCLU--AP
/ISDFPS/OBJNR	Object number
.INCLU--AP
AFVC_STATUS	Status Combination
.INCLU--AP
MILL_OC_AUFNR_MO	Number of Combined Order
.INCLU--AP
WTY_IND	Warranty indicator
TPLNR	Functional Location
EQUNR	Equipment Number
.INCLU--AP
CPD_UPDAT	Time Stamp

       4. AFIH - Work Order maintenance order header

Field Name	Field Description	Rule
AUFNR	Order Number
ARTPR	Priority Type
PRIOK	Priority
EQUNR	Equipment Number
BAUTL	Assembly
ILOAN	Location and account assignment for technical object
ILOAI	ILOA Individual
ANLZU	Syst.Condition
IWERK	Maintenance Planning Plant
INGPR	Planner Group for Customer Service and Plant Maintenance
APGRP	Responsible planner group/department
PM_OBJTY	Object Type of CIM Resources for Work Center
GEWRK	Object ID of the Work Center
KUNUM	Customer Number
ANING	Name of Person Reponsible for System
GAUZT	Planned downtime in hours
GAUEH	Unit for Breakdown Duration
ANLBD	Date until which the system is available
ANLVD	Date from which the system is available
ANLBZ	Time until which the system is available
ANLVZ	Time from Which System is Available
INSPK	Name of Person Responsible for Technical Inspection
DATAN	Date of Technical Inspection
WARPL	Maintenance Plan
ABNUM	Maintenance Plan Call Number
WAPOS	Maintenance item
LAUFN	Order number
OBKNR	Object list number
REVNR	Revision for Plant Maintenance and Customer Service
ADDAT	PM Order: Reference Date
ADUHR	Time of Reference Date
IPHAS	Maintenance Processing Phase
ILART	Maintenance activity type
QMNUM	Notification No
HISDA	PM request: History date
AKKNZ	Order Category Indicator Plant Maintenance
PLKNZ	Maintenance order planning indicator
SERIALNR	Serial Number
SERMAT	Material Number
DEVICEID	Additional Device Data
SCREENTY	Scenario or Subscreen Category
ADPSP	Reference Element PM/PS
RSUPG	Upgrade Order Indicator
.INCLU--AP
/ISDFPS/OBJNR	Object number
/ISDFPS/MEQUI	Master Equipment
.INCLU--AP
UII	Unique Item Identifier
.INCLU--AP
ORCOD	PM/CS Order Code Indicating Rotable Process
PRMAN	CMC: Priority Manually Changed
PRVAL	Priority for PM/CS Orders
TWTDE	CMC: Use Minimum or Standard TWT from PP Matrix
MSTCK	Single-Character Indicator

Extraction Dependencies

List the steps that need to occur before extraction can commence

Item #	Step Description	Team Responsible
1	Ensure Syniti has the necessary connection and access to legacy servers	SyWay A2D Data Team
2	Ensure that the necessary cleansing activities in legacy sources are complete	SyWay A2D Data Team / Business
3	Ensure that create, change and deletion of master data is freeze in legacy Production system	Legacy IT
4	Equipment and Functional Location Master Data need to be first with their respective relevancy rules applied before Work Order can be extracted	SyWay A2D Data Team

Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team. This identifies the transformation activity required to allow Syniti Migrate to make the data Target ready:

1. Perform value mapping and data transformation rules.
   1. Legacy values are mapped to the to-be values (this could include a default value)
   2. Values are transformed according to the rules defined in Syniti Migrate
2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool. This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet

Item #	Step Description	Team Responsible
1	Obtain DCT Sign-off from Business	SyWay A2D Data Team
2	<Add steps from Syniti Migrate here>	SyWay A2D Data Team
3	Review and Validate Error and Preload Reports	SyWay A2D Data Team
4	Generate Load Files	SyWay A2D Data Team

Transformation Rules

Rule #	Source system	Source Table	Source Field	Source Description	Target System	Target Table	Target Field	Target Description	Transformation Logic
1
2
3
4

List of Custom Target Reports for this object is maintained here: Conversion Specification - Custom Reports Register.

Transformation Mapping

Use the exact name and reference this section in the “Transformation rules” above

Mapping Table Name	Mapping Table Description
IFLOT	Functional Locations
T003O	Order Type & Priority
TQ80	Notification Type
EQUI	Equipment
CRHD	Work Centres
CSKU	Cost Centre
xtTPLNR	Xref for functional location. Fields: zLegacyTPLNR, TPLNR
xtEQUNR	Xref for equipment number. Fields: zLegacyEQUNR, EQUNR
xtARBPL	Xref for Work Centre. Fields: zLegacyARBPL, ARBPL
Purchase Order Number	EBELN_PURCH: Old Purchase Order number to New Purchase Order number

Transformation Dependencies

List the steps that need to occur before transformation can commence

Item #	Step Description	Team Responsible
1	Ensure DCT tables completeness	SyWay A2D Data Team
2	Value Mappings are according to the latest design - <List of Value Mappings>	SyWay A2D Data Team

Pre-Load Validation

Project Team

The following pre-load validations will be performed by the Project Team.

Completeness

Task	Action
Verify Record Count	SyWay A2D Data Team to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets.
Verify Data Integrity	SyWay A2D Data Team to verify that the total number of Operations per Work Oder header extracted from legacy systems and DCTs (if any) should be equal to the total number of operations identified in the Preload and Load Sheets

Accuracy

Task	Action
Conversion Accuracy	SyWay A2D Data Team to verify that all fields below meet pass the checks: Mandatory Fields Field and Value Mapping Correctness Null Checks Text Length Checks
Review Error Reports	Review and correct the errors. Achieve a zero-error record count as much as possible. Raise defects for data remediated and requiring a correction in the source data.

Business

The following pre-load validations will be performed by the business.

Completeness

Task	Action
Verify Record Count	Business Data Owner/s to verify that the total number of relevant records from legacy systems and DCTs (if any) is equal to the total number of records in the Preload and Load Sheets.

Accuracy

Task	Action
Conversion Accuracy	Business Data Owner/s to verify that all the data in the load table/file is accurate as per endorsed transformation/mapping rules (and signed-off DCT data).

Load

The load process includes:

1. Execute the automated data load into target system using load tool or product the load file if the load must be done manually
2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation

Load Run Sheet

Item #	Step Description	Team Responsible
1	Obtain DCT Sign-off from Business	SyWay A2D Data Team
2	Syniti will provide load file	Syniti
3	Go to <Load Tool>	SyWay A2D Data Team/Syniti
4	Load 3 records for Work Order for function (IW31) to validate if data is loaded successfully without errors	SyWay A2D Data Team/Syniti
5	Proceed with full load if step 4 is validated	SyWay A2D Data Team/Syniti
6	Validate few records loaded by accessing standard transactions from S/4HNA E.g. IW39	SyWay A2D Data Team/Syniti
7	Generate post load report if step 6 is validated	SyWay A2D Data Team/Syniti

Load Phase and Dependencies

Identify the phase as to “when” the load for this object will occur. <Pre-Cutover, Cutover, Post Cutover> and list the steps that need to occur before the load can commence

Configuration

List the Configurations required before loading can commence

Item #	Configuration Item
1	Order Type

Conversion Objects

Object #	Preceding Object Conversion Approach
9003	Revision
1030	Work Centre
1002	Equipment
1003	Functional Location
1026	WBS - CAPEX, OPEX, Statistical
1074	Cost Centre
1073	Profit Centre
3018	Vendor
2019	Material
1010	Assembly
1094	Purchase Info Records (Including Pricing Conditions)
1067	GL Account Operational CoA (incl. secondary CE)

Error Handling

The table below depicts some possible system errors for this data object during data load. All data load error is to be logged as defect and managed within the Defect Management

Error Type	Error Description	Action Taken
Invalid Data	Invalid data (Based on master data)	Expedite whether the master data is available in the system
Invalid Data	Invalid data (Based on non master data)	Review and analyses the errors. Take necessary action to correct the data if possible.
Configuration	Invalid Order Type	Engage Functional team to expedite and fix the error in the system

Post-Load Validation

Project Team

The following post-load validations will be performed by the Project Team.

Completeness

Task	Action
Verify Count	SyWay A2D Data Team to verify the record count created in target S/4 HANA by accessing post load reports in dspMigrate or standard reports from S/4 HANA.
Verify Logs	Check if there is data that failed to load and perform the necessary actions (e.g. register as post load issue or attempt to load the record again, etc.).

Accuracy

Task	Action
Conversion Accuracy	Verify that the Reference Functional Location data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA.

Business

The following post-load validations will be performed by the business.

Completeness

Task	Action
Verify Count	Download Post Load Reports from dspMigrate and verify that the record count loaded in the target S/4 HANA is the same count as of the endorsed load file.

Accuracy

Task	Action
Conversion Accuracy	Verify that the Reference Functional Location data in target S/4 HANA were loaded correctly via dspMigrate post load reports or standard reports from S/4 HANA.

Key Assumptions

• Data is in scope based on data design and any exception requested by business.
• All data cleansing and preparation has been completed.
• Only valid Legacy outstanding Work Orders that have been supplied by the CIT in the Identified List of Work Order will be converted
• All Work Orders will be forward scheduled and outstanding (not TECO), as the cut off day for Work Orders will be seven days prior to the Legacy system close date, and be valid “work” (i.e. not used as a PO generation point for items such as travel, payment reminders, etc).

Any additional key assumptions.

See also

Insert links and references to other documents which are relevant when trying to understand this decision and its implications. Other decisions are often impacted, so it's good to list them here with links. Attachments are also possible but dangerous as they are static documents and not updated by their authors.

Change log

Workflow history