Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)





Scope

3. Remove the icon when not applicable

ERP

4. Remove the icon(s) when not applicable

PF2

Frequency

5. Remove the icon(s) when not applicable

Yearly

 

References

6. Add the link to SAP transaction(s) (when it exists)


Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments


https://webinq.ine.pt/aderentes

 

 

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1. Objective and Scope

1.1. Objective 

To be able to fill a Survey called “ITENF - Inquérito Trimestral às Empresas não Financeiras” for a public entity of statistics (INE). 

  • The primary objective of the ITENF is to gather quarterly data on the economic activity of non-financial companies in Portugal.
  • The survey targets businesses operating in the industry, construction, trade, and services sectors, while excluding financial institutions.

1.2. Scope

This procedure applies to the following Portuguese company:

  • 6424: SYENSQO PORTUGAL - UNIPESSOAL LDA (PF2)SLSLV SPECIALTIES PORTUGAL, UNIPESSOAL, LDAV SPECIALTIES PORTUGAL, UNIPESSOAL, LDAECIALTIES PORTUGAL, UNIPESSOAL, LDA

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • CAM – Company Accounting Manager
  • PF2 – Syensqo Legacy's SAP system
  • ACP SL - Accounting Platform Service Line

3. Responsibilities

  • ACP SL 

4. Periodicity

This Survey has to be filled Quarterly (conducted four times a year).

5. I collect data and perform quality checks 

I use file "PT SCo- ITENF Quarter MM.YYYY" stored in Drive. 

5.1. I Collect data

I follow the 3 steps mentioned in Sheet "Instruções" to collect the data. 

5.2. I perform the quality check in sheet "ITENF 6424" 

  1. I start by fill the date in cell "D2":

       

       2. I Enter the last day of the previous quarter in cell "D24" and the last day of the quarter being reported in cell "E24".

       

     3. I Copy&Paste as values figures reported in previous quarter in column D. 

   


    4. I use column "I" -  below "Rectificação"  to adjust the data in case its needed.  


    5. I check if the data is accurate in B. MEIOS FINANCEIROS E CONTAS A RECEBER E A PAGAR

  •  


    5. I verify the controls 

  • must be zero 

   

   

   

6. I submit the SPE in INE website

6.1. I entry in INE website

Go to INE Website →  and then insert the access credentials -» press "Entrar"

6.2 I submit the information in INE website

Select SPEYYYY below "Inquérito" to access the survey. 

Be attention to due date mentioned in "Prazo"

In the next window, the questionnaire will be displayed and can be completed as shown in the images below:

Tab "Início": 

  • BC005 = Em actividade
  • BC007 = 12
  • BC015 = Não

Tab "B": 

  • V321 = 100

Tab "D": 

  • C160 = 100
  • C162 = 82
  • C164 = 18


After you fill the information click in "Validar/Guardar" --» "Responder".


The information used for this report is always the same every year


After make the submission you need to get the proof of submission to archive in Drive.

So inside of INE website go to "Entregas", select the name of report and press "Pesquisar"


In "resultado," all the reports are listed. Then, select the most recent (last) one.

The report will be like this:

6424 SPE_202400_517159325 referência dos dados.pdf

7. I save all information in Drive

Save all information in drive:

For 6424:

SPE

8. Legislation

A resposta ao Inquérito aos Serviços Prestados às Empresas do Instituto Nacional de Estatística, IP (INE) é obrigatória por força do n.º 1 do art.º 4.º da Lei n.º 22/2008, de 13 de maio (lei do Sistema Estatístico Nacional) e do n.º 5 do art.º 4.º do Decreto-Lei n.º 136/2012, de 2 de julho (lei Orgânica do INE), constituindo a falta de resposta uma contraordenação grave punível com coima.

End of document.