Domain: Finance Data & Reporting

Responsibility area: Maintain Costing Master Data

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

ERP

4. Remove the icon(s) when not applicable

Frequency

References

6. Add the link to SAP transaction(s) (when it exists)

KE51 - Create a profit center

Forms

7. Insert the links accordingly and change the link text with the OP name

Attachments

Profit Center - Master Data


1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to describe the process of creating a profit center.

1.2. Scope

This document applies to all the processes of creating a profit center.

2. Definitions

See Finance - Glossary

3. Tasks description

3.1. I receive the request to create a profit center

I receive a request to create a new profit center.

3.2. I confirm that the request is made by an authorized requester

Only authorized requesters should be able to ask  for data.

In the case of Costing master data, which is the case of the profit center, usually it's a GBU/function Controller.

Check that the requester is an “authorized requester” in document

This list is maintained by the Process Expert Costing assigned to Data Management.

3.3. I analyze and validate the information provided in the request

I check that the profit center that needs to be created follows these rules:

3.4. I create the profit center

3.4.1. I transfer the new group of profit center and new profit center in MDG

All new profit center groups and new profit center created have to be transferred from PF2 & WP2 to MDG system (Profit center D* and F* only for PF2).

  1. Enter the Controlling area CHEF for PF2 and the controlling area depending on the zone /or entity for WP2
  2. Enter one node or several nodes  to transfer in MDG
  3. Enter the target system MPGCLNT100


Execute , you will have the following message:

  1. Enter the controlling area CHEF for PF2 and the controlling area depending on the zone /or entity for WP2

  2. Enter the profit center or a list of profit center 

  3. Enter the system MPGCLNT100

And execute 


You will have a message validate:

 

New message , validate:

3.4.2. I replicate the newly created profit center into the other active controlling areas (only applicable in WP2 and EXCEPT for CBS GBU):

In WP2, since we can not restrict the usage of the profit center to a certain controlling area, it is recommended that whenever creating a new profit center in a certain controlling area, it's also extended to the VPART nodes in the other active controlling areas (EXCEPT for CBS GBU).

It's common that some intercompany processes occur between companies operating in different controlling areas, where the origin profit center is taken in the several subsequent steps in the other controlling area.

In order to avoid blocking this particular processes or generating assignments to dummy profit centers (Example: Z006-9999 in controlling area Z006), it's better to have all the profit centers available in all the active controlling areas.

You can find the VPART nodes in each profit center hierarchy at the bottom of the list:

There's only one VPART node per GBU. You should create the required VPART profit center by copy from the one created in the main controlling area and just change the related profit center group parameter, so it gets properly assigned to the VPART nodes and not in any other controlling area nodes.

 For example, if we create a profit center in controlling area Z006, we need to create it in the other controlling areas (Z013, Z025, Z026 and Z028) inside the VPART node related to the GBU of the profit center created in CoA Z006.


Name

Should be the "BFC GBU code + 00" + "hyphen" +  "GBU descrip" (example "CM00 - Comp Mater")

Long Text

Should be the "BFC GBU code + 00" + "hyphen" +  "GBU description" + "hyphen" + "VPART" (example "CM00 - Composite Materials - VPART")

Department

If the profit center is created at company level:

  • the original profit center and the related VPART profit centers have in the department the generic plant code created by GBU (example "CM00")

If the profit center is created at plant level:

  • the original profit center and the related VPART profit centers have in the department the plant code (example "8347" - plant of company 7772)

Profit Center Group

Should be the last node of the VPART node related to the GBU (example: "Z028-VP079" - CGUVP079 CM Partners profit centers)


Example of profit center 8347-P1253 -> Profit center created in controlling area Z006 and extended to VPART nodes in other controlling areas:

               

   


 3.4.3. I check that newly created profit center's IECRA and ENTRP codes are properly assigned in tables ZWFAT111 and ZWFAT113 (only applicable in WP2):

  • In table ZWFAT111, you should ensure that the IECRA code linked to the newly profit center created is properly assigned, ensuring that the link between the IECRA and the BFC activity 1 code/market is set accordingly for the related company code.
  • In table ZWFAT113, you should ensure that the ENTRP code linked to the IECRA of the newly profit center created is properly assigned, ensuring that the link between the ENTRP code and the GBU code is set accordingly for the related company code.



3.5. I communicate that a new profit center has been created

I notify the requester.