Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

ERP

4. Remove the icon(s) when not applicable

PF2 WP2 PI2 

Frequency

5. Remove the icon(s) when not applicable

 D+2 (in D+3 onwards if needed) 

 

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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

 The objective of this procedure is to explain how to upload the Tagetik Data to BFC

1.2. Scope

Detail the scope (legal entities, etc.)

All companies WW with consolidation method Fully Consolidated and Proportionally Consolidated.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. BFC Upload

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

The upload to BFC is done after intercompany reconciliation is finished.

The upload needs to be done in D+2 after reconciliation. If there are still differences pending to be solved, upload all other companies and only upload the company with the difference after it's solved.

After SAP vs Tagetik Internal Controls, it can be necessary to reupload the company to BFC.

3.1. Tagetik

Open Tagetik and select the month we're closing.

Select the first nod, click on the plus in ADMINISTRATRATION, click in Export data to BFC and Run:


Click on the three dots and select the companies you want to import to BFC:


If you want to select all companies, make sure you have all companies in one page


In non quarter closures, we don't upload the Oxygen companies (email received with this information).

Run and the file will be automatically saved in your computer.


Notes: When uploading to BFC pay attention to whether the total of the heading is zero (the heading was cleared) and if in the previous upload the heading had an amount.

BFC only replaces data, it does not delete the previous data uploaded, so we need to manually insert a line with amount 0 in the heading in the file extracted from Tagetik.



3.2. BFC

Open BFC and select Package Import


Upload the file saved in the previous step


Make sure you have the following settings


Import the data to BFC


The import will fail if someone is in the package or if the packaged is published.

To check who is in the package you need to open the package and see who's inside:


 


End of document.