Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A 

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

Country Accounting
ERP

4. Remove the icon(s) when not applicable

PF2 

WP2

Frequency

5. Remove the icon(s) when not applicable

Quarterly Closure in WD+8 after completion of IFRS ACTUAL2
Q1 Apr 14th
Q2 June XXth
Q3 Sept. XXth
Q4 Jan XXth

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation

Ensure alignment with OECD standards for Country-by-Country Reporting (CbCR) and Pillar2 requirements by accurately reporting tax data and ensuring the minimum effective tax rate is calculated correctly.

This procedure describes purpose of ACTUAL1 reporting category and how it is managed in BFC, as well as other related customizing in other BFC modules.

  • In June 2024, ACTUAL1 is recycled (to simplify customizing work & end users impacts) to host the new quarterly requirements related to CBCR and Pillar II.

Therefore, its crucial to provide accurate on due date. 


The results expected from the ACTUAL1 data collection are :

  •  "Country By Country Report (CBCR)" requested by the OECD
  • "Pillar II" computation requested as well by the OECD

Calendar: quarterly reporting in WD+8 after completion of IFRS ACTUAL2 Actuals for the same quarter

1.2. Scope

Depending on the consolidation method (IG - IP - MEQ) of the reporting companies, the content of their ACTUAL1 reporting package may differ:

Consolidated Companies with IG & IP conso methods

  • L4060 schedule "CBCR - Revenues and Headcount"
    • Detailed of Revenues (not limited to the sales of products) included in the IFRS Y Current Year Income Statement with a split per Interco partners
    • Headcounts
  • L4070 schedule "Pillar II" 
    • Collection of components (revenues, charges, taxes, ...) and computation of Pillar II aggregates: GloBE (Global Anti-Base Erosion) Income or Loss / Adjusted Covered Taxes / ETR (Effective Tax rate) / Top Up tax


Portuguese Companies are Conso companies: 

  • 6414 - Syensqo Biotecnologia Portugal - Unipessoa, Lda
  • 6424 - Syensqo Portugal, Unipessoal, Lda

2. Definitions


See Finance Glossary: 

  • GAR Tax Team - Tax team from Group Accounting & Reporting
  • FSL BFC-Admin Team - Team administrating BFC Syensqo (Group Consolidation tool)
  • FSL CAM - Company Account Manager 
  • FSL TCM - Tax Compliance Manager 
  • FSL SU FA GL - General Ledger team from Service Unit "Financial Accounting" in FSL 
  • FSL SU FA TP - Transfer Pricing team from Service Unit "Financial Accounting" in FSL
  • IG - Fully Consolidated method
  • IP - Proportional Consolidation method
  • ME - Equity Method
  • NC - Not Consolidated
  • CBCR - Country By Country Report (external OECD requirement)
  • PILLAR II - New initiative and framework from OECD that aims to ensure that income is taxed at an appropriate rate, involving the introduction of a 15% global minimum tax on undertaxed income of large multinational groups. Collection of Pillar II components and final calculation of aggregates is implemented from June 2024 into BFC

3. Responsibilities

  • GAR Tax team & GBS FSL SU FA TP: analyzes Pillar II data to build Appendices of the Syensqo Annual report
  • BFC Administration team maintains and updates ACTUAL1 reporting category (packages generation, consolidation creation, scheduling and on demand run)
  • GBS FSL SU FA GL is responsible to load CBCR data
  • CAM & TCM's validate and publish ACTUAL1 package


  • analyze and validate CBCR data

           -»  to do an exhaustive review and validate the data of CbCR Q1 2026 (figures are based on SAP report GR55 Z4F7) All differences need to be reported to Elsa Costa for correction (i.e. missing accounts) 

           -» to review and validate the FTE’s (figures are based on HR report)

  • complete and analyze Pillar II (*) data

           -» to do exhaustive review of the figures and ensure the following are included:

  1.  Withholding taxes on dividends paid
  2. Tax expenses broken down by year
  3. Other “Covered Taxes” (above EBIT), as defined by Pillar2 legislation
  4. Upload manual adjustments if they significantly impact Pillar2 calculations.

Note: Non-invoiced TP adjustments and other CBS fees (XP1385) will be monitored centrally and do not require anymore manual entry in Actual 1, although the cell remains open for exceptions.

 (*) Safe-Harbor rules still applicable in 2026

4. Guidelines/ OECD / Portuguese Legislation

  • Pillar II Guidelines are stored here.
  • Useful Tool from OECD to answer your question can be found here. 

5. Process 

The ACTUAL1 data is available in BFC for each quarterly period (formatted as YYYY.MM) and is validated and published every quarter.

5.1. I validate information in BFC regarding Schedule L4060 - CBCR - Revenues and headcount 


Validate for each consolidated company:

  • the detail of revenues (broadly speaking, so not only sales of products) included in the IFRS income statement.
  • the headcount.


The central upload of CBCR in Actual0 its done by Financial Accounting Service Line, from GR55 - Z4F7.

To validate its needed to use previous year Financial Statements . 


Location:

Financial Statements files (choose year folder) : 

6424 -»

6414 -»


Example { ACTUAL1 - 2025.12 - 06424 } > Home schedule

Note: 

For 6424 Open the excel file Financial Statements in sheet "21T", and for 6414 in sheet "18"

In detail (example of ccy 6424 - 2024) :

1 - copy the sales of services from column  - Rédito (Nota 13) to Schedule L4060, heading CBCR300 in K€. 


2 - copy the headcount from rubric "Gastos com o Pessoal" - average number of headcount -  to Schedule L4060, heading CBCR990. 


5.2. I validate information in BFC regarding Schedule L4070 - PILLAR 2





6. Appendix

4.1. CBCR – Country by Country Report 

The CBCR is an OECD request …
« … requiring multinational enterprises to include detailed financial and tax information relating to the global allocation of their income and taxes, among other indicators of economic activity. In practical terms, CbCR better ensures that adequate taxes are paid in the jurisdiction where profits are generated, value is added, and risk is taken. The ultimate goal, of course, is to promote transparency and accuracy in reporting. »

4.2. Headings CBCR revenues & Headcount


The purpose is to collect all IFRS revenues
-» Including revenues currently netted with charges in ACTUAL2 income statement.
-» Excluding income from shares & investments (dividends) and gain from disposal of assets.

a) The previous table lists the different headings included in document L4060.

b) The third column presents some relation between the CBCR revenues headings and the current headings reported in the IFRS income statement (ACTUAL2).

⮚ Either the amount reported in a CBCR revenues heading should match with the corresponding income statement heading (e.g. CBCR100 = R10000) … and warning consistency check exists in BFC !

⮚ Or  the amount reported in a CBCR revenues heading is included in the corresponding income statement heading (e.g. CBCR220 included in R36400).

c) Its need to enter for each heading (manually or through interface):

  • total amount,
  • breakdown by trading partners considered as « related parties », i.e.:

       ▪ Consolidated companies …

       ▪… and non consolidated companies as long as the Solvay ownership rate is above 20%

(in ACTUAL2, trading partners are only consolidated companies).

⮚So the third party amount (code « S9999 » computed by difference) represents revenues towards non-Solvay companies only (while in ACTUAL2, it represents revenues towards non Solvay and non conso companies).

d )One exception

⮚ Heading CBCR990 – Headcount

⇒ Obviously, not a revenue and not broken down by trading partners.


In order to ensure some consistency between IFRS income statement (ACTUAL2) and the CBCR revenues headings (ACTUAL0), warning (not blocking) checks have been implemented whenever possible, so for the following headings only:

⮚ Net sales : CBCR100 vs R10000

⮚ Royalties received according to sales : CBCR200 vs R10600

⮚ Interest income : CBCR500 vs R53710 + R53711


The above checks are done on the total amount only, not on the breakdown by trading partner.

End of document.