1. Objective and Scope

1.1. Objective of this Operation

Quarterly and Yearly, Data collection its needed for specific processes  with different stakeholders, providing important information to various customers ( Legal, M&A, Tax ...). 

Therefore, its crucial to provide accurate on due date. 

The results expected from the ACTUAL0 data collection are :

• The Solvay group shareholding structure – as published in our teamsite
• The financial valuation of the non conso companies.
• At Group level (vs Group consolidated figures).
• The local equity for dividend valuation purpose
• The « Country By Country Report (CBCR)» -  requested by the OECD.

1.2. Scope

Aplicable to All companies, Conso and Non Conso. 

Companies below are Conso companies: 

• 6414 - Syensqo Biotecnologia Portugal - Unipessoa, Lda
• 6424 - Syensqo Portugal, Unipessoal, Lda

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary: 

SBS – Solvay Business Services
FA SL – Financial Accounting Service Line (Service Unit)
BFC – Consolidation tool
CAM – Company Accounting Manager
GAR – Group Accounting and Reporting
PF1 – Solvay Legacy's SAP system
AP SL - Service Line - Accounting Platform

3. Processes 

The ACTUAL0 can be seen, in BFC, in period YYYY.12. And its closed every quarter for 2 days (D-1 -> D+1) in order to check the interco differences and to load the reconciliated figures automatically in ACTUAL1. The information about shares will still be available in ACTUAL1 but in read-only mode.
No need for the user to publish the ACTUAL0 package. It will be done automatically at the quarter deadline (and locked for 2 days).

3.1. I provide accurate information in BFC regarding Process 1 - Syensqo Shareholding Structure

Collect for each conso:

• the shares owned broken down by daughter companies
• the shares issued (detail of equity) broken down by parent companies
  

BFC Schedules:

L4005 – Investments (number)
L4020 – Shareholders equity

The 2 documents should be updated « on the flow » and so reflecting an always up-to-date situation consistent with financial data reported in ACTUAL2 (i.e. detail of investment and shares in currency and by owned companies).

These documents collect the number of share that each company have per affiliate, and the share split between mother companies. It must be updated all along the year (that's why the package is open all year long) and must be fixed at the end of each quarter.

Headings:

XCQ261T – Number of shares owned by the parent company in the daughter companies
XCQ262T – Number of shares issued by the daughter company
XCQ261T / XCQ262T = direct ownership rate
XCQ101T – Number of shares issued (detail of equity) broken down by parent companies
Reconciliation process between XCQ261T / XCQ101T (interco check managed by GAR-Conso)

Due dates: L4005 & L4020 up to date & Package published

• For conso Cies : March, 31 – June, 30 – Sept, 30 – Dec, 31

Data entry responsibility: CAM and delegated in Accounting Platform

3.1.1. I provide accurate information in BFC - Schedule L4005

This document collect the number of share that you have per affiliate. Not Applicable for PT companies due to Non investments in other companies. 

3.1.2. I provide accurate information in BFC - Schedule L4020

This document collect the share split between your mother companies. It must be updated all along the year (that is why the package is open all year long) and must be publish at the end of each quarter.

I collect, the Shareholding information by company in ACTA  for each company and confirm if its updated Syensqo Shareholding Structure 

6424 ACTAS 

6414 ACTAS

example 6424: 

example 6414: 

To see ACTUAL0 you need to select period YYYY.12

I fill previous information in schedules S4020 as below print screens: 

Example { ACTUAL0 - 2025.12 - 64140 } > Home schedule

Example { ACTUAL0 - 2025.12 - 06424 } > Home schedule

3.2. I Collect Equity data regarding Process 2 - Equity data for dividend

When companies are in a profit position, part or total of the year result must be transferred to legal reserves until it's reached 20% of share capital.

Only after this we can start the dividends distribution.  

A specific process is design in addition to the Actual0 data collection of equity.

1st Case: No dividend distribution will be done

  => No additional documentation is required.

2nd case: A dividend distribution will be done

  => A specific Excel form is required. – to be send to JOLY, Chrystel ( CAM Syensqo France S.A.) 

3.2.1. I take actions to Provide the Dividends distribution information required in 2nd case

3.2.1.1. I use Dividends template 

Located in Share Drive

I Use previous year Dividend Distribution Information Excel files and update with SAP information ( see 3.2.1.2):

Example : 6424 Dividend distribution template results of 2024

3.2.1.2. I retrieve from SAP Dividends information

I Go to SAP, insert transaction F.01, find variant BALANÇO 6424 and update the periods:

Reporting year and reporting period = YYYY and periods from 01 until 03

Comparison year and Comparison periods = YYYY-1 and periods from 01 until 14

Example in ccy 6424: 

I Search for:

CAPITAL & LEGAL RESERVE = TOTAL CAPITAL REALIZADO + TOTAL RESERVAS LEGAIS + TOTAL OUTRAS RESERVAS

CAPITAL & LEGAL RESERVE = 1.145 K€ = 1.000 K€ + 145 K€ 

NET RESULT OF THE PERIOD = RESULTADO LIQUIDO

NET RESULT OF THE PERIOD = 606 K€

3.2.1.2. I collect the Shareholders minutes

I collect, the shareholders' minutes stored in: 

Example in ccy 6424: 

ATA nr 8 

3.2.1.3. I Fill Dividends excel File

3.2.1.4. I provide Dividends distribution information to GAR and CAM KLE FR, Solvay France 

 Mail Subject: Dividend 6424 – 6080 ( 57230) Solvay France S.A.

To : chrystel.joly@syensqo.com ( ccy 6080) and anne.calicis@syensqo.com  (GAR)

Attachments: Excel file: 6424 Dividend distribution template results of YYYY and Shareholders minutes

3.2.1.5. I Manage Dividends Payments in Treasury Online

• Select My Online portal

• Select Online banking

• Select Create Payment Request and press Next

As its between group Companies, select IBA payments – between IBAs and a company code

press Posting and Insert information in mandatory fields:

Value date = payment date

Amount

Payer IBA = account 591EUR6424 (adapt to the company code from where you are paying the dividends).

Benef IBA/GL Account = 591EUR6080 (adapt to the company code to where you are paying the dividends).

Operation Type: MVT2 – Pmt between IBA – Automatic GL

Internal reference = Free Bank Reference = Dividends to Company 6080

attach file = 6424 Dividend distribution template results of YYYY

Press Check to confirm that everything as been filed in, if OK Press Create

Than Submit

3.2.1.6. I Manage Dividends Payments in SAP

The payment should be done in the period that we have the knowledge that the dividends occur. 

The SAP posting it managed by Service Line - Accounting Platform

Reference document in ccy 6424: 5010000613 ( year2025)

Posting Scheme:

(a) Insert the company code to where the dividends are being paid.

3.3. I provide accurate information in BFC regarding Process 2 - Equity data for dividend

Collect for each conso:

• The statutory equity information, needed to evaluate the dividend distribution at group level.

BFC Schedules:

L4000 – Equity data for dividend
Data in K local currency
Local GAAP = Statutory GAAP

Headings:

X7300 – Equity in detail for dividend purpose (can also be used for CBCR purpose)

Due dates: 

• For conso Cies : March, 31 with Y-1 December data period 14

⇒Sets of data to be updated in the same reporting period: ACTUAL0/20YY.12

Data entry responsabillity : CAM and delegated in Accounting Platform

3.3.1. I provide accurate information in BFC - Schedule L4000

This document collect the net equity of 31 December previous year, it's due on 28 March and must be publish.

I Go to SAP, insert transaction F.01, find variants BALANÇO 6424 & BALANÇO 6414 and update the periods:

Reporting year and reporting period = YYYY and periods from 01 until 03

Comparison year and Comparison periods = YYYY-1 and periods from 01 until 14

To fulfill F99 data in this BFC schedule, we retrieve the data from SAP F.01, related to YYYY-1 (comparison period):

Example in ccy 6424:

Example { ACTUAL0 - 2025.12 - 06424 } > Home schedule

X7301 Share Capital including Issue Premium = TOTAL CAPITAL REALIZADO (in F.01, period YYYY-1, with opposite sign) = 1.000 K€

X7302 Non distributable reserves (incl. legal reserve) = TOTAL RESERVAS LEGAIS (in F.01, period YYYY-1, with opposite sign) = 145 K€

X7303 Distributable reserves (incl. retained earnings) = TOTAL RESULTADOS TRANSITADOS (in F.01, period YYYY-1, with opposite sign) = 0 K€

X7304 Profit / Loss of the period = RESULTADO LÍQUIDO (in F.01, period YYYY-1, with opposite sign) = 606 K€

X7300 Equity attributable to equity holders = sum of all headings X73## (this has to be manually calculated/inserted in BFC) = 1.751 K€, that should match with TOTAL CAPITAL PRÓPRIO (F.01, period YYYY-1, with opposite sign)

For headings with zero amount, we have to insert  "0" to avoid blocking controls.

Example for cy 6414:

Example { ACTUAL0 - 2025.12 - 64140 } > Home schedule

X7301 Share Capital including Issue Premium = TOTAL CAPITAL REALIZADO (in F.01, period YYYY-1, with opposite sign) = 3.050 K€

X7302 Non distributable reserves (incl. legal reserve) = TOTAL RESERVAS LEGAIS (in F.01, period YYYY-1, with opposite sign) = 0 K€

X7303 Distributable reserves (incl. retained earnings) = TOTAL RESULTADOS TRANSITADOS (in F.01, period YYYY-1, with opposite sign) = -242 K€

X7304 Profit / Loss of the period = RESULTADO LÍQUIDO (in F.01, period YYYY-1, with opposite sign) = -913 K€

X7300 Equity attributable to equity holders = sum of all headings X73## (this has to be manually calculated/inserted in BFC) = -1.895 K€, that should match with TOTAL CAPITAL PRÓPRIO (F.01, period YYYY-1, with opposite sign)

For headings with zero amount, we have to insert  "0" to avoid blocking controls.

3.4. I provide accurate information in BFC regarding Process 3 - CBCR Revenues & Headcount

Collect for each conso:

• the detail of revenues (broadly speaking, so not only sales of products) included in the IFRS income statement.
• the headcount.

BFC Schedule:

L4060 – CBCR Revenues & Headcount

⇒Data in K local currency

Headings:

Collected throught headings in L4000 – Data for impairment; 

CBCR400 - Commissions received

CBCR300 - Sales of services

Due dates: 

• For conso Cies : September, 30 – 1st upload in June 30

In September a validation by the CAM and delegated in Accounting Platform is required.

Data entry responsabillity : CAM and delegated in Accounting Platform

In September a validation by the CAM is required.

3.4.1. I provide accurate information in BFC - Schedule L4060

The central upload of CBCR in Actual0 its done by Financial Accounting Service Line, from GR55 - Z4F7.

Schedule L4060 for the CBCR Reporting / Consolidated Companies is due in Q3 but part of the data will be loaded end of Q2 for anticipation.

CAM and delegated in Accounting Platform it's responsible to confirm if the information in BFC it's accurate. For that its needed to use previous year Financial Statements . 

Location:

Financial Statements files (choose year folder) : 

6424 -»

6414 -»

Note: 

For 6424 Open the excel file Financial Statements in sheet "21T", and for 6414 in sheet "18"

In detail (example of ccy 6424 - 2024) :

1 - copy the sales of services from column  - Rédito (Nota 13) to Schedule L4060, heading CBCR300 in K€. 

Example { ACTUAL0 - 2024.12 - 06424 } > Home schedule

( update print screen in 11.2025 for period 2025.12)

...

2 - copy the headcount from rubric "Gastos com o Pessoal" - average number of headcount -  to Schedule L4060, heading CBCR990. 

Example { ACTUAL0 - 2024.12 - 06424 } > Home schedule

( update print screen in 11.2025 for period 2025.12)

3.4.2. I provide accurate information in Model 54 to Fiscal Authorities - AT Autoridade Tributária e Aduaneira

AEOI - DAC4/CBC - Country-by-Country Reporting

Within the scope of the Declaration of Financial and Tax Information by Country, it is available for registration of Registration of Model 54 to communicate the identification of the reporting entity.

Fiscal schedule: During May / until 31.05

I access to AT autoridade tributária e aduaneira by using link: https://www.portaldasfinancas.gov.pt/pt/OE/menu.action?pai=1063&segId=OE

I select:

1.  Fill Declaration = PREENCHER DECLARAÇÃO (MOD. 54)

-» For company 6424, in 2022 declaration, the date to be considered its the same as the company initiate the activity, which its is 11-11-2022. 

In the following years the report period should be all year. 

-» For company 6414, in 2022 declaration, the date to be considered its the same as the company initiate the activity, which its is 17-08-2022. 

In the following years the report period should be all year. 

example 6424 year 2024,

For 2024 NIF´s : 

NIF 201148650 Paulo Conde

NIF 218461402 Carla Oliveira

Select Grupo de Empresas Multinacionais -» Grupo , and fill frames 2 to 5

Frame 2: Identification of Company

Frame 3 : End - Mother Group company 

see in https://khephren.syensqo.com/#/home

Denominação: Syensqo, SA

Morada: Rue de la Fusée 98, B-1130 BRUXELLES

Identificação Fiscal estrangeira: 0798896453

Frame 4 and 5: Not applicable

example 6414 year 2024

select + grupo de empresas Multinacionais and after add Grupo

Denominação: Syensqo, SA

Morada: Rue de la Fusée 98, B-1130 BRUXELLES

Identificação Fiscal estrangeira: 0798896453

Final step for both: 

select Validate = Validar and deliver =  Entregar

2. Get the proof of deliver = OBTER COMPROVATIVO (MOD. 54)  

After submission the proof its immediately available 

save and copy in Drive: 

6424 Modelo 54

6414 Modelo 54

3.5. I publish and integrate all packages of the quarterly category

After provide all schedules are accurate information in Schedules mentioned previously I publish. 

I Click on button highlighted in green:

And accomplish below deadline:

4. Appendix

4.1. CBCR – Country by Country Report 

The CBCR is an OECD request …
« … requiring multinational enterprises to include detailed financial and tax information relating to the global allocation of their income and taxes, among other indicators of economic activity. In practical terms, CbCR better ensures that adequate taxes are paid in the jurisdiction where profits are generated, value is added, and risk is taken. The ultimate goal, of course, is to promote transparency and accuracy in reporting. »

4.2. Headings CBCR revenues & Headcount

The purpose is to collect all IFRS revenues
-» Including revenues currently netted with charges in ACTUAL2 income statement.
-» Excluding income from shares & investments (dividends) and gain from disposal of assets.

a) The previous table lists the diferents headings included in document L4060.

b) The third column presents some relation between the CBCR revenues headings and the current headings reported in the IFRS income statement (ACTUAL2).

⮚ Either the amount reported in a CBCR revenues heading should match with the corresponding income statement heading (e.g. CBCR100 = R10000) … and warning consistency check exists in BFC !

⮚ Or  the amount reported in a CBCR revenues heading is included in the corresponding income statement heading (e.g. CBCR220 included in R36400).

c) Its need to enter for each heading (manually or through interface):

• total amount,
• breakdown by trading partners considered as « related parties », i.e.:

       ▪ Consolidated companies …

       ▪… and non consolidated companies as long as the Solvay ownership rate is above 20%

(in ACTUAL2, trading partners are only consolidated companies).

⮚So the third party amount (code « S9999 » computed by difference) represents revenues towards non-Solvay companies only (while in ACTUAL2, it represents revenues towards non Solvay and non conso companies).

d )One exception

⮚ Heading CBCR990 – Headcount

⇒ Obviously, not a revenue and not broken down by trading partners.

In order to ensure some consistency between IFRS income statement (ACTUAL2) and the CBCR revenues headings (ACTUAL0), warning (not blocking) checks have been implemented whenever possible, so for the following headings only:

⮚ Net sales : CBCR100 vs R10000

⮚ Royalties received according to sales : CBCR200 vs R10600

⮚ Interest income : CBCR500 vs R53710 + R53711

The above checks are done on the total amount only, not on the breakdown by trading partner.

5. Portuguese Legislation

• Diretiva 2013/34/UE do Parlamento Europeu e do Conselho de 26 de junho de 2013, relativa às demonstrações financeiras anuais, às demonstrações financeiras consolidadas e aos relatórios conexos de certas formas de empresas.
• Foi publicada em Diário da República a Portaria n.º 383-A/2017 de 21 de dezembro, que aprova o modelo oficial de declaração e respetivas instruções (Modelo 55) para o cumprimento da obrigação referente à apresentação do Country-by-Country Report, prevista no artigo 121.º-A do Código do IRC. O cumprimento desta obrigação declarativa deve ser efetuado preferencialmente pelo envio, através do Portal das Finanças, de um ficheiro com o formato XML cujas características constam do Anexo II da Portaria publicada.

          Cumpre notar que ao abrigo da norma transitória da presente Portaria, o prazo previsto para apresentação do Country-by-Country Report referente ao período de tributação de 2016, constante do n.º 3 do artigo 121.º-A do Código do IRC, é prorrogado por um prazo adicional de dois meses.

• Foi publicada em Diário da República a Portaria n.º 367/2017 de 11 de dezembro, que aprova o modelo de declaração e respetivas instruções, designado por «Comunicação da Identificação da Entidade Declarante - Declaração Financeira e Fiscal por País» (Modelo 54), para cumprimento da obrigação referida no n.º 4 do artigo 121.º-A do Código do IRC.

End of document.