Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

ERP

4. Remove the icon(s) when not applicable

PF2 WP2 PI2

Frequency

5. Remove the icon(s) when not applicable

 This task should be performed monthly on D+3 twice (once in the morning and another in the afternoon).

Attachments

8. Add the link to attachments or external links

Internal control MM.YYYY.xlsx

 

 

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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this internal control is to check the consistency of the data of SAP and Tagetik.
All data in SAP must the same as in Tagetik.

1.2. Scope

Detail the scope (legal entities, etc.)

All companies WW with consolidation method Fully Consolidated and Proportionally Consolidated.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. SAP vs Tagetik Internal Control 

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

Download the file attached Internal Control MM.YYYY and follow the steps in "Read Me".

The internal control should be done per system, so in total, you'll have three files one for each system PF2, WP2 and PI2.

Update the system and MM.YYYY 

The internal control should be performed at least twice a day in D+3.

The deadline to upload the companies to BFC is 12PM local time so the task should be performed in D+3 morning to ensure all the late postings from EMEA/APAC and in the afternoon to ensure all the late postings from LAM/NAM.


3.1. Transfer

In the sheet Transfer, we need to insert the data from SAP.

Run the interface transactions in PF2/WP2/PI2 with the variant SCO_TAG_ALL 

ZZF_BFC_COLLECTIVE - BFC/BOIC - Update collecting tables 
ZZF_BFC_CONVERSION - BFC Tool  - Handle rounded amounts 
ZZF_BFC_TRANSFER - BFC/BOIC - File Transfer - The variant saves the file in a SAP destination folder. To perform the internal control, save the file in your desktop.

Open the file saved in your desktop (.CSV format) and paste it to the sheet Transfer.

3.2. Tagetik

In the sheet Tagetik, we need to insert the data from Tagetik.

Open Tagetik and open the period we're closing.

Go to Detail Summary, select any company and click on Form

Select TM_CTRL_00 - Internal control

Save the file in your desktop and paste it to the sheet Tagetik


End of document.