Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain: TSU Tools & BAM

Responsibility area:

Table of contents 


Scope

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ERP

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Frequency

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References



Forms



Attachments




<< Stage 0 - I identify the triggering event. >>



1. Objective and Scope

1.1. Objective of this Operation


1.2. Scope


2. Definitions

See Finance Glossary:

  • ...


3. Tasks description

3.1. I (TSU Tools & BAM) identify that the POA of the Legal Entity has to be updated. Several events may trigger this event:

3.1.1. 

Bank account creation and/or legal entity creation   

proactive

Request or information, usually from Corporate Treasury or Legal, due to upcoming organisational changes (resignation, promotion…) 

proactive

Notification at the off-boarding of a POA owner   

proactive

Notification from the control put in place on Leavers / Movers Report  

reactive

Annual circularisation of bank accounts (TSU Tools & BAM or external auditors)

reactive

3.1.2. 

For compliance, we should be in a proactive mode vs. reactive.

The full update process, by bank, by branch, should be tracked in a progress file until the new POAs are fully in place.


End of document.

 

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