Table of Contents

Objective/Purpose

This OP explains how to create or extend local views for a Finished Products, Raw material and Packaging requested for Aroma GBU. 
Scope = Worldwide

Prerequisites 

• The AODocs form is completed, and received by team via an AODocs notification in BMC Helix.

Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.

• Use the transaction MM03 to access display material view.

• Press multiple choice button to receive pop-up window with search options for material master.
• Click on  to open the menu.
• Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'.

• Run a search in Material Description.
• Use Wildcards to best describe.
• Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
• Hit Enter.

• Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
• If result points to  or if the Requester mentions a new article needs to be created then proceed with the creation.

• The PRCOM (ZPRC) code will already exist, or will be created simultaneously.
• For creation of PRCOM ask Marie Pereira

Responsibilities

GBU end-users = Requester
WW SCH managers = Validator
Lisbon Materials Data Team = Material view creation
Plant Contacts = Plant view creation

Creation of new material codes

Creation of a new ZMAT BULK/Packed material code

SAP transaction: MM01

1. Material - blank for new creation
2. Industry sector - always C
3. Material Type - always ZMAT for finished/Semi-finished product

Always create by copy from an existing material (same name eg. VANIFOLIA - BOX 10KG)

Indicate the Plant to be used and the Sales Org + dist. channel  as indicated on the request form, active plant from Copy from material can also be inserted to copy data from Plant and Sales views.

Find a copy from material based on the same chemical, for example in case look for a material with description starting with VANIFOLIA*

Press ENTER

Creation of ZMAT - Raw Material

Use MM01 transaction to create material

Select Views to be created:

• Basic Data 1 (General data)
• Basic Data 2 (General data)
• Classification (General data)
• Plant data views 
  • Sales: General/Plant Data
  • Foreign Trade: Export Data
  • Purchasing
  • Foreign Trade: Import Data
  • MRP 1,2,3,4
  • General Plant Data / Storage 1
  • General Plant Data / Storage 2
  • Quality Management

• Plant: Fill Plant as indicated in the request form
• Storage location: 
• Add Storage Location (Appendix - List of Single Storage Locations). If it is not listed, leave it blank
• Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension

Creation of ZVER - Packaging

Use MM01 transaction to create material

Select Views to be created:

• Basic Data 1 (General data)
• Basic Data 2 (General data)
• Plant data views 
  • Sales: General/Plant Data
  • Foreign Trade: Export Data
  • Purchasing
  • Foreign Trade: Import Data
  • MRP 1,2,3,4
  • General Plant Data / Storage 1
  • General Plant Data / Storage 2

• Plant: Fill Plant as indicated in the request form
• Storage location: 
• Add Storage Location (Appendix - List of Single Storage Locations). If it is not listed, leave it blank
• Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension

Basic data 1

Mandatory information:

1. Material code = generated by SAP
2. Material description = Always in UPPER case,  characters like / # () - … are restricted in general.   
3. Base unit of Measure = always KG. Alternative Uom is defined in Additional Data
4. Material Group = Based on the form
5. Division = indicated in the reference material or in the form (WD)
6. GenItemCatGroup = VERP
7. Gross Weight - Blank Weight Unit = KG
8. Net weight = Blank
9. Matl.GrpPackMatls = Blank

Typically :
0001 Packed in Bulk       (Bulk, intermediate/semi-finished)
0005 Packed in Pallet     (like Drum, IBC, Bag, box…)

Go to Basic Data Text tab by pressing Basic Data Text button

 

Basic data text

Main activities	Key points
Basic data text	Enter Basic data text – Add Material description Use  button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab

Descriptions

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch BG– Bulgarian
Go to Units of Measure tab

Units of measure

Main activities	Key points
Enter Alternate Units of Measure conversions	Request the PC to KG conversion (mandatory)
Return to Main Data

Basic data 2

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Always 90029754 - generic ZPRC number for all ZVER materials
Press Next screen button to move to next selected view

     

   

Sales: sales org. 1

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	DD.MM.YYYY
Tax classification	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless  except FR-LCFR = A
Go to Sales: sales org. 2 view

Sales: sales org. 2

1. Main activities	Key points
   Account assignment group	Check the packaging type: F - Pallet (Consumable) I - Drum, pail, Tote (IBC), Bag, Box
   Item category group	Always VERP
   Note! Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG
   Save the extension

Sales: general/plant

Main activities	Key points
Availability check	Raw materials and packaging – 02
Transportation Group	Always 0001
Loading Group	Always 0001
Packaging Mat type	Entered only for Pallets - 0001
Profit Center	Provided in the form Profit center field available in Sales: general/plant and Plant data / storage 2 views
Batch Management	Never flagged for Packaging material

Foreign trade export

1. The commodity code will be added by the background job by the Global trade
2. You must indicate the Country & Region of Origin is the country where the material is sourced.

Purchasing

1. Enter the Purchasing Group = Provided in the form
2. Plant-sp.matl status = Z1 at the time of creation
3.  Material freight group = Provided in the form, 

MRP 1

MRP Type = ND

Nothing to fill in MRP 2,3,4. Just open the views

Plant data / stor. 1

1. Minimum shelf life and total shelf life - as indicated on form, must be in line with the existing same product material codes.

For Aroma : shelf life => depends of the product

Open Plant data / storage 2, nothing to enter. Profit center will be copied from the Sales general/ plant view.

Completing the material

Main activities	Key points
When all data has been entered, save the material by pressing  button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
Perform material extension to other Plants / Sales Organizations if requested in the form	Check the form As soon as extension of a material to a plant in another (second) Company Code is requested.
Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:	Marie.pereira@syensqo.com, danyse.ryan@syensqo.com Requestor Add the necessary people in the copy based on the plants given in the file Sample email to sent Hello, Material 164721 RM SODIUM LIQUID GRADE D has been extended/ Created to plant 8279. Could you please check and complete your views? Hello Finance Team, Please make sure to create the corresponding Accounting and Costing views and remove the blocking status Z1. Thank you and kind regards`

Creation of ZPRC - Commercial Product

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP2, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

ZPRC record creation for Finished Goods needs to be performed by Danyse Ryan / Marie Pereira

Use MM01 transaction to create material

Tip!
Use Default Setting button to save your selections for future creations

Tip!
Use Default Setting button to save your selections for future creations

MAINTENANCE OF PLANT VIEWS (local contact)

The local plant views - meaning MRP, Forecasting, Scheduling, Plant, Warehouse, Quality, Accounting, Costing - are maintained by specific users in the plant or zone.
After the material is created inform the relevant contacts specific to the plant (See the email template hereafter) Refer to reference file
Example of contact:
Material manufactured in plant 7622-Collonges :

Transfer the AODocs notification (email) to the contacts :

 Extension to additional Plant and Sales Organization

Please use the same views for extension as for creation, this way you will not miss any necessary views.
When the material extended to the plant, please send the mail to the plant contacts.
Email template to send;
``Hello,
Material 164721 RM SODIUM LIQUID GRADE D has been extended to plant 8279. Could you please complete your views?
Thank you and kind regards``

MATERIAL DELETION

ACTIVE PRODUCT, blocking a single plant 

Ensure that no stock exists at the plant level (Transaction MMBE)
In transaction MM02 you can enter the Z0 block in the field [Plant-sp.matl status] -> it is shared between the following material views:
PURCHASING / MRP1 / COSTING 1
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Press SAVE
In transaction MM06 enter the material code and plant code to be blocked
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Press ENTER

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Flag/Select the plant to be blocked/deleted then  Press SAVE

ACTIVE PRODUCT, blocking a single sales view

Transaction MM06

Indicate the material and the specific sales area that is to be blocked.
Press ENTER

Tick the box in Sales organization/distribution channel.
Press SAVE

OBSOLETE PRODUCT [one-time rationalization]

Prerequisite: Requested by Data Steward (Administrator) or WW supply chain.
PRCOM will be blocked and marked for deletion at client level -managed by Danyse Ryan(GBU Data Steward).
Finished Material [ZMAT] materials will be blocked and marked for deletion at client level -managed by SBS D&A Team.
No stock should exist at ZMAT level nor should any material operations be in progress.
<span style="color: #666666">Blocking the ZMAT</span>

BASIC DATA 1

X-plant matl status => Z0 
Valid from =>  date of blocking

Set MRP Type (MRP1 view) to ND for each plant that has to be blocked

ADDITIONAL DATA

Descriptions

The description in all languages will be have OBS …
Blocking/deletion of Plant view
If the material is made obsolete at client level then ensure that the Z0 block is added for ALL plant views attached to the material.
For more information about the block see the file "Documentation X-plant matl status.ppt"

MM06  Deletion at client level

enter the material code 
Press ENTER

Flag/Select the material to be blocked/deleted then  Press SAVE