Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels:

    • Scope of applicability: ww, country_accounting

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam,uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) -" I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain: Treasury Reporting

Responsibility area: Ensure Foreing Exchange results monthly closure

Table of contents 


Scope

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ERP

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Frequency

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References


Forms



Attachments


 

 

<< I update the file "Group foreign exchange results" >>



1. Objective and Scope

1.1. Objective of this Operation

The objective of this procedure is to summarize the Syensqo Group Exchange Results and explain to the top management the main events that compose them.

Additionally this report will show the impact of Cash Flow Hedge Accounting in the group accounts.

1.2. Scope

ww,tresury_reporting

Accounts:

R12900 Impact of Cash Flow Hedge instruments in gross margin

R53800 Commercial FX

R53830 Financial FX


Report:


This report is done on a quarterly basis and will be used on the quarter presentation prepared by Treasury Reporting Team "SYENSQO Financial Instruments and Financial results Reporting - MM.YYYY" stored in G Drive.

2. Definitions

Cash Flow Hedge is used to manage variability in cash flows of a future transaction and can be related to either a financial or non financial item. This exposure could be the result of a recognized asset or liability (e.g., variable-rate debt) or a forecasted transaction (e.g., planned purchase of a commodity or forecasted interest payment). A cash flow hedge involves the use of a hedging instrument (a derivative) that essentially locks in the amount of a future cash inflow or outflow that would otherwise be impacted by movements in the market.


See Finance Glossary:

  • .

3. Tasks description


The Group Foreign Exchange Results is a report based on excel retrieve from BFC converted to M€.

The location is

\\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\2 - Treasury and net debt\YYYY\MM.YYYY\FX Result

3.1. I update the file "Group foreign exchange" with the main variations of the month and year to date

Purpose:

Prepare the Group Foreign Exchange Results Summary Via BFC retrieve comparing the YTD figures from Y with Y-1.


Steps to execute:

Update the correspondent reporting period and period of comparison.

Please note that the periods should always be in this format 2025.06, since the excel cell is linked to the BFC Retrieve formulas.



After the period update execute a BFC Retrieve in the sheet.

All formulas are divided by 1000 since the report is in M€.


3.2. I analyze the file "Group foreign exchange" and add comments to the results.

Purpose:

Comment the composition by account of the Group Foreign Exchange Results


Steps to execute

In order to comment R12900 Other variable expenses on sales (Cash flow hedge on turnover) - GBU.


Currently The Group is hedging the positions in three companies 02232 / 03383 / 77281. In case we have a new company hedging we should update the report by adding it in the BFC retrieve of account R12900.


Go to Analysis Financial Instruments file located on: \\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\1 - Financial Instruments\YYYY\MM. Month\Synthèse


Retrieve by company the recycling effect (F61) by company and currency pair and include it in the comment of the Group Foreign Exchange Result.




For Accounts R53800 and R53820 retrieve the main comments from the analysis already performed in FX MONITORING MMYYYY located on: 

\\lucapfs01sco.oxo.priv\LUCAP-USERS\Financial Controlling & Cash Accounting process\7 - Financial Controlling\3 - Monthly closing\2 - Treasury and net debt\YYYY\MM.YYYY\FX Result



End of document.