1 OBJECTIVE AND SCOPE

1.1. Objective of this Procedure

This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZPRC, ZMAT, ZVER and ZUNB Material master data management for GBU Technology Solutions (Legacy Cytec organization).

Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion. Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga SBS Data Management when extending materials to Trading Plants. For Sample codes Riga SBS Data Management is creating all necessary views.
Requests of Technology Solutions Material Master creation or maintenance can be performed by approved requestors listed in Attachment 3 – List of approved requestors. 

All requests are sent to Riga Data Operations team Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga Data Operations team: datamanage@solvay.com

Request form for Technology Solutions Materials is stored on Google Drive.

The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.

This document's objective is to provide a guide to managing Material master data for ZMAT materials.

1.2. Scope

Under Riga Data Operations's scope is the management of ZMAT, ZVER and ZUNB materials for GBU Technology Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS materials is described in a separate procedure. Riga Data Operations can create and extend ZDIE materials if requested so by Finance.


Material Type

Description

Division

ZMAT

Finished Goods
Semi-finished Goods
Raw Materials

Multiple
Multiple
KV

ZPRC

Commercial Products

N/A

ZVER

Packaging

WD

ZUNB

Stocked and non-valuated materials

WD (for packaging)

ZDIE

Services

Multiple


1.3. Abbreviations

Abbr.

Description

Abbr.

Description

RCS

Rhodia Core System

SBS

Solvay Business Services

ZMAT

Finished product, semi-finished product, raw material

HSE

Health, Safety and Environment

ZVER

Packaging

DG

Dangerous goods

ZUNB

Stocked and not valuated material

MRP

Material Resource Planning

ZDIE

Service

UoM

Unit of Measure

ZPRC

Commercial Product

MSDS

Material Safety Data Sheet

1.4. Roles and responsibilities

ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the Material form must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Operations team to ensure no duplicates are created.

2 STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of material in RCS

2.1.1. Pre-requisites

ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.


 

Main activities

Tips / Best practices

Key points

Enter transaction MM03

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Display

Main activities

Tips / Best practices

Key points

Press multiple choice button to receive pop-up window with search options for material master



 

Main activities

Tips / Best practices

Key points

Click on to open the menu



Select the option 'Material Number/Material Description' and/or

'Materials by Commercial Product (PRCOM)'

Field 'Old material number' can be used to look up material by BPCS Code (temporarily).
Field 'Old material number' contains MSDS number for ZPRC materials (temporarily).
Other search options can be useful as well.



Main activities

Tips / Best practices

Key points

Run a search in Material Description

Use Wildcards to best describe

Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.

Hit Enter



Main activities

Tips / Best practices

Key points

Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.


If result points to or if the Requester mentions a new article need to be created then proceed with the creation.


2.1.2. Creation of material

 

Main activities

Tips / Best practices

Key points

Enter transaction MM01

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)


 

Main activities

Tips / Best practices

Key points

Enter Industry Sector


Always choose "Chemical Industry"

Enter Material Type


Select the material type indicated in the request form

Copy from… Material

Option to copy data from an existing material can be useful in some cases.


Hit Enter





Main activities

Tips / Best practices

Key points

Select Views to be created

Creation of views can be performed all at once or in separate steps

Select Basic Data 1 & 2, Classification and Label Data Views (General Data).

If Sales Organization and Distribution Channel are provided, select Sales: Sales Org. Data 1 & 2 Views (without filling Plant field).

If Plant is provided, select Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, General Plant Data/Storage 1 & 2.

NOTE! Please notify Michael Wilson and William Weddle for any materials created or extended to plant 8712 and 8636.

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077), 8521 (054), 8636 (039) – by default
For 8359 - only if requested.



*Reactor level Materials* need Basic Data 1 & 2, Classification, Sales: General/Plant Data, General Plant Data/Storage 1 & 2.
Sales Org. not to be filled!

*Intermediates* should be created as Finished Products and can be opened to sales organization 1 and 2 views if requested by the product manager.
How to identify: if in the description there is "INTERMEDIATE", however we could have exceptions and they should be confirmed with the Product Manager

*Samples* need Basic Data 1 & 2, Sales: Sales Org. Data 1 & 2, Sales: General/Plant Data, Foreign Trade: Export Data, MRP 1-4, Accounting 1 & 2, Costing 1 & 2, Label Data Views.
Not needed: Classification, Purchasing, General Plant Data/Storage 1 & 2.

For Trading Plants listed below Classification, Accounting, Costing Views have to be created. Views are completed in the same way as for CMC Samples except the Planning views (MRP 1-4).

  • 8570 (Co. Cd. 7008)
  • 8572 (Co. Cd. 7723)
  • 8575 (Co. Cd. 7752)
  • 8580 (Co. Cd. 7794)
  • 8574 (Co. Cd. 7734)

Hit Enter

Use Default Setting button to save your selections for future creations



Main activitiesKey Points
Fill in Organizational Levels
  • Plant: Fill Plant as indicated in the request form
  • Storage location: Extend to Storage Location when there is only option per plant (Storage location number is the same as plant number). If there is more than one option, leave it blank.
  • Sales Organization and Distribution Channel as indicated in request form.
  • Warehouse: only for specific plants listed above


Main activities

Tips / Best practices

Key points

Enter Material Description

Check the request form for "SHORT DESCRIPTION"


Enter Base Unit of Measure


Always KG

Enter Material Group

Check the request form

Finished goods, SF goods – 0450

Old Material Number

Populate the BPCS

Enter Division


Check the request form

Enter General Item Category Group

Already pre-filled

ZMAT – NORM

Enter Gross Weight

Check the request form

Proportion of Gross weight to Net weight to be entered (Net = 1)

i.e. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP

Enter Net Weight


Always 1

Enter UoM for Weight


Always KG

Enter Volume (per 1 Net weight unit of measure)


Check the request form
If blank in the form, leave the field blank

Enter UoM for Volume

Entered only when Volume provided

 Always CD3

Enter Matl Grp Pack.Matls (Packaging Group)


Check the request form

0005 - for packed materials and Samples
0001 - for Bulk and Reactor level

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



Main activities

Tips / Best practices

Key points

Enter Basic data text – description from ZPRC code.


Use button to add languages
Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish

& – Brazilian Portuguese

N – Dutch

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



 

Main activities

Tips / Best practices

Key points

Enter material descriptions in local languages

NOTE: Check if material description is in line with product name on MSDS.

12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

Go to Units of measure tab

From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



 

Main activities

Tips / Best practices

Key points

Enter Alternate Units of Measure conversions


Fixed conversion 11023 LB <-> 5000 KG has to be entered for all ZMAT materials except Samples

Enter conversion of Stock keeping UoM to Base UoM


Check the request form

Enter quantity of Stock keeping UoM in Pallet


Check the request form

Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line.
NOTE! Do not enter a PAL UOM for Totes (IBC) or when not provided (special cases for Cylinders and Big Bag as sometimes they do not require pallet).

Enter any additional conversion if requested


 Check the request form

Return to Main Data





Main activities

Key points

Inspection text

If in the material form the transportation group is Isothermal:

0002 Isothermal pack
0006 Isothermal bulk
0013 Isotherm.Liq.Haz.Pac
0016 Isothermal Liq. Bulk

The inspection interval must be provided by the Product Manager and added to the material master

12 mandatory languages are: 
EN – English 
Z9 – Brazilian Portuguese 
ZH – Chinese 
KO – Korean 
DE – German 
FR – French 
IT – Italian 
JA – Japanese 
PL – Polish 
PT – Portuguese 
ES – Spanish
NL – Dutch

Additional Information

The statement the protect from freeze information is taken from Sec 7 of the SDS:

Return to Main Data



Main activities

Tips / Best practices

Key points

Go to Basic data 2 view



Enter Basic material (related ZPRC Code)


Check the request form
Mandatory field! No additional characters are allowed (for example space or special characters)

Enter Dangerous Goods indicator profile


ZIP for all materials at the moment of material creation

Tick Environmentally relevant


Mandatory for all Finished and semi-finished goods

Go to Classification view

Classification is not applicable for packaging materials (ZVER) and for Sample codes



 

Main activities

Tips / Best practices

Key points

Select "Batch" type of Classification




Main activities

Key points

Enter Class Type 023

014 – Technology Solutions

Go to Sales: sales org. 1 view


Main activities

Tips / Best practices

Key points

Enter Sales unit

Check the request form

Enter LB even if left blank by Requestor in request form for US and CA Sales Organizations

Enter Cross-distribution-chain specific material status


Status 63 is to be set at the moment of material creation to allow use of material in operations

Enter Valid from date for Cross-distribution-chain specific material status


DD.MM.YYYY

Enter Delivering Plant

Note! If the plant does not exists for sales organization and distribution channel combination, contact Danyse Ryan (danyse.ryan@solvay.com) to create the link

Check the request form

Maintain Tax classifications

System will automatically determine which Countries' tax lines should be added

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Enter Minimum order quantity

Check the request form

Enter Net weight.
Blank for Bulk

Enter Minimum delivery quantity

Check the request form

Enter Net weight.
Blank for Bulk

Enter Delivery unit

Check the request form

Always 1.
Blank for Bulk

Enter Unit of Measure of Delivery unit

Check the request form

Always equal to Primary Packaging unit, enter even if left blank by Requestor in request form.
Blank for Bulk

Enter Rounding Profile


For Packed materials select the option Z50% that corresponds to Primary Packaging unit.
For Bulk and Samples leave the field empty.
Note!
Sales Org. NL01 and Distribution channel 9P- polymer additives. (Division E2)
Creation: confirm with the requester if the rounding profile should be (ZPAL)
Extension: use ZPAL as default

Go to Sales: sales org. 2 view




Main activities

Tips / Best practices

Key points

Enter Material statistics group


Always 1

Enter Account assignment group


Check the request form

Enter Item category group

Check the request form

ZMAT – ZMAN in SAP
For Sales Org BR33 - NORM

Go to Sales: general/plant view




Main activities

Tips / Best practices

Key points

Enter Material freight group

Check the request form

Mandatory for Packed materials for US, CA and BR
Bulk - empty

Enter Availability check


Finished Goods (F & T) – T3
Semi-finished goods (I) – S3
Samples – KP

Activate Batch Management requirement indicator

Same field is also available in Purchasing, Plant data / storage 1 and Warehouse Management 1 views

Always checked for ZMAT
Not checked for CMC Samples

Enter Transportation Group

'Hazardeous' groups to be used for materials having GPP DG Indicator.
Samples – 0007 (ZIP and Z00), 0010 (GPP)

Check the request form

Enter Loading Group


Bulk – 0002
Else – 0001 (including samples)

Enter Profit Center

Same field is also available in Plant data / storage 2 view

Check the request form
NOTE! For Distribution Channel and Trading plants should begin with Company code. For materials with Division E3, E4, E5, E6 for all plant types use the structure CCCC-Xyyyy
Where yyyy = last 4 digits of the specific IECRA for each product line:
E0 = IECRA01219 - PHOSPHORUS DIV
E3 = IECRA01286 - INDUSTRIAL MINERALS
E4 = IECRA01235 - ALUMINA
E5 = IECRA01236 - MINERAL PROCESSING
E6 = IECRA01237 - MEP
E7 = IECRA01219 - PHOSPHORUS DIV
H0 = IECRA01285 - FUMIGANTS
SX = IECRA01219 - PHOSPHORUS DIV
SY = IECRA01265 - PROBAN
TF = IECRA01266 - NA HYPO

Go to Foreign trade export view





Main activities

Tips / Best practices

Key points

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team

When extending material to a new Plant the Commodity/import code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension has to be added in the linked file.

Contact htsclassification@solvay.com for missing control code.


Control codeIf material has to be extend to Brazil plants, Control Code should be provided before, otherwise SAP will not be able to save material code.

Enter Country of origin

Mandatory information! If not provided in the form, ask the requester.

Check the request form

Enter Mat. CFOP category

Field is mandatory for Brazil (8789) plants only

Always 0

Go to Purchasing view





Main activities

Tips / Best practices

Key points

Enter Purchasing Group


 Check the request form

Enter Plant-specific material status

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Status Z1 is to be used at the time of material creation.

For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) and for Samples leave the field blank.

Enter Material freight group

Mandatory for Packed materials for US, CA and BR Sales Organizations.

Check the request form

Activate automatic Purchase Order indicator


Always checked

Activate Batch Management requirement indicator

Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Always checked for ZMAT

Enter Purchasing value key


Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

Enter GR processing time

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 2
Default value for Plant 8035 – 1
Default value for Plant 8605 – 0

Go to Plant data / storage 1 view




Main activities

Tips / Best practices

Key points

Enter Physical inventory indicator for cycle counting

Plant data administrators will change the field value if necessary.


Note! If the link does not exist with the plant, contact Danyse Ryan and request the link creation.

Default value at the time of material creation – B

Activate Batch Management requirement indicator

Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views

Always checked for ZMAT
Not checked for Samples

Enter Minimum Remaining Shelf Life

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 1

Enter Total shelf life

Shelf life days should be consistent on Commercial Product level.

Check the form

Go to Plant data / storage 2 view




Main activities

Tips / Best practices

Key points

Enter Profit Center

Same field is also available in Sales: General Plant Data view


Go to next view

Go to Warehouse Management 1 view if applicable; else go to Label Data view.



Main activities

Tips / Best practices

Key points

Activate Batch Management requirement indicator

Same field is also available in Sales: general / plant, Purchasing and Plant data / storage 1 views

Always checked for ZMAT
Not checked for Samples

Go to Warehouse Management 2 view




 

Main activities

Tips / Best practices

Key points

Go to Label Data view

No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created




Technology Solutions

Primary Packaging Unit (PPU): Copy from the form

Exception!
For BULK use KG
For plant 8035 view has to be activated but nothing except Primary Pack Unit has to be entered

  • Choose the reference material# based on the Packaging type
    • Example: Primary Pack. Unit CY - choose 147570 

Templates for Label data:
147507 - LABEL MODEL LARGE (SS, DR, TE, BB)
147570 - LABEL MODEL MEDIUM (BX, CY, JRC, PL, BULK)
147572 - LABEL MODEL SMALL (BAG)
149059 - LABEL MODEL SAMPLE MATERIALS

  • Double click on the first line


  • Only select the label correspondent to the Primary Pack. Unit
  • Press


  • Follow up by steps indicated in Additional Instructions of corresponding label type of linked file
  • Enter Label Category, Label Size and number of Copies for each required label type
  • See Attachment 1 – Label requirements for label requirements by material packaging type
  • Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP

  • Define Validity Areas for each label type

    All label types – DELIVERY, GENERIC and MTS by default
    Transport Label – MTS, DELIVERY and GENERIC should be added.

    Check if all labels have Validity Areas defined



 

Main activities

Tips / Best practices

Key points

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:


Perform material extension to other Plants / Sales Organizations if requested in the form.

As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements.

Information on all new ZMAT creations and plant/sales organization extensions has to be sent to:

Information on all ZMAT inactivations has to be sent to:


2.1.3. Creation of CMC sample material

Data Management is creating all necessary views for CMC Sample codes.
Note! CMC Samples can be created only for CMC plants: 8588 - 7008 / CMC New Milford and 8595 - 7794 / CMC Waalwijk

Main activities

Tips / Best practices

Key points

Enter transaction MM01

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)


Main activities

Tips / Best practices

Key points

Enter Industry sector


C Chemical industry

Enter Material Type


ZMAT /Finished pdt & RM & SF

Use Copy from… option


149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation.

Hit Enter




Main activities

Tips / Best practices

Key points

Select Views to be created

Creation of views can be performed all at once or in separate steps

*Samples* need Basic Data 1 & 2, Sales: Sales Org. Data 1 & 2, Sales: General/Plant Data, Foreign Trade: Export Data, MRP 1-4, Accounting 1 & 2, Costing 1 & 2, Label Data Views.

Hit Enter

Use Default Setting button to save your selections for future creations



Main activities

Tips / Best practices

Key points

Fill in Organizational Levels


Fill Plant as indicated in request form. Fill Sales Organization and Distribution Channel as indicated in request form.

Hit Enter

Use Default Setting button to save your selections for future creations



Main activities

Tips / Best practices

Key points

Enter Material Description

Check the request form for "SHORT DESCRIPTION"


Check Base Unit of Measure and Weight unit

Check the request form

G for samples (there can be exceptions)

Enter Division

Check the request form


Enter Matl Grp Pack. Matls
Enter 0005

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



Main activities

Tips / Best practices

Key points

Enter Basic data text – description from ZPRC code.

Use button to add languages
Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish

& – Brazilian Portuguese

N – Dutch

Go to next (for example Units of Measure) tab

From Basic Data View Additional Data tabs can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



Main activities

Tips / Best practices

Key points

Enter Alternate Units of Measure conversions

Check the request form


Go to next (for example Descriptions) tab

From Basic Data View Additional Data tabs can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.




Main activities

Tips / Best practices

Key points

Enter material descriptions in local languages

NOTE: Check if material description is in line with product name on MSDS.

12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish

NL – Dutch

Return to Main Data




Main activities

Tips / Best practices

Key points

Go to Basic data 2 view



Enter Basic material (related ZPRC Code)

Mandatory field! No additional characters are allowed (for example space or special characters)

 Check the request form

Check Dangerous Goods indicator profile


ZIP for all materials at the moment of material creation

Check that material is flagged as Environmentally relevant

Mandatory for all Finished and semi-finished goods


Go to Sales: sales org. 1 view





Main activities

Tips / Best practices

Key points

Enter Cross-distribution-chain specific material status


Status 63 is to be set at the moment of material creation to allow use of material in operations

Enter Valid from date for Cross-distribution-chain specific material status

DD.MM.YYYY


Maintain Tax classifications

System will automatically determine which Countries' tax lines should be added

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Go to Sales: sales org. 2 view




Main activities

Tips / Best practices

Key points

Enter Account assignment group


Samples – F

Check Item category group


Samples – NORM

Go to Sales: general/plant view




Main activities

Tips / Best practices

Key points

Enter Material freight group

Mandatory for Packed materials for US, CA and BR

Check the request form

Enter Availability check

Same field is also available in MRP 3 view

Samples – KP

Enter Transportation Group

'Hazardous' groups to be used for materials having GPP DG Indicator.

Samples – 0007 (ZIP and Z00), 0010 (GPP)

Enter Loading Group


0001 for samples

Enter Profit Center

Same field is also available in Costing 1 view

Check the request form

Go to Foreign trade export view




Main activities

Tips / Best practices

Key points

Check Commodity/import code

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team


Enter Country of origin

Mandatory information! If not provided in the form, ask the requester.

Check the request form

Go to MRP 1 view




Main activities

Tips / Best practices

Key points

Enter MRP Type


Default value – ND

Enter MRP Controller


Default value – S10

Go to MRP 2 view




Main activities

Tips / Best practices

Key points

Enter Procurement type


Default value – F

Enter Backflush


Default value – 2

Enter Planned Delivery Time


Default value – 30

Enter GR Processing Time


Default value – 2

Enter SchedMargin key


Default value – 000

Go to MRP 3 view




Main activities

Tips / Best practices

Key points

Enter Total replenishment lead time


Default value – 3

Go to MRP 4 view




Main activities

Tips / Best practices

Key points

Enter Selection method


Default value – 3

Enter Individual/coll.


Default value – 2

Go to Accounting 1 view




Main activities

Tips / Best practices

Key points

Enter Valuation Class


Default value – Z130

Enter Price Unit


Default value – 1000

Enter Standard price


Default value – 1

Go to Accounting 2 view




Main activities

Tips / Best practices

Key points

Go to Costing 1 view

No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created



Main activities

Tips / Best practices

Key points

Flag Do Not Cost


Default value – flagged

Flag With Qty Structure


Default value – flagged

Flag Material origin


Default value – flagged

Go to Costing 2 view




Main activities

Tips / Best practices

Key points

Go to Label Data view

No data has to be maintained in Costing 2 view at the time of material creation, however the view has to be created



Main activities

Tips / Best practices

Key points

Check if all labels have been copied from Model code

See Attachment 1 – Label requirements for label requirements by material packaging type

For material with Dangerous Goods Profile GPP Transport Label Z_TRANS is to be added

Check if all labels have Validity Areas defined

All label types – DELIVERY and GENERIC
Transport Label – DELIVERY, GENERIC and MTS

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:


2.1.4. Creation of Plant shipped sample material

Data Management is creating general, purchasing and planning views, finance complete their own views.

Main activities

Tips / Best practices

Key points

Enter transaction MM01

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)


Main activities

Tips / Best practices

Key points

Enter Industry sector


C Chemical industry

Enter Material Type


ZMAT /Finished pdt & RM & SF

Hit Enter




Main activities

Tips / Best practices

Key points

Select Views to be created

Creation of views can be performed all at once or in separate steps

*Samples need Basic Data 1 & 2, Classifications, Sales: Sales Org. Data 1 & 2, Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, MRP 1, MRP 2, MRP 3, MRP 4,General Plant Data / Storage 1, General Plant Data / Storage 2 Label Data Views.

Hit Enter

Use Default Setting button to save your selections for future creations



Main activities

Tips / Best practices

Key points

Fill in Organizational Levels


Fill Plant as indicated in request form. Fill Sales Organization and Distribution Channel as indicated in request form.

No storage location for plant 8806

Hit Enter

Use Default Setting button to save your selections for future creations



Main activities

Tips / Best practices

Key points

Enter Material Description

Check the request form for "SHORT DESCRIPTION"

Note! For Atequiza plant (8356) the description must contain "PRODUCT NAME + AQ SAMPLE"

Example:

Check Base Unit of Measure and Weight unit

Check the request form

Always KG

*If provided G go back to the requester and confirm if it should be created as CMC sample

Enter Division

Check the request form


Gross Weight
Always 1
Net Weight
Always 1
Matl Grp Pack. Matls
Enter 0005

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



Main activities

Tips / Best practices

Key points

Enter Basic data text – description from ZPRC code.

Use button to add languages
Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish

& – Brazilian Portuguese

N – Dutch

Go to next (for example Units of Measure) tab

From Basic Data View Additional Data tabs can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



Main activities

Tips / Best practices

Key points

Enter Alternate Units of Measure conversions

Check the request form


Go to next (for example Descriptions) tab

From Basic Data View Additional Data tabs can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.



Main activities

Tips / Best practices

Key points

Enter material descriptions in local languages

NOTE: Check if material description is in line with product name on MSDS.

12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish

NL – Dutch

Return to Main Data




Main activities

Tips / Best practices

Key points

Go to Basic data 2 view



Enter Basic material (related ZPRC Code)

Check the request form

Mandatory field! No additional characters are allowed (for example space or special characters)


Check Dangerous Goods indicator profile


ZIP for all materials at the moment of material creation

Check that material is flagged as Environmentally relevant

Mandatory for all Finished and semi-finished goods


Go to Sales: classifications view



Main activities

Tips / Best practices

Key points

Select "Batch" type of Classification




#

Main activities

Tips / Best practices

Key points

26

Enter Class


014 – Technology Solutions

27

Press Next screen button to move to next selected view



Main activities

Tips / Best practices

Key points

Enter Cross-distribution-chain specific material status


Status 63 is to be set at the moment of material creation to allow use of material in operations

Enter Valid from date for Cross-distribution-chain specific material status

DD.MM.YYYY


Maintain Tax classifications

System will automatically determine which Countries' tax lines should be added

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Go to Sales: sales org. 2 view




Main activities

Tips / Best practices

Key points

Enter Account assignment group


Samples – F

Check Item category group


Samples – NORM

Go to Sales: general/plant view




Main activities

Tips / Best practices

Key points

Enter Material freight group

Check the request form

Mandatory for Packed materials for US, CA and BR

Enter Availability check

Same field is also available in MRP 3 view

Samples – ZP

Activate Batch Management requirement indicator

Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Always checked

Enter Transportation Group

'Hazardous' groups to be used for materials having GPP DG Indicator.

Samples – 0007 (ZIP and Z00), 0010 (GPP)

Enter Loading Group


0001 for samples

Enter Profit Center

Check the request form

Check the request form

Go to Foreign trade export view




Main activities

Tips / Best practices

Key points

Check Commodity/import code

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team


Enter Country of origin

Check the request form


Go to Purchasing view




Main activities

Tips / Best practices

Key points

Enter Purchasing Group

Check the request form


Enter Plant-specific material status

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Status Z1 is to be used at the time of material creation. For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) and for CMC Samples leave the field blank.

Activate automatic Purchase Order indicator


Always checked

Activate Batch Management requirement indicator

Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Always checked

Enter Purchasing value key


Always – 0001

Go to next view

Go to MRP 1



Main activities

Tips / Best practices

Key points

Enter MRP Type


Default value – ND

Enter MRP Controller


Default value – S10

For plant 8806 - F10

Go to MRP 2 view





Main activities

Tips / Best practices

Key points

Enter Procurement type


Default value – F

Enter Backflush


Default value – 2

Enter SchedMargin key


Default value – 000

Enter Prod. stor. location

For plant 8373 Default - R&I

For plant 8356 Default - SAMP

Enter Storage loc. for EP

For plant 8373 Default - R&I

For plant 8356 Default - SAMP

Go to MRP 3 view




Main activities

Tips / Best practices

Key points

Double check Availability check


Default value ZP

Go to MRP 4 view





Main activities

Tips / Best practices

Key points

Enter Selection method


Default value – 3

Enter Individual/coll.


Default value – 2

Go to Plant General Plant Data / Storage 1

Note: Is very important to open the plant shipped sample to these views.


Main activities

Tips / Best practices

Key points

Activate Batch Management requirement indicator

Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views

Always checked

Enter Minimum Remaining Shelf Life

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 1

Enter Total shelf life

Check the request formShelf life days should be consistent on Commercial Product level

Go to Plant data / storage 2 view



Main activities

Tips / Best practices

Key points

Enter Profit Center

Same field is also available in Sales: General Plant Data view


Go to Label data view




Main activities

Tips / Best practices

Key points

Select the primary packaging unit of measurement

For Plant shipped sample materials – KG

Always KG

Press the indicated button to Import labeling specifications for plant shipped samples.

Use possibility to import label specifications from model codes created. Follow up by steps indicated in Additional Instructions of corresponding label type of linked file

For Plant shipped sample material use:

149059 - LABEL MODEL SAMPLE MATERIALS

Check if all labels have been copied from Model code

See Attachment 1 – Label requirements for label requirements by material packaging type

For material with Dangerous Goods Profile GPP Transport Label Z_TRANS is to be added

Check if all labels have Validity Areas defined

All label types – DELIVERY and GENERIC
Transport Label – DELIVERY, GENERIC and MTS

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:



2.1.5. Creation of material for Composite Materials (Division F4/LR)

Main activities

Tips / Best practices

Key points

Enter transaction MM01

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)


 

Main activities

Tips / Best practices

Key points

Enter Industry sector


C Chemical industry

Enter Material Type


ZMAT /Finished pdt & RM & SF

Hit Enter






Main activities

Tips / Best practices

Key points

Select Views to be created

Creation of views can be performed all at once or in separate steps

Select Basic Data 1 & 2, Classification and Label Data Views.
If Sales Organization and Distribution Channel is provided, select Sales: Sales Org. Data 1 & 2 Views (without filling Plant field).

If Plant is provided, select Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, MRP 1-4, General Plant Data/Storage 1 & 2.

Hit Enter

Use Default Setting button to save your selections for future creations



Main activities

Tips / Best practices

Key points

Fill in Organizational Levels


Fill Plant as indicated in request form. Fill Sales Organization and Distribution Channel as indicated in request form.

Hit Enter




Main activities

Tips / Best practices

Key points

Enter Material Description

Check the request form for "SHORT DESCRIPTION"


Enter Base Unit of Measure

Check the request form


Enter Material Group

Check the request form

Finished goods – 0450

Enter Division

Check the request form

Process Materials – F4 or LR in SAP

Enter General Item Category Group

Already pre-filled

ZMAT – NORM in SAP

Enter Gross Weight

Check the request form

(no ratio, enter weight)

Enter Net Weight

Check the request form

(no ratio, enter weight)

Enter UoM for Weight

Already pre-filled

Always KG

Enter Packing Group

Check the request form

Always 0005

Go to Additional Data




Main activities

Tips / Best practices

Key points

Enter material descriptions in local languages
NOTE: Check if material description is in line with product name on MSDS.


12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish

NL – Dutch

Go to Units of measure






Main activities

Tips / Best practices

Key points

Enter Alternate Units of Measure conversions

Check the request form


Return to Main Data



Main activities

Tips / Best practices

Key points

Go to Basic data 2 view



Enter Basic material (related ZPRC Code)

Check the request form

Mandatory field! No additional characters are allowed (for example space or special characters)


Check Dangerous Goods indicator profile


ZIP for all materials at the moment of material creation

Check that material is flagged as Environmentally relevant

Mandatory for all Finished and semi-finished goods


Go to Classification view




Main activities

Tips / Best practices

Key points

Select "Batch" type of Classification




Main activities

Tips / Best practices

Key points

Enter Class


016 – Composite Materials

Press Next screen button to move to next selected view




Main activities

Tips / Best practices

Key points

Enter Cross-distribution-chain specific material status


Status 63 is to be set at the moment of material creation to allow use of material in operations

Enter Valid from date for Cross-distribution-chain specific material status

DD.MM.YYYY


Maintain Tax classifications

System will automatically determine which Countries' tax lines should be added

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Go to Sales: sales org. 2 view




Main activities

Tips / Best practices

Key points

Matl. statistics group
Default - 1

Enter Account assignment group


Composite materials – T

Item category group
Default - ZMAN

Go to Sales: general/plant view




Main activities

Tips / Best practices

Key points

Enter Material freight group

Same field is also available in Purchasing view.

Mandatory for Packed materials for US, CA and BR. Check the request form

Enter Availability check

Same field is also available in MRP 3 view

Plants of Co.Cd. 7734 – T3
Plant 8789 – Z6

Activate Batch Management requirement indicator

Same field is also available in Purchasing and Plant data / storage 1 views

Always checked for ZMAT

Enter Transportation Group

'Hazardous' groups to be used for materials having GPP DG Indicator.

0001 for Composite Materials

Enter Loading Group


0001 for Composite Materials

Enter Profit Center

Check the request form

Plant 8789 - 7523-I1224

Go to Foreign trade export view




Main activities

Tips / Best practices

Key points

Check Commodity/import code

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team. Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension has to be added in the linked file.


Control codeIf material has to be extend to Brazil plants, Control Code should be provided before, otherwise SAP will not be able to save material code.
Enter Mat. CFOP category

Field is mandatory for Brazil plants only

Always 0

Enter Country of origin

Check the request form


Go to Purchasing view




Main activities

Tips / Best practices

Key points

Enter Variable order unit


Always 1

Enter Purchasing Group

Check the request form


Enter Plant-specific material status

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Status Z1 is to be used at the time of material creation.

Enter Material freight group

Same field is also available in Sales: general / plant view.

Mandatory for Packed materials for US, CA and BR. Check the request form

Activate automatic Purchase Order indicator


Always checked

Activate Batch Management requirement indicator

Same field is also available in Sales: General Plant Data and Plant data / storage 1 views.

Always checked for ZMAT

Enter Purchasing value key


Packed ZMAT – 0001

Enter GR processing time

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 2

Go to MRP 1 view



Main activities

Tips / Best practices

Key points

Enter MRP group


Default value – Z010

Enter MRP Type


Default value – P3

Enter Planning time fence


Default value – 120

Enter MRP Controller


Default value – IBL
Brazil Plants 8789 - CMT  - Descripton FG-DRP-CM-TS

Enter Lot size


Default value – EX

Enter Minimum Lot Size


Default value – 1

Go to MRP 2 view




Main activities

Tips / Best practices

Key points

Enter Procurement type


Default value – F

Enter Backflush


Default value – 2

Enter Planned Delivery Time


Default value – 120

Enter GR Processing Time


Default value – 2

Enter SchedMargin key


Default value – 000

Go to MRP 3 view




Main activities

Tips / Best practices

Key points

Enter Strategy group


Default value – ZM

Enter Total replenishment lead time


Default value – 120

Go to MRP 4 view




Main activities

Tips / Best practices

Key points

Enter Selection method


Default value – 3

Enter Individual/coll.


Default value – 2

Go to Plant data / stor. 1 view




Main activities

Tips / Best practices

Key points

Enter Physical inventory indicator for cycle counting

Plant data administrators will change the field value if necessary

Default value at the time of material creation – B

Check that Batch Management requirement indicator is activated

Same field is also available in Sales: General Plant Data and Purchasing views

Always checked for ZMAT

Enter Minimum Remaining Shelf Life

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 1

Enter Total shelf life

Check the request form

Shelf life days should be consistent on Commercial Product level.

Go to Plant data / storage 2 view




Main activities

Tips / Best practices

Key points

Check entry in Profit Center field

Same field is also available in Sales: General Plant Data view


Go to Label Data view




Main activities

Tips / Best practices

Key points

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used.

No data has to be maintained in Label view for Composite Materials, however the view has to be created


2.1.6. Creation of Stocked and non-valuated materials (ZUNB) - Technology Solutions

These are request to create a non valuated version of an existing  ZMAT item. For example, where the business has sold the inventory to a customer but the material remains at a Solvay site and require shipment  from our plants under a new code.

Example 2033702 CYTOP 340 COVESTRO 330KG 727LB CYL UN correspondent ZMAT code 143561 CYTOP 340 330KG 727LB CYL UN

Requests can be accepted only from Product Managers that corresponds to the Division from the ZMAT.

Mandatory information to be provided with the ticket:

  • ZMAT#
  • Description should include key information from original ZMAT such as:
    • Net Weight
    • Packaging type
    • Some indicator if is specifically owner by one customer
    • Suggestion:  ZMAT name for initials + Customer (owner of the inventory if necessary/useful). 
    • Mandatory: unique from the ZMAT code



  • Storage location is required – copy from the ZMAT
  • When we have only one SLOC, is mandatory to extend it


Basic data 1 is the same set up for ZMAT

Basic data text – ZPRC description (used for shipping and paper work) ZPRC# is mandatory

AUOM is the same ZMAT

Descriptions same

Basic data 2

  • Basic material = ZPRC#
  • Environmental – flagged
  • DG indicator check the original ZMAT that originated this ZUNB

Classification – 014

Sales 1 view – same ZMAT

Sales 2 view – same ZMAT

Sales general plant– same ZMAT

  • Profit center is not mandatory 

Foreign trade export

  • Country of origin

Purchasing

  • Purchasing group is not mandatory
  • Plant-sp.matl status should be blank
  • GR processing time = 0

Foreign trade import

  • Country of origin
  • GTS team to be contacted

Plant data/stor. 1

  • Copy from the ZMAT

Plant data/stor. 2

  • Just open the view

Label data

  • Copy from the ZMAT


2.1.7. Extension of material

To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.


 
To extend material to a Sales Organization and Distribution Channel, select Sales: Sales Org. Data 1 & 2 Views (without filling Plant field).


 
To extend ZMAT material to a Plant, select Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, General Plant Data/Storage 1 & 2.

NOTE! Warehouse Management 1 & 2 Views to be created for warehouse managed plants only – 8520 (Warehouse Nr. 077), 8521 (Warehouse Nr. 054), 8636 (Warehouse Nr. 039).

For Plant 8359 – Warehouse Management View to be created only if requested.

2.1.8. Sales Control

Check Sales Control indicator in request form. If Sales Control is required:

  • to mark a material for Sales Control globally, add status Z4 in field X-plant matl status in Basic Data 1 view

  • to mark a material for Sales Control locally, add status Z4 in field Plant-sp.matl status in Purchasing view (field is available also in MRP1, Quality Management and Costing views)


2.2. Material modification

2.2.1. Pre-requisites

Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created. The only exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system. The fields that must not be changed:

  • Base Unit of Measure
  • Net Weight


 

#

Main activities

Tips / Best practices

Key points

1

Enter transaction MM03

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Display




#

Main activities

Tips / Best practices

Key points

2

Enter Material number



3

Select Purchasing (or Sales: General/Plant Data) view




#

Main activities

Tips / Best practices

Key points

4

Verify the possible Plants related to the Material by clicking on the match code.



5

All Plants using the material are listed




If material is open for more than one Plant, contact the other Plants to validate the requested modification.
If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.
If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.

2.2.2. Manual modification of material

#

Main activities

Tips / Best practices

Key points

1

Enter transaction MM02

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Change

2

Select the view containing the field that needs modification



3

Select the Organizational Level for which the modification is requested

Repeat the modification for all Sales Areas or Plants if applicable.


4

Save the changes performed



2.2.3. Material mass modification

Mass Maintenance of Material Master is performed when change of a value in same field(s) for a list of materials needs to be carried out.
NOTE! Before performing actual change in system make sure all required approvals have been supplied along with the change request.

#

Main activities

Tips / Best practices

Key points

1

Enter transaction MM17

T-code can be entered directly in Command field. T-code can be saved in Favorites.
You can exit transaction without saving changes at any time.
You can export data to a file from this transaction using Print option.

Full path: Logistics -> Materials Management -> Material master -> Material

2

Select the Table(s) containing the field(s) that need to be modified



3

Go to Fields tab




#

Main activities

Tips / Best practices

Key points

4

Select the Field(s) that need to be modified

Use search option to easily find the field to be changed. Use technical name of the field in search. You can find out technical name of the field pressing F1 when field is selected and pressing Technical Information button


5

Press Execute button




#

Main activities

Tips / Best practices

Key points

6

Limit selection as much as possible to perform the change only for the materials that need it

Use additional options on the bottom of selection screen to amend selection options or add/remove selection fields if necessary


7

Press Execute button




#

Main activities

Tips / Best practices

Key points

8

Enter new value

A – New value(s) has to be entered in the designated space above list of materials.
B – It is possible to deselect records that do not require change.
C – Press 'Carry out mass change' button to copy the value to selected materials.
D – Press 'Test changes' button to make system check the changes without saving them.


9

Check log of changes performed in Test mode

Green light indicates successful change
Yellow light indicates a warning
Red light indicates data change is not possible/allowed



#

Main activities

Tips / Best practices

Key points

10

Save the changes performed

Check log of changes performed



Mass change of data can be performed also by importing data from file.

2.2.4. DG indicator update 

  • The requests are submitted by Tery Mccoll and Yin Sin Pock.
  • Please follow the steps bellow when the DG indicator profile needs to be updated from ZIP to GPP, Z00 to GPP, GPP to Z00, ZIP to Z00

Note! Even if you are updating from ZIP to Z00, confirm in Sinequa Portal (MSDS) if indeed the material is non-hazard.


Example:

Material 162898 AERO 830 182KG 401LB OHSD

  • To determine the ZPRC number go to MM03 transaction (Material display)
  • On Basic 2 view copy the Basic material#

Go to Sinequa portal

  • Copy the Basic Material number in the search field 90072916 + "SDS"
  • Click on SDS - North America

  • Look for USA version → In English (Z8)


  • For Hazard material only, in section 14 (Transport information) - DOT check the amount of labels and if the material is marine pollutant 



  • For this example, the amount of labels are 2 (Label 9 and Marine pollutant) and based on the packaging type, the following information should be added in the label view.

Go to MM02 transaction (Change material) in Basic Data 2 view:

  • Update the DG indicator profile to GPP (Hazard) or Z00 (non hazard) 

  • On Sales: general/plant view check if the Transportation Group corresponds to the packaging type + DG Indicator combination. If not, proceed with the update:

  • Go to Label view, add the transportation line for the hazard materials
  • Note! If the material is changing from GPP to Z00 remember to remove the transportation label


2.2.5. DG indicator update - Request from Hazcom Team 

Hazcom team will send two notifications of changes in SDS before publishing the latest version of SDS in Sinequa.

Important! Before changing the information in the material master, contact Terry Mccoll (terry.mccoll@solvay.com) and Yin Sin Pock (yinsin.pock@solvay.com)  to confirm the DG information.

  • First notification NOTICE OF INTENDED TRANSPORT CHANGE - 90 days
    • No action is required from Riga Data Operations team at this point. If we receive a ticket with 90 days notification, add a note to the ticket that no action is required and close the request.

  • NOTICE OF INTENDED TRANSPORT CHANGE - 3 week notice
    • No action is required from Riga Data Operations team at this point. If we receive a ticket with 3 week notification, add a note to the ticket that no action is required and close the request.

  • NOTICE OF TRANSPORT CHANGE

    • At this point action from Data operations is required

  • What should be checked:
    • DG Indicator
    • Transportation group (according to the Label and Dangerous good Indicator)
    • Transportation label
      • Use the information to count the labels based on what is provided in the Freshdesk Ticket


The 3 possible scenarios are:

  • Material changes from non-Hazard to Hazard
    • DG Indicator should be updated to GPP (Communicate with Terry McColl, Yin Sin Pock )
    • Transportation Group should be updated
    • Transportation Label added
  • Material changes from Hazard to Non-hazard
    • DG Indicator should be updated to Z00 (Communicate with Terry McColl, Yin Sin Pock )
    • Transportation Group should be updated
    • Transportation Label removed
  • Material changes from Hazard to Hazard (Amount of labels change)
    • DG Indicator should be already GPP (If not, communicate with Terry McColl, Yin Sin Pock )
    • Transportation Group should be already updated
    • Transportation Label updated

2.3. Material inactivation/reactivation

Inactivation

Technology Solutions
Required approval from Product Manager by material division and distribution channel
  • Check complete list on Appendix - List of approved requestors

Note! If you have a request to inactivate a CMC or Plant shipped sample, request the Product Manager to confirm if the material does not have any stock (Data Operations does not have the access to check it).


Before inactivation material should be checked for open items under "Stock overview"


If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.


Technology Solutions
Global 

After Stock is cleared material can be inactivated.


If material has to be inactivated for all plants and sales areas

  • Set X-plant matl status (Basic data 1 view) to Z0
  • Set X-distr.chain status (Sales: sales org. 1 view) to 61 and update the date to when the status was changed
  • Set Plant-sp.matl status (MRP1 view) to Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
  • Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
  • Change Description adding *OBS* before name in all languages
  • Activate Deletion Flag in MM06

Local


If material has to be inactivated for specific sales areas

  • Set DChain-spec. status (Sales: sales org. 1 view) to 61 to block material for one particular Sales Area and update the date to when the status was changed

If material has to be inactivated for specific plants 

  • Set Plant-sp.matl status (MRP1 view) to Z0 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
  • Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
  • Activate Deletion Flag in MM06 for the requested plant


Reactivation

Technology Solutions
Required approval from Product Manager by material division and distribution channel
  • Check complete list on Appendix - List of approved requestors



Technology Solutions
Global 

If the material has to be reactivated for all plants and sales areas 

  • Remove X-plant matl status (Basic data 1 view) - Z0
  • Update X-distr.chain status (Sales: sales org. 1 view) - 63 and update the date to when the status was changed
  • Remove Plant-sp.matl status (MRP1 view) - Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
  • Request the planner to update the MRP type
  • Remove the *OBS* before name in all languages
  • Remove Deletion Flag in MM06

Local


If the material has to be reactivated for specific sales areas

  • Set DChain-spec. status (Sales: sales org. 1 view) to 63 to release material for one particular Sales Area and update the date to when the status was changed

If the material has to be reactivated for specific plants 

  • Remove Plant-sp.matl status (MRP1 view) - Z0 for each plant that has to be released (field is available also in Purchasing, Quality Management and Costing views)
  • Request the planner to update the MRP type
  • Remove Deletion Flag in MM06 for the requested plant


Note! ZPRC (Material group 0450) inactivation needs to be performed by Danyse Ryan after all the ZMATs are inactivated.
For Technology Solutions, please request the inactivation to EDA via Service One (Appendix – Request to EDA (Technology Solutions)

2.4. ZPRC record update

Any ZPRC (Material group 0450) modification/update should be performed by Enteprise Data Administrator. Submit a request to EDA via Service One (Appendix – Request to EDA (Technology Solutions)).

2.5. Material classification for Technology Solutions plant 8373 - ASPEN INTERFACE

A new material class (Z_DP_ASPEN_8373) has been created to support the Aspen Tech demand planning tool.  Only planners at Welland plant 8373 can request this change in the Classification view. 
This new class should only be used for items at Welland,plant 8373.  If we decide to use this class for additional plants we will create new classes.

Approved planners:

2.5.1 Overview


  • Material class - Z_DP_ASPEN_8373


  • Three characteristics associated with this class:


  • When you are requested to add this new class to an item the requester will need to provide answers to each of these characteristic values:


1.  ASPEN Class - A, B, or C value


2.  DP_ADPEN_NO_PRODPLAN - X do not send or no value


3.  DP_ASPEN_NO_REQUIREMENTS

2.5.2 Assign the classification to the material  


Enter transaction MM02



Main activities

Key points

Enter the material number


Hit Enter

Main activities

Key points

Select the Classification view


Hit Enter


Main activities

Key points

Select the Material class 001




Main activities

Key points

In the Assignments section

Always Z_DP_ASPEN_8373
In General tabAssign the Characteristics as requested by the Planner


Appendix – Label requirements

Location of table.





Appendix  – Extension of Services (ZDIE) materials


Extensions of Services (ZDIE) materials are being managed in Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 and Sales: General/Plant Data views. To perform extension, use the option to Copy from… an existing extension of the same material.

Appendix  – List of approved requestors


Division

Distribution Channel

Product Manager

E4 - Alumina

9R - Alumina

Aisling Brennan

Rebecca Dunn

E6 - MEP

9U - MEP

Tony Lux
Amy Buntzen

E5 - Mineral Processing

9S – Mineral Processing

Amanda Lawrence
Tony Lux

Amy Bunzten (back-up)

E3 – Industrial Minerals

9T - Industrial Minerals

Aisling Brennan

Rebecca Dunn

E2 - Polymer Additives



9P - Polymer Additives



Elvira Lenting – EU & LA (Incl. MX)

Abbey Nesiu - NA 

Philippe Dedonder- AP

E7 - Phosphines

9V – Phosphorus Derivatives
9Q – Electronics Gases

Bryant Ries

E0 – Phosphorus
H0 - Fumigants

OG - Fumigants

Bryant Ries

SX – Phosphorus

9N – Sodium Hypo

Bryant Ries

SY & TF & TL 


Bryant Ries / 'ownership' of the material will be transferred to Oil & Gas


People who would be submitting DG indicator changes for TS materials:

  • Louise Collett, Yin Sin Pock Aleksandra Rubule + Joseph Haupt as Aleksandra's backup for limited time, Jekaterina Juskiene, Julija Prilucka,
  • Terry McColl for urgent cases


Requests can be received to extend material which belongs to Novecare GBU to Technology Solutions plant or sales unit, in such cases request has to be forwarded to appropriate Novecare Contact:

  • Carlos Morales, Peter Rollason and Yoomi Kim

Appendix  – List of Plants in non-GTS countries


Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.

Country

Plant Code

Description

Japan

8524

7418 / Gas Chem Logistic Osaka

Singapore

8506

6062 / Poh Tiong Choon Jurong

Brazil87897523 / Mauá NATAM Express

Appendix  – ZPRC record update


Link to original file

English

Chinese

Example (English)

Example (Chinese)

123

 

 

 

2-HYDROXY-5-NONYLACETOPHENONE (DISTILLED) (KETONE INTERMEDIATE)

2-羥基-5-壬基苯乙酮（蒸餾）(中量酮)

 

 

2-Hydroxy-5-nonylbenzaldehyde

2-羥基-5-壬基苯甲醛

 

 

5-nonylsalicamide

5-壬基水楊酰胺

 

 

A




Adhesive Film

胶膜

FM® 355 Adhesive Film

FM® 355 胶膜

All Tack Grades

所有粘性级别



Antioxidant

抗氧剂

CYANOX® 1790 ANTIOXIDANT

CYANOX® 1790 抗氧剂

Antiscalant

阻垢剂



B




Bayer Process Scale Inhibitor

拜耳矾土精炼法用防垢剂

MAX HT™ 7457C Bayer Process Scale Inhibitor

MAX HT|TM 7457C 拜耳矾土精炼法用防垢剂

Black Prepreg

黑色半固化片

CYCOM® 2265 Black Prepreg

CYCOM® 2265 黑色半固化片

Butyl Tape

丁基橡膠膠帶



C




Carbon Fabric Prepregs

碳织物预浸料



Carbon Prepreg

碳预浸料

CYCOM® 934 Carbon Prepreg

CYCOM 934 碳预浸料

D




DEFOAMER

去沫剂

CYBREAK® 625 DEFOAMER

CYBREAK® 625 去沫剂

DEPRESSANT

抑制剂

REAGENT S-8630 DEPRESSANT

试剂 S-8630 抑制剂

E




Engineered Materials

复合材料原料

E00323 Engineered Materials

E00323 复合材料原料

Extractant

萃取剂

CYANEX® 923 EXTRACTANT

CYANEX® 923 萃取剂

F




FILM

膜

FILM VCI

膜 VCI

Fabric

織物



Felt

毛氈



Flocculant

凝聚剂

CYFLOC® C-577 Flocculant

CYFLOC C-577 凝聚剂

Frother

起泡剂

AEROFROTH® 65-EU Frother

AEROFROTH® 65-EU 起泡剂

K




Ketoxime bulk

酮肟塊



L




Light Stabilizer

光稳定剂

CYASORB® UV-2908 LIGHT STABILIZER

CYASORB® UV–2908 光稳定剂

M




Mining Intermediate

采矿中间体



N




New Technology

新技术



New M Series

溶液® 最新M系列

CYASORB CYNERGY SOLUTIONS® New M Series

CYASORB CYNERGY SOLUTIONS® 最新M系列

Nickel Ore

镍矿

Nickel Ore I

镍矿 I

O




Oxide Copper Ore

氧化銅礦



OXIME SOLVENT EXTRACTION REAGENT

溶剂萃取剂

ACORGA® P-50 OXIME SOLVENT EXTRACTION REAGENT

ACORGA® P-50 溶剂萃取剂

Organophosphine

有机膦

CYTOP® 340 Organophosphine

CYTOP|TS 340 有机膦

P




Part

部分

DP410 Part A

DP410 A部分

Part A Black Resin

A 部分黑色树脂

CONAP® EN-5326 Part A Black Resin

CONAP EN-5326 A 部分黑色树脂

Part A Elastoplastic Resin

A部分弹塑性树脂

CONAP® DPST-31386 Part A Elastoplastic Resin

CONAP® DPST-31386 A部分弹塑性树脂

Part A Resin

A 部分树脂

CONAP® DPST-31367 Part A Resin

CONAP DPST-31367 A 部分树脂

Part A Urethane Prepolymer

A 部分氨基甲酸酯预聚物

CONOPTIC® DPDM-28392 Part A Urethane Prepolymer

CONOPTIC DPDM-28392 A 部分氨基甲酸酯预聚物

Part B Black Curative

部分黑色药品

CONATHANE® EN-9050 Part B Black Curative

CONATHANE EN-9050 B 部分黑色药品

Part B Curative

B部分药品

CONAP® DPST-31386 Part B Curative

CONAP® DPST-31386 B部分药品

Part B Urethane Curative

B 部分氨基甲酸酯药品

CONOPTIC® DPDM-28392 Part B Urethane Curative

CONOPTIC DPDM-28392 B 部分氨基甲酸酯药品

Peel Ply

剥离层

VTM® 264 Peel Ply

VTM® 264 剥离层

Phosphonium Salt

磷盐

CYPHOS® 3453W Phosphonium Salt

CYPHOS® 3453W 磷盐

Potting Compound

灌注混合物

BR® 624 Potting Compound

BR 624 灌注混合物

Prepreg

预浸料

CYCOM® 985 Prepreg

CYCOM® 985 预浸料

Promoter

促进剂

AEROFLOAT® MX-505 Promoter

AEROFLOAT® MX-505 促进剂

Promoter, Aqueous

水成促进剂

AEROFLOAT® 249 Promoter, Aqueous

AEROFLOAT® 249 水成促进剂

Promoter Residual Solutions

助聚剂残余溶液

AEROPHINE® 3418A Promoter Residual Solutions

AEROPHINE® 3418A 助聚剂残余溶液

Polyethylene Net

聚乙烯網



R




Reagent (number) promoter

试剂 (number) 促进剂

Reagent S-11413 Promoter

试剂 S-11413 促进剂

REAGENT

试剂

REAGENT S-8630 DEPRESSANT

试剂 S-8630 抑制剂

Resin Solution (All Tack Grades)

树脂溶液 (所有粘性级别)



Resin Solution

树脂溶液



Release film

防黏紙



S




Solvent Extraction Reagent

溶剂萃取试剂

ACORGA® M5640 SOLVENT EXTRACTION REAGENT

ACORGA® M5640 溶剂萃取试剂

Stabilizer

稳定剂

CYASORB® CYXTRA V7200 Stabilizer

CYASORB CYXTRA V7200 稳定剂

Surfactant

表面活性剂

AEROSOL® OT-75 Surfactant

AEROSOL OT–75% 表面活性剂

Supported resin film

负载型树脂膜



T




Triethylammonium triflate.

三氟甲磺酸三乙基铵。



U




Unsupported Resin Film

无载荷树脂膜




Appendix  – Sinequa


Link to Sinequa Portal


Appendix – Request to EDA (Technology Solutions)

In order to request to EDA team (Danyse Ryan/Jane Sims) plant/sales organization/purchasing organization/delivery plant links or any subject related to ZPRC (Material group 0450), please follow the steps described below:

  • Go to Service One (Digital Workpace) and in the Search bar write key word "MISSING" (for plant/sales organization/purchasing organization/delivery plant links) or ZPRC (for any subject related to ZPRC (Material group 0450)).

  • Go to Catalog items and choose "Strutural Data Request" (for plant/sales organization/purchasing organization/delivery plant links) or "TS Data Steward - ZPRC Creation" (for any subject related to ZPRC (Material group 0450)).
  • Select "Request Now"


Appendix – Open items check (PIRs and Orders)


Check for Active/Inactive PIR (ME1M) 

  • Add the material number

  • In General Data tab, check if the unit that has been updated in the alternative units of measure is populated in the PIR and adjust the conversion.

  • Save the changes


Check for open Purchase Orders (ME2N)

Open PO’s can be located using transaction ME2L. ME2N can also be used.

Scope of List: determines that system will search for all PO’s for this supplier;

  • Z_ALV_BEST for WP1

Selection Parameters: narrows the search down for PO’s with open invoices.

  • RECHNUNG for  WP1

  • If there are open orders, request to Data Governance Lead to contact the Buyer in order to update the documents



Check for open Sales Orders


 

  • Use the search function to locate the orders by the material number


  • If there are open orders, request to Data Governance Lead to contact the Order Management team in order to update the documents


Appendix – MDG 


Scope

  • Only Finished Products to be extended to Technology Solutions and Composite Materials Plants

Technology Solutions 

  • Check the requester
  • TS Sales Organization
    • Add the table of Sales Org
  • TS Profit Center
    • Add the PC table/logic
  • The Quality View is only open in MDG, Adam Sharp needs to be notify to add the details
    • Inspection information
    • Batch search strategy
  • The Finance view are maintained out of the MDG
    • MDG sends an automatic notification

Pre-requisites

Before starting the extension in MDG, contact Danyse Ryan and Jane Sims to check if the STO link is created between the delivering plant and the receiving plant and the Intercompany Sales Organization.

As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to Intercompany  Distribution Channel of the Sales Organization of the shipping  Plant for Intercompany movements.

In the e-mail/ticket provide the information below:

  • Material#
  • Plant#
  • Original requester
  • Please check if any changes in the label view is required

The TS Material extension form should be filled with the required information.

Check the delivering plant/shipping from (Where the material is coming from) in MM03 if the material is already extended to multiple plants, the material should be already extended to the correct Sales Org. (Intercompany).


If the TS plant is not maintained in MDG, the steps below should be follow:

  • Request Lisbon team to remove the MDG block
  • Contact Danyse and request to create the plant information in MDG
  • Extend the material directly in WP1
    • Sales Org 1 (if applicable)
    • Sales Org 2 (if applicable)
    • Sales: General/Plant data
    • Foreign Trade: Export Data
      • COO
    • Purchasing
    • MRP (1-4)
    • Work scheduling (if applicable)
      • Only when the material is produced at the plant you are extending to
    • General Plant Data / Storage 1
    • General Plant Data / Storage 2
    • Warehouse Management 1 (if applicable)
    • Warehouse Management 2 (if applicable)
    • Quality (only opens in MDG)
  • Once you complete the extension, inform Lisbon Data team to add the block (MDG Authorization Group – Basic Data 1 view) back to the material  
  • Request to Quality (Adam Sharp) and Finance team to complete the material set up. Attach the material.
  • Once the plant information is created replicate it in MDG.


Extending materials in MDG

  • Sales Organization 1 and 2 view
  • Sales: General/Plant data
  • Purchasing
  • General Plant Data/Storage 1 & 2.
  • Warehouse (1 and 2) – TBC
  • Quality View (Only open)
  • MRP (1-4)
  • Work scheduling (if required)
  • Label view
    • Needs to be checked only when the material will be used as trading good or re-sell item
    • If we are bringing to our plant to use as raw material is no need
  • MRP data check in the test environment                                                                            

                                                                              

Appendix – Logistics requests to update classification

We can accept requests from the logistics team to update the packaging code for the materials in the classification tab, follow the steps below:

  • In Classification - class type 001 add Z_MAT_CRIT and the packaging code provided in the request 
  • Once you update the material add the responsible Product Manager in the copy