Table of Contents

Scope

   

ERP

  

References

Attachments

1. INTRODUCTION

1.1. Objectives and scope of this procedure


This OP explains how to create, modify and suppress a packaging article for Chemical Industry on Rhodia Legacy.

Who uses this document?

What is the nature of the need

What provisioning channel does this document concern?


User / PREQ creator

Approver

LPR/buyer

PS

Goods

Services

e-catalogue

Goods managed in stock

Goods and services – spot buys

Goods on contract

Services on contract with SES

Emergency cases

Urgent needs


X




X



X


X





1.2. Material groups in scope

− All materials define at Rhodia Legacy on Industry Sector – Chemical Industry with Material Type - /Packaging.

Material Type

Purchasing Organization

Description

Division

ZVER

3002

Packaging

WD

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Principles

Creation and maintenance of packaging products must obey to restricted parameters regarding packaging family and the subsequent information necessary for each type of packaging.

Packaging mandatory information template + standard creation template:

With the information provided we must follow a specific codification to construct packaging short description. The rules are variable concerning the packaging family, but the most standard rule is:

Packaging name + dimensions + capacity + specific characteristics (if exists)

Features, such as new or used references are placed at the end.

The figures in feet or inches are distinguished by two apostrophes ('), not double quotes (").

2.2. Specific packaging families and rules (material group)

Some rules of specific packaging families: 

  • Material group 0051 -   JERRYCANS + PAILS

Composition + name + volume (in liters) + dimensions + free text (characteristics) 

Examples: PE DRUM 15L WHITE; PE JERRICAN 22L BLUE 1 HEAD BUNG; PP BUCKET 20L 282X356MM WHITE LID WHITE. 

  • Material group 0054 - LIGHT CONTAINERS FOR LIQUID - IBC's - GRV- TOTE (US)

Name + capacity (in liters) + composition (of pallet) + P (pallet) + characteristics 

Examples: IBC 1000L PE PAL UN KAMLOCK NAT; IBC 1000L STEEL PAL UN BV50 ANTISTATIC; IBC 1000L WOOD PAL UN IR EVENT NAT.

A data sheet is sometimes necessary to inform the designation.

  • Material group 0055 - FIBER DRUMS

Name + capacity (in liters) + dimension (diameter) + covers (material)

Examples: FIBER DRUM 50L D450 NEUTRAL; FIBER DRUM 208L TO R2 D546 PE COVER.

  • Material group 0064 - FLEXIBLE CONTAINERS, BIG BAGS (FIBC) - GRVS (in French) BIG BAG (in English)

Name + 3 dimensions (in cm) + total weight (homologate) + characteristics

Examples: BIG BAG 91X91X140 1000KG ANTISTATIC + BIG BAG 120X120X130CM 1000KG MULTI-WAY.

  • Material group 0066 -   PACKAGING FILMS

Name + type (film, sheet …) + dimensions (width + thickness μ) + roll / weight

Examples: PE FILM 2400MM 200µ; PE STRECHING FILM L500MM 25µ 18KG ROLL;

  • Material group 0068 - PAPER BAGS

Name + type of opening (pinch bottom, valve…) + dimensions (in cm) + product name + weight

Examples: PAPER BAG OM 54,6X88,9CM 25KG; PAPER BAG VALVE 850X570 TECHSTER.

  • Material group 0069 - PLASTIC   BAGS

Name + type of opening (pinch bottom, valve…) + dimensions (width X length + gusset in CM) + product name + weight

Examples: PE BAG VALVE 42X45+15 AG BROWN; PE SACK 555X1050 80µ ANTISTATIC; PP BAG 74X42X0,2CM WHITE+LOGO.

  • Material group 0071   -   PLASTIC FFS

Composition + name + thickness μ + dimensions (closed width + total width of the gusset X length if needed in MM) + optional characteristics

Examples: PE FFS 180µ 400+150 WH; PE SHEET 230X210X0.11CM TRANSP.

  • Material group 0572 / 0515 – PALLETS (WOOD / PLASTIC)

Composition + name + dimensions (2 dimensions in mm) + characteristics (2 or 4 inputs, standard or treated wood…)

Examples: WOOD PALLET 1000X1200 ISPM15+STAMP RCS; PE PALLET 1400X1150X200 LOW DENS.

  • Material group 0310 – METALLIC DRUMS

Composition + name + capacity (in liters) + opening type + thickness + characteristics (raw, painted color, recycled…)

Examples: STAINLESS STEEL DRUM PO 33L; STEEL DRUM 200L PO 10/10/10 GALV SILVER.

  • Material group 0311 – PLASTIC DRUMS

Composition + name + capacity (in liters) + opening type + color + UN (for United Nations certification) + density + characteristics

Examples: PE DRUM 208L PO BLUE Y1,8 VENT; PE DRUM 60L TO WHITE.

  • Material group 0516 – CYLINDERS

Name + capacity (in liters) + dimensions (2 dimensions in mm) + characteristics (with valve =VA)

Examples: CYLINDER 5L 140X160 VA.

OBS. Materials in this group are defined with PC as basic unit of measure.

For other non-defined packaging materials as Rubbers and Straps:

  • Material group 0077- PACKING SUPPLIES

All packaging material groups are defined in Gdoc for  Validation Contacts

2.2.1. Creating an article ZVER for labels

The process of creation, modification, deletion is identical to that of a ZVER code. 

Only on screen Basic data 1is mandatory specify the material group 0505 "LABELS", without gross / net weight. No check of existing code is necessary to do for this Material group.

2.3. Creating special packaging (ZVER) for logistics

This is specific to the transport packaging that is not always owned by Rhodia and can be used in addition to calculating costs / logistics costs.

The need is expressed by one site or multiple sites of Rhodia Company via the Supply Chain ( OTC) ADE transmits the standard form creation / modification / deletion of an article packaging to SBS D&A Team, which ensures the validity of the request after OTC Core responsible validation.

In screen Basic data 1, field "Matl Grp Pack.Matls" must always be equal to = 0007 (packaging transport). Nothing is specified on screen Basic data 2.

The purchasing organization is for families of area 8 (3008 Logistics) of DSF 

For the rest, the process of creation, modification, deletion is identical to that of a ZVER code:

SBS D&A Team communicates the RCS code back to ADE (for division views creation).

3. STEPS OF THE PROCESS

3.1. Verify possible duplication of article in RCS

#

Main activities

Tips / Best practices

Key points

1

Enter transaction MM03



Enter in transaction MM03 and search material by 'Material Type':

#

Main activities

Tips / Best practices

Key points

2

Run a search in Material Description

With Wildcards to best describe

Open the Article creation request in XLS, Copy the short text from the desirable article to create and run a search in Material description with wildcards.

3

Hit Enter



#

Main activities

Tips / Best practices

Key points

4

Verify entries found




Compare results with the Article "short name" mentioned in the XLS (that was the base of your search). If there is a similar name mentioned in the result search or you have doubts about the Article already been created, contact the Requester to clarify.


If result points to or if the requester mentions a new article need to be created then proceed with the creation.

3.2. Creation of articles in RCS 

#

Main activities

Tips / Best practices

Key points

5

Enter transaction MM01



#

Main activities

Tips / Best practices

Key points

6

Enter Industry Sector


Always choose "Chemical Industry"

7

Enter Material Type


Packaging = 3002 = ZVER

8

Insert a similar material number

Try to use always materials also created for the requested plant

This allows one faster creation and avoids errors.

Model number : 1878903

9

Hit Enter



#

Main activities

Tips / Best practices

Key points

10

Select the Views

The marked views are all the views necessary for packaging creation


11

Hit Enter




#

Main activities

Tips / Best practices

Key points

12

On this screen just hit enter

Plant and Sales Org. data are manage locally


#

Main activities

Tips / Best practices

Key points

13

Enter Material Description

Follow short description standard rules

Described in XLS as "Material Description"

14

Enter Base Unit of Measure

Pay attention to the language of the Excel and SAP.

Described in XLS as "Base Unit of Measure"

15

Enter Material Group

Always check if the correct group by packaging type, if not contact the requester and inform the correct one. We need his approval to change

Described in XLS as "Material Group"

16

Enter Division


Described in XLS as "Division"

17

Enter GenItemCatGroup

ZVER – packaging = SAP - VERP

Described in XLS as "Material Type"



#

Main activities

Tips / Best practices

Key points

18

Go to Additional Data



19

Add the 10 languages and the material description in each of the lines.

10 mandatory languages are: EN - English, FR - French, PT - Portuguese, ES - Spanish, IT - Italian, DE - German, PL - Polish, JA - Japanese, KO – Korean and ZH - Chinese

Check excel file on Descriptions for other languages.

#

Main activities

Tips / Best practices

Key points

20

Go back and enter in Basic data 2 tab



21

Enter Basic material number

Always the same code for packaging materials - 90029754


#

Main activities

Tips / Best practices

Key points

22

Go to Sales: sales org. 1 tab



23

Enter X-distr. chain status

Always the same code for packaging materials - 63


24

Enter Valid from

If requester do not indicate any date use always the creation day date


#

Main activities

Tips / Best practices

Key points

25

Go to Sales: general/plant tab



26

Enter Trans. Group

Always the same code for packaging materials - 0001


#

Main activities

Tips / Best practices

Key points

27

Go to Purchasing tab



28

Enter Purchasing value key

Always the same code for packaging materials - 0001



#

Main activities

Tips / Best practices

Key points

29

Hit save and the packaging is created



3.3. Packaging material modification

3.3.1. Pre-requisites

When there is a request to modify a packaging, that Article mustn't be used by more than one Plant. 

#

Main activities

Tips / Best practices

Key points

30

Enter MM02 for Article modification



31

Enter the material number
Hit Enter.


Indicated by requester

32

Select the PURCHASING view
Hit Enter.



#

Main activities

Tips / Best practices

Key points

33

Hit the box on Plant field



34

See all the Plants created for that material


Referred by requester

If more than one Plant associated with the material, contact and inform the requester that we need other Plants approval to modify the material (the responsibility of request the approval to other plants is from requester).

  1. If the answer is positive, change the material as shown from step 35 to 40.
  2. If the answer is negative, create a new Packaging following Chapter 3.2 of this OP.

Rules to Packaging modification:

Type of modification

SBS accept the request?

Translation of the short description in a dedicated language or change of the description but no difference for the product

Yes if only 1 plant, if several plants =>need of all approvals

Packaging: case of adhesive labels : all changes

Yes if only 1 plant, if several plants =>need of all approvals

Modification of characteristics or dimensions

No => a new code must be created in RCS


Other General rules:

  • The short description (10 languages) must describe the same material.

3.3.2. Modification 

#

Main activities

Tips / Best practices

Key points

35

Enter MM02 for material modification



36

Enter the material number and hit Enter


Indicated by requester

37

Select the Basic Data 1 view



38

Click .



#

Main activities

Tips / Best practices

Key points

39

Make the changes necessary.

You can navigate through the different tabs by clicking


40

Save the modification by clicking



3.4. Packaging material display 

#

Main activities

Tips / Best practices

Key points

41

Enter MM03 for material display



42

Enter the material number and hit Enter



43

Select the views that you need to see.



44

Click .



3.5. Packaging material suppression


#

Main activities

Tips / Best practices

Key points

45

Enter transaction MM06.



46

Enter the material number and hit Enter



47

Verify how many plants are associated with the article

To see the list, click on the box on "Plant" field.

a) To delete the material for only 1 plant, select the plant.
If the material needs to be deleted for all plants, leave the field blank.

#

Main activities

Tips / Best practices

Key points

48

Tick the Material checkbox if the material must be suppressed for all plants.



49

Tick the Plant checkbox if the article must be suppressed only for the designated plant.



50

Click changes button to confirm prior modifications made in the specific article



51

Update the reference SHORT NAME with *OBS* in the beginning of the text (Follow chapter 3.3.2 of this OP).



4. CONTACTS

All contacts are available and updated in Gdoc for Validation Contacts

5. SBS PERIMETER


Packaging Material

PIR/Contracts for Packaging


Creation

Modification

Suppression

Creation

Modification

Suppression

SBS PERIMETER

Yes

Yes

Yes

Yes

Yes

Yes

SCOPE

WW

WW

WW

EU

EU

EU

6. REFERENCES

This procedure refers to the documents listed in below link:

7. ATTACHMENTS

The following documents are attached to this procedure:

  • Packaging necessary information (on page 3)
  • Creation Template (on page 3)