AR-020: Billing for Trade Commission

Overview of the tasks in this process:

1. Input T-Code: V.23 – Send list of release sales orders for billing

2. Input information as follows:

"Sales organization": refer to Appendix_RCS Organization Structure.
Click  button or press "F8" 

3. Export data

Choose: "System => List => Save => Local File"

4. Choose "Spreadsheet" on the pop-up window

Click the  button 

5. Choose the saving area and create the file name.

Click " Generate " button to export data into an excel file. 

1. T-Code: V.23 – Release sales orders for billing

All commission order will be registered in SAP by CS, then CS will send information to AR to release order every month. 

Step:

• After receive commission details from CS, entering transaction V.23 to find corresponding commission orders.

Sales Organization : CN06 (now there is only company 6857)
Created by : "Blank"
Created on : "Blank" to Current date

On the screen "Release Orders for Billing", select commission orders that need to release and click "Edit sales document"

Click  to display document header details, then check the correction of below data,
Shipping : Shipping Cond. and Order Combination

Billing Document : Payer

Conditions : Net Amount, Currency and Tax

If all data is correct, go back to main page then click "Delete billing block"

If there is incorrect data, inform CS to modify data, then check again and release order.

All billing will be generated automatically in the next day after released order. But if order was released on closing day, billing might not be issued in the same period. So billing can be issued manually by entering transaction VF01.

Put the order number in the block and click save, then will get the billing number.

2. T-Code: FBL5N – Customer Line Items Display

2.1 On the screen "Customer Line Item Display", enter information in the fields as below:

"Customer account": enter the released customer code to display (Refer to Appendix 5 - Customer List)
"Company code" The fields to be chosen:
Status: "Open items"
Type: "Special G/L transactions"

Click " Execute " button or press "F8".

2.2 On the screen "Customer Line Item Display", 

You can choose the  button to change the format if you don't like this interface. 

2.3 On the screen "Customer Line Item Display", find out the new document number which created by yesterday 

In this case, we choose 99301115 to be printed out.

3. T-Code: FB12 – Create Correspondence to generate Output

3.1 On the screen "Request Correspondence", enter the Company Code (In this case is 6859 - RSIT).

Press "Enter".

3.2 This variant screen is displayed automatically. Select ZW001 by double-clicking on it. 

3.3 Enter the "Document Number" and "Fiscal Year" to be printed out. 

3.4 The message informs you that the data required to change the invoice were requested. 

4. T-Code: F.64 – Maintain Correspondence request

4.1 On the screen "Maintain Correspondence Requests", 

The fields to be entered:

"Correspondence": ZW001
"Company code"; "Document number"; "Fiscal year"
Remove data from "User".

Then, execute them by choosing  or press "F8". 

4.2 On the screen "Maintain Correspondence Requests"

Double-click the line you want to print. 

4.3 The screen is displayed automatically, ignore it.
Click 

4.4 This is the invoice displayed on the screen. 
To print the invoice, choose