Domain: Finance Data & Reporting

Responsibility area: to be completed

Table of contents 

1. Objective and Scope

1.1 Objective of this Operation

The aim of the procedure is to explain how to request the creation of a new cost center

1.2 Scope

Worldwide, for PF2, WP2 & PI2

2. Definitions

Finance - Glossary


Scope
 
ERP
Frequency
   
References

Cost Center - Master Data

Forms

Attachments



Previous OP << I request the creation of a new cost center >> Next OP

3. Tasks description

3.1 I access the application PRS_50

STEP 1

Open the SAP logon  

Click  Syensqo ERP- Production - PF2

 1. Enter Logon Language = EN

Only English is supported – other languages could result in unpredictable results

2. Click



STEP 2

Enter transaction code ZZF_MDWF_REQUEST and 

You can add it to your favorites [menu System – User Profile – Expand Favorites]

Request for Master Data: Initial Screen

On the first line of the transaction, you will find a menu where you can find the functions accessible at each moment

1. On the initial screen : 

 List existing requests : « My request report » 

 Modify an existing request 

 Display an existing request

2. In case of  Display or  Update of an existing request, enter the request number here

3. In case of Creation, select the category of data you want to create / update

4. The text box at the bottom of the screen is an “info board”, giving the last information about the application (update, new functions,…) 

After selecting a Data type, the application brings you to the creation screen


STEP 3

Fill the request 

1. Select your need : 

2. Enter the title of the request which will be used in all emails. 

3. Select the system landscape. 

  • CICC = PI2
  • ERP Rodia Core = WP2
  • ERP Solvay = PF2

4. Enter:

  • the Company code (for WP2)
  • or PRS CoCode (for PF2 & PI2) 

It can  remain blank if request spans over several companies of the same system

5.  Select the Business unit. It can remain blank if several GBU are involved

6. It comes when you choose the ERP (see next step)

7.  Select the project name when applicable

8.  Flag during pre-closing and closing periods, it allows the identification of urgent requests necessary for the closing. 

9.  Flag to identify temporary request that need to be reversed 

The new request must be saved by clicking   before going to the next step



3.2 I submit a request for a cost center creation or modification

It is highly recommended that you input the parameters in the "master data" tab when you are requesting the creation / update of cost centers as it reduces the processing time. Nevertheless, if you have difficulties in putting the data in the "master data" tab, you can attach an excel file with all the mandatory parameters:

  • Type of cost center (production, commercial, administrative);
  • BFC heading/value field where the costs should be reported;
  • Profit center (WP1)/Business area (PF1);
  • Person responsible.

STEP 1

As the processes differ depending on the type of action (create, update, lock, unlock) and the ERP system involved, a separate request must be submitted for each system and each specific operation. 


In SAP PRS 050 go to transaction ZZF_MDWF_REQUEST. Select "Cost center" in category field and "Create" in action field. Populate the title and the system landscape. 


STEP 2

Open the tab  ,  click "append row" button (1) and  create as many rows as cost centers you want to create / update (2). 

Never use the yellow line to enter your request, it is a technical line used for mass changes only.



STEP 3

Fill mandatory fields listed below and press check.


Create from reference

You can use an existing cost center to pre fill the information and replace the existing cost center codes by the ones to be created and adapt the information to your requirement.


Use Excel

When you are dealing with a larger number of entries it might be more efficient to use Excel: 

    • Prepare an Excel document with the list of cost centers you want to process.

    • Copy and Paste it into the request.

    • Press the <check> button. As a result the data are loaded.

    • <Submit> the request when it is completed.

PF2                                                                                                                                                                                    


WP2


STEP 4

Correct any errors identified by the system, save and submit the request. SAP will generate a ticket number. 

You can only submit a request once you have corrected all errors [red border around the cell]



STEP 5

Return to the transaction ZZF_MDWF_REQUEST, insert the ticket number and press "Take in charge" followed by "Approve". 



STEP 6

In Master Data Tab, click "Check" button followed by "Call transaction - Force call transaction on errors". 



STEP 7

Approve the creation of the cost centers by clicking "Approve" button.

This should be the expected result. The cost centers are created.





3 Comments

  1. Hamburger, Joao

    Perhaps include a mention to the rule that a cost center creation request, to be processed within the month, must be submitted by D-5 at the lastest.

    Later requests will be processed the following month, unless an exception is approved by Process Costing Leader or delegate.

    1. ROLLIER, Charlotte

      I added a warning with the comment but feel free to change it directly if you think it is not clear enough

    2. ROLLIER, Charlotte

      Following the mail you sent last week, I removed the comment related to the validation of  the Process Costing Leader during closing period