Overview of the tasks in this process:
AR-030-005: Run list of billing not yet issuing VAT
Every morning AR Accountant (BO) runs a list of billing not yet issuing VAT to relevant party, Customer Service.
Customer Service needs to confirm to AR Accountant to issue VAT invoice before Noon.
Account Receivable Team - AR Accountant (BO) ( Responsible)
1. T-Code: ZWFAO043
1.1 On this screen, enter the information as below
"Sales Organization": fill the code in the blank.
"Company Code"：the corresponding company code.(In this case, "6857": Polyamide SH).
"Posting Date"：choose the billing period.
"Checked By"：name of Accounting Manager.
Then, Click button or press "F8".
1.2 Download in excel format and send mail to Sales, CA , CS and Tax accountant for confirmation
AR-030-010: Receive and Review Informal Email with Invoice List
AR Accountant (BO) receives and reviews the informal email with invoice list.
The invoice list is an Excel form with invoice number. It has two separate parts: the normal billing and the abnormal billing.
For Invoice List, please refer to Appendix-5 Invoice List
Account Receivable Team - AR Accountant (BO) (Responsible)
AR-030-020: Issue Fa Piao & input Fa Piao No. into RCS
Local Tax Finance issues VAT, Fa Piao . Local Tax Finance needs to download data from RCS to tax machine before issuing Fa Piao and upload data from tax machine to RCS after issuing Fa Piao.
If tax machine is on site but has no interface to RCS: Local Tax Finance issues VAT Fa Piao by tax machine and issues Unified Fa Piao manually.
If tax machine is in 3rd party agency: Local Tax Finance should fax application for VAT Fa Piao to the Agency. The agency then issues VAT Fa Piao and couriers it back to Local Tax Finance. Local Tax Finance then inputs Fa Piao Number into RCS.
Relevant T-Code: Download data from RCS: ZWFAO043
Upload data to RCS: ZWFAI043
SAP
Local Tax Finance (Responsible)
2. T-Code: ZWFAI043- Issue Fa Piao [Golden Tax Invoice] Local Tax Finance (Responsible)
2.1 On the screen "GOLDEN TAX SYSTEM INTERFACE; IMPORT INVOICE INFO FROM GTS
Choose "File Path"
Fill in "Date"
Then, Click button or press "F8".
2.2 Data upload succeeds. (Fa Piao number has been linked to Reference Key 1 automatically.)
AR-030-030: Hand over Fa Piao to Relevant Party and Get printed Invoice from Relevant Party
Local Tax Finance hands over invoice part and Tax Refund Part (if applicable) of Fa Piao to relevant party.
Local Tax Finance (Responsible)
AR-030-040: Receive Export Fa Piao and Input Export Fa Piao Number into RCS
Local Tax Finance receives Stub Part, Accounting Part and Tax Refund Part of Export Fa Piao and inputs Fa Piao Number into RCS.
Relevant T-Code: FB02
SAP
Local Tax Finance (Responsible)
AR-030-050: Filing
Local Tax Finance files the following documents and keeps in a safe place.
- Stub Part of Fa Piao
- Copy of Invoice from RCS
- Inform Email with Invoice List
Local Tax Finance (Responsible)
AR-030-055: Filter Billings not Issued Fa Piao and Inform AR Accountant
Local Tax Finance filters the billings not issued Fa Piao and informs AR Accountant by emailing scanned copy.
T-Code: ZW043
SAP
Local Tax Finance (Responsible)
AR-030-060: Send Accounting Part of Fa Piao to RtR FO Support for Filing
Local Tax Finance sends Accounting Part of Fa Piao to RtR FO Support for filing by courier.
Local Tax Finance (Responsible)
AR-030-080: Filing
RtR FO Support files the following documents and keeps in a safe place.
- Accounting Part of Fa Piao
- Invoice from RCS
- Approved/consolidated Voucher list
RtR team - RtR FO Support (Responsible)