Scope
Frequency
References
Attachments
Steps
- ITRAC (CBP entry information)
CBP provides a disc on a quarterly basis
- Import Data also used to compare
Data taken from BW and ACH Reports
ISA Testing Data
- Entry Information
- Classification Review
- Quantity Review
- Reported & Unreported Value Review
- SPI Verification
- Recordkeeping Review
- Related Party Indicator
- MID
- Look for Anomalies in data
Entry Information
- Extracted from ITRAC data
Select at least 2-3% of import entries as samples for testing of the criteria on previous page
- Once samples are selected, add to template and assign a sample number
Classification Review
- Binding Ruling
- Verify to Import Master Sheet
- Invoice #
- Vendor
- Classification correct as entered
- Recommended Classification if incorrect
Quantity Review
- Confirm that 7501 Quantity, invoice quantity and “received” quantity are all the same
- Investigate discrepancies
- Correct as needed, make notations on spreadsheet
Quantity Verification in GTS for Purchase Orders
STEP 1
Receiving reports – PURCHASE ORDERS – ME23N
STEP 2
Select another PO
STEP 3
Click on « Goods Receipt » (there may be several lines)
STEP 4
Screen print the following page and repeat for additional lines in “Goods receipt”
Quantity Verification in GTS for Sales Orders (Direct Delivery)
STEP 1
Receiving reports – SALES ORDERS – VA03
STEP 2
Enter the Sales Order # and hit entry
Highlight the line then click on “Document Flow” icon
STEP 3
Check the quantity. Blue box below
Reported Value
- Confirm that 7501 value, invoice value and amount paid vendor are all the same
- Data: method of payment, invoice#, PO#, LC#/Wire Transfer#, LC/Wire amount, verify value reported to GL posting (Y/N), verify related party indicator correct (Y/N)
- Make sure your sample includes both PO#’s and Sales Order #’s for RCS
- Investigate discrepancies and problems
- Correct as needed, making notations on spreadsheet
Value/Payment Verification for material received
STEP 1
Proof of Payments – FB03
STEP 2
Select « Document List »
STEP 3
The company code for Solvay USA Inc. is 7424
Enter invoice # with a 00 in front of the number and Execute
STEP 4
Make a hard copy of this page
Highlight the line and double click
Make a hard copy of this second page
SPI Verification
- Indicate SPI flag (A, CA, MX…etc.)
- Sample should include at least two of every SPI / country combination
- Confirm that records include appropriate certification of origin from vendor
- Investigate discrepancies
- Correct as needed, making notations on spreadsheet
Unreported Value Review
- Select sample (10) from each GL report
- Foreign vendors only
- RCS (both PO# and SO#/coded)
- Data from (General Ledger): vendor name, vendor number, vendor country, vendor address, invoice #, PO# (or SO#/coding), amount paid, quantity received
- Data from ITRAC: entry number, invoice #, quantity, value
- Review GL reports for anomalies
- Confirm amount paid and quantity received agree with invoice and entry information
Recordkeeping Review
Mandatory Documents
CF 7501
CF 3461
BOL
Delivery Order
Import Master Sheet
Commercial or Pro-forma Invoice
USDA Stamp
TSCA Stamp
Insurance & freight support
Optional
Packing list
Certificate of origin
(mandatory for GSP and FTA entries only)
Certificate of analysis
Proof of Payment
Completed spreadsheet and annual report sent to CBP by email
Florence Constant-Gibson
Chief, Trade Compliance Branch
Office of Field Operations
DHS/U.S. Customs & Border Protection
1300 Pennsylvania Ave., NW
Washington, DC 20229-1015
Phone: 202-344-1536