STEP 1

Use transaction code : KSV1

 

Create Actual Distribution Cycle : Initial Screen

Remark

Distribution allocations are used to the primary costs of a cost center. The information about the original cost element will be transferred to the receiver.

ERP Client Languages

When creating an Distribution Allocation, the texts must be added also in the other language ERP (both cycle name and segment name and description). To do that you must logoff, enter in the language requested (e.g. DE), and modify (KSV2) the Distribution Allocation, adding the names and descriptions in the local language.

 

STEP 2

Enter the cycle code and the starting date and 


Validity Date

The starting date determines the earliest validity date of the cycle. If a similar cycle already exists you can make a copy from the reference cycle and modify it afterwards. You can display the existing cycles by selecting the match code.

Codification Rules

Assessment cycles Rules

For the name codification consider CCCCDV where CCCC is the company code and for DV is for Distribution Cycles, whenever a company is harmonized on SYMPA standards.

 


STEP 3

 

  1. Enter the validity date (to last day of the year)
  2. Enter the description of the cycle
  3. Check the Indicator "Iterative"
  4. Check the Field Groups "Object Currency"

 

 

STEP 4

Click 


Segment Name

Segment Name according to Assessment Allocations Rules should be equal to Sender Cost Center inside the segment (exceptions: Insurance Allocations as driver is the type of insurance cost and therefore Segment Name = Cost Element codification).

 

 

STEP 5

Enter the segment code and description

Update the tab "Segment Header" :

  1. Assessment Cost element or Allocation structure
  2. Sender values:
    • Sender rule = Posted amounts
    • Share in % = 100 %
  3. Receiver tracing factor for Insurance & IAS19 : 
    • Receiver rule : Variable portions
    • Var.portion type : Actual Statistical Key Figures
    • Scale Neg. Tracing Factors : No scaling

 

 

STEP 6

Update the tab "Senders/Receivers"

  1. Enter a cost center or a group of cost center (group in the standard hierarchy)
  2. Enter a cost element or a group of cost element (in the hierarchy ZRCS-CNP). It is not necessary when an allocation structure is used
  3. Enter the receiving cost center or group of cost centers

 

 

STEP 7

Go to the tab "Sender Values"

No change needed

 

 

STEP 8

Only when the Variable portions => Actual Statistical Key Figures have been chosen in the tab "Segment Header"

Go to the tab "Receiver Tracing Factor" & enter the Stat. Key fig. 

 

 

STEP 9

Go to the tab "Receiver Weighting Factors"

Enter the receivers depending on the receiver tracing factor chosen in the tab "Segment Header" :

=> It should not be necessary to update this tab when a statistical key figure is used

 

 

STEP 10

Create a new segment by clicking 

 

 

 

STEP 11

Create Cycle Run Group

Cycle Run Group Codification Rules

Cycle Run Group Rules

To proceed with Cycle Run Group creation please follow the next documentation:

KSUx KSVx KEUx - Create a cycle run group

 

 

 

STEP 12

Save 

 

 

 

STEP 13

Create segments with reference

Enter the name of the segment you want to copy from and define a name for the new segment. Press  Now you can modify the appended segment.


 

Receiver Cost Center Modified

When the receiver cost center is modified, the inside the tab is deleted by the system and a new percentage must be entered.

Total Factor Percentage

Total of Factor Percentage after the change should total 100:

STEP 14

Change segment in other language

The new segment is firstly created with connection language “EN”. If the name of the segment should also appear in another language, logoff, enter in the language requested (e.g. DE), and change (KSV2) the segment name in the local language.