Table of Content
Objective and Scope
The purpose of this document is to describe the steps to create a SEPA Mandate in PI1. In order to be compliant with EU regulations, a SEPA mandate has to be available in customer account in order to be able to perform the direct debits payment method.
The SEPA Direct Debit allow a creditor (biller) to collect funds from a debtor's (payer's) account, provided that a signed mandate has been granted by the payer to the biller. A mandate is signed by the debtor to authorize the creditor to collect a payment and to instruct the debtor's bank to pay those collections.
This operating procedure (OP) applies to the account receivables of CICC.
Definitions
- SBS: In the current document, “Solvay Business Services” will be replaced by its abbreviation “SBS”.
- OTC BO AR: Order to cash Back Office Accounts Receivable
- OTC BO CM: Order to cash Back Office Credit Management
- OP: Operating procedure
- WARP: PI system for Worldwide Accounts Receivable and Payable
- CICC: Coordination Internationale des Crédits Commerciaux
Creation of new SEPA mandate
Warnings
- Before creating the mandate, please check if the bank account provided by the customer in the mandate is inserted in the customer master data bank details.
- For customers which are not German, please check in the following link if the customer bank is adhering to the DD SEPA: http://epc.cbnet.info/content/adherence_database
In order to check if customer bank is working with SEPA, go to customer master data 
, choose 
and click above the IBAN symbol 
Then copy the SWIFT code and search in the link provided above. In this case customer bank is adhering to the DD SEPA, so we can proceed with the mandate creation.
If not, customer should be contacted to verify if he works with a bank account which is an adherent of SEPA.
The process in SAP starts with the sending of the Mandate form (check attachments) to the customer which should be filled and signed by them. Then we should create the SEPA mandate in SAP by using transaction FSEPA_M1 in PI1 system.
The field’s “Mandate Ref.”, “Customer” and “Paying company code” needs to be filled in to identify the sender and receiver of the mandate as below:
Click on 
Select 
and on the 
” the status of the mandate, its validity data and some administrative data regarding the signature are stored.
Fill in the following fields as below:
Status: Active
Valid from: Signature date on the SEPA form sent to customer
Valid to: By defaul 31.12.9999
Trans. Type: N Recurring Use Mandate
After go to 
tab in which the customer relevant data for a mandate is stored. Just select 
and all the data will be filled automatically as below:
In the 
tab contains all the creditor data relevant for the mandate, in this case
the SOLVAY – WARP company code (BE) linked to the mandate (also filled automatically)
Then 
Warnings
- If for any treason, the mandate should be edited, go to transaction FSEPA_M1 with Mandate reference and click on
as below:
- The payment method in PF1,WP1 and RHO customer masterdata should be updated according the following table: