Presentation

History

The HR Dashboard was built by SBS IS in 2015 via the "HR Dashboard" Project (Code 6070). Sponsor was the SBS HTR Analytics team.

Scope

Target Audience : This dashboard is aimed at the HR Directors of each GBU/Function as well as the GBU Presidents and Functions Directors.
Data Accuracy : The dashboard reflects exactly the results of the BI HR reports (Solia HR E-services Reports).
Organisational Scope : The dashboard reflects exactly the scope of the BI HR reports (Solia HR E-services Reports).
Historical Scope : The dashboard contains data only for the current and previous year (Meaning between 13 and 24 months total) No data before Jan 2014 was included due to poor qualtity.

Data update

The data in the dashboard is updated every 7th of the month for main data, and 11th of the month for Learning data only.

Accessing the dashboard

The dashboard can be accessed via the Qlikview Access point and then selecting the “HR Dashboard”

http://qlikview.solvay.com/index.htm

If you do not see the dashboard in the Qlikview Access point, it means you do not have access to it.

You can request the access via this online form :

https://jfe.qualtrics.com/form/SV_9MjnvJNmiv4W1BH

Confidentiality

Due to confidentiality reasons, if your selection corresponds to less than 5 active employees, some graphics will show this "Autorization Condition Unfulfilled" message.

In that case you need to change the filters to display more than 5 persons.

Dimensions availability

Access Approval

Note that since this dashboard contains confidential data, your access request will be submitted for approval to the SBS HTR Analytics team.

Due to the data structures, some dimensions are not available for all indicators

The Month is not available for all indicators in the "Performance" Tab (PDCR is a yearly process).
The Talent Group is not available for the "Performance" Tab.
The Individual Objectives and Nature of Contribution results are available only for the "Performance" Tab.
The Learning Domain, Delivery Method, Type of Learning and Budget Type are only available for the "Training" Tab.
The Assignment Type is only available for the "International Mobility" Tab.

Filtering

If you filter on these dimensions, some indicators will be empty

Dimensions definitions

The official HR definitions of each dimension can be found in the Solvay Core Global template :

http://teamsites.solvay.com/sites/GlobalHR/HR_Management_Public/Solvay_Core_Global_Template.doc

Dimension	Explanation	Example
Entity Grouping	Grouping of organizational Entites in GBUs and Functions.	GBU Novecare / F Industrial / Solvay Business Services
Region	Geographical region of the employee. Note that for expatriates, this may change depending on if you are looking at Registered or Active numbers.	Europe
Country	Country of the employee. Note that expatriates, this may change depending on if you are looking at Registered or Active numbers.	France
Site	Site (Location) of the employee. Note that expatriates, this may change depending on if you are looking at Registered or Active numbers.	Aubervilliers CR
Cluster	Grouping of Entity Grouping	Advanced Formulations
Entity Type	Classification of entities	Business / Comex
Functional Area	Previously called Domain	Information & Knowledge
Job Family	Previously called Sub Domain	Information & Knowledge Management
Employee Group	Grouping of employees	Regular / Expatriate / Trainee
Employee Type	Type of employees : Cadre, Employé, Ouvrier ...	Cadre
Mgt Level	Management Level - Grouping of Grades : Junior : S15 to S18 Middle : S19 to S22 Executive : S23 to S27	Junior
Talent Group	Definition can be found in the DPS Reference Guide	Growing HIPO
Gender	Gender of the employee	Male / Female
Nationality	Nationality of the employee	French

Time dimensions

By default the dashboard opens with the full current year selected.

You can change that selection on top bar :

Tabs & KPI definitions

Dashboard

Employees by Region

Shows the number of employees by Region for the selected period.

The graph will show the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

Region can also be replaced by Country via the Arrow button.

In the case where several months are selected, the graphs shows the latest month in that period.

Employee Evolution

Shows the evolution of the number of employees and % of female by month.

The graph will show the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

Dashboard - Right side indicators

Total "Active" - Shows the total number of employees for the last month of the selected period. Can be changed from Active to Active FTE or Registered via the radio button.
Nb of Nationalities - Shows the total number of different nationalities in our employees.
% Female - Shows the % of female employees for the last month of the selected period. Can be changed from Active to Active FTE or Registered via the radio button.
% Key Positions / Cadre - Shows the percentages of cadres that are flagged as Key Positions.
Avg Nb Learning Hours - Average Number of Learning hours during the year (Note that this indicator is yearly whereas the others are monthly).
Total Turnover - Shows the monthly turnover for the last month of the selected period (See Turnover paragraph for details)

Diversity

Gender Balance

Shows the % distribution of employees by Gender for the last month in the selected period

Ex : If you selected 2015 Q1, it will show the distribution of 03.2015

The calculation is based on the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

Note : Not Assigned means that the gender was not correctly set in the HR systems.

Age Distribution

The graph shows the number of employees (active, registered or Active FTE) by groups of ages and gender (green for men, orange for women).

Note that the age is the current age of the employee whatever the period selected.

Ex : if we are in December 2015 and you selected period Jan 2015, the graph will show the current age distribution of all the persons that were employed in Jan 2015.

The calculation is based on the number of Active, or the number of Active FTE, or the number of registered depending on the option selected in the right menu :

The global average age can be found in the top right corner :

Distribution by Mgt Level / Type / Nationality

This graph shows the distribution in numbers of employee by 3 dimensions :

Management Level (Non Cadre / Junior : S15 to S18 / Middle : S19 to S22 /Executive : S23 to S27)
Employee Type
Nationality (Only top 10 showing - but you can scroll down).

In all 3 cases the colors shows the distribution by gender.

If several months were selected, it will show the values for the latest month.

The calculation is based on the number of Active, or the number of Active FTE, or the number of Registered depending on the option selected in the right menu :

Potential

High Potential Pool

This shows the % of cadre employees that are identified as a High Potential in the last month of the selected period.

The second number (between parenthesis) is the total number of cadres in High Potential pool.

This includes the Talent Groups : HIPO for GBU/FU, HIPO and Growing HIPO.

The calculation is based on the number of Active.

Definitions for the Talent Group and High Potential Pool can be found in the DPS Reference Guide.

Note : Only Employee Type = Cadre are included.

Cadres By Talent Group

This graph shows the distribution in numbers of the cadre employees per Talent Group. Number shown is the situation as in the last month of the selected period.

Definitions for the Talent Group and High Potential Pool can be found in the DPS Reference Guide.

The calculation is based on the number of Active.

Note : Only Employee Type = Cadre are included.

Performance

Performance Year

Note that there is a 1 year shift in the year selection : If you select 2015, it will show the performance for 2014 (As the assessment is always done for the previous year).

Individual Objectives

The bar chart shows the number of employees by Average Individual Objective.

Nature of Contribution

The bar chart shows the number of employees by Nature of Contribution.

Individual Objective Score	Individual Objective Description
0	Not applicable --> Not taken into account in the average.
1	Unsatisfactory
2	Partially Successful Achievement
3	Successful Achievement
4	Exceeds Expectations
5	Exceptional Achievement

Nature of Contribution Score	Nature of contribution Description
0	Not applicable --> Not taken into account in the average.
1	Trails
2	Acquires
3	Master
4	Steers
5	Transforms

Learning

Learning Top KPIs

Avg Cost per Employee : Average cost of Learning per employee (Total Cost for the year / Avg of Active Employee) for the current year (and previous year below)
Avg Learning H per Employee : Average number of hours of Learning per employee (Total Number of Hours for the year / Avg of Active Employees)
Total Learning Cost : Total Learning cost for the current year (and previous year below).

Avg Hours / Avg Cost per Employee

The calculation is based on the number of Active.

The bar chart shows 2 indicators :

Avg Hours : Average number of training hours per employee = Total Hours / Nb of active Employee
Avg Cost : Average cost (Euro) per employee = Total Cost / Nb of Active Employee

You can switch from one to the other with the selection :

By default each bar represents one Management Level, but it can be changed to Gender via the cyclic selection :

Total Training Hours / Cost

The calculation is based on the number of Active.

The pie chart shows the distribution of 2 indicators:

Total Hours (Including Web Based Trainings)
Total Cost

You can change from one to the other via the selection :

By default the distribution is by Learning Domain but it can be changed :

International Mobility

Assignment by Home/Host Location

This table shows the number of International Assignments for the last month or selected period, by Home/Host Location.

You can switch from Region to Country or Assignment Type using the cyclic :

Turnover

Entries & Leavings

Shows the number of entries and leavings (with detail of volontary/Involontary) by month :

Leavings are shown as negative bars
Entries are shown as positive bars

The numbers are based on the Registered employees.

Rolling Month Turnover

The rolling turnover is calculated as the ratio of the number of leavings over a 12 month rolling period with the average Registered employees over the same 12 rolling months.

Turnover = 12 rolling months Leavings / Avg Registered over 12 rolling months.

The graph shows 3 lines :

Voluntary Turnover
Involuntary Turnover
Total Turnover = Voluntary + Involuntary Turnover

Apprentices, Trainees and Students are excluded from this indicator.

Before Jan 2015

Note that the rolling turnover value before Jan 2015 is not accurate (due to poor data quality before Jan 2014).

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