Please see the SAP Analytics Approach document, section 'Documentation' for more information about the context of this document.
| Status | Approved |
|---|---|
| Functional Specification Owner | |
| Stakeholders | Elina Krastina and Teresa Félix |
| Jira Request ID | ERP-1254 - Getting issue details... STATUS |
| Jira Development (Build) ID | ERP-2780 - Getting issue details... STATUS |
| Lean IX App Link | |
| Business Process Reference (L4) | 11.11.01.02. Create & Distribute Custom Reports |
High-Level Specification
| Parameter | Value |
|---|---|
| Application System (Delivery Tool) | SuccessFactors – Story Report Module: Employee Central (EC) |
Functional Overview
Why the report is needed
Syensqo needs a centralized and dynamic view of employees under mobility policies and programs to streamline management of global assignments and international transfers.
In addition, the Global Mobility team requires a single consolidated report to track employees who have submitted Short Term Remote Work applications.
Business requirements addressed
- Centralized tracking of global mobility population
- Operational follow‑up of Global Assignments and Permanent Transfers
- Visibility on Short Term Remote Work applications
- Segmentation by organizational and time‑based dimensions
Business questions answered
- Which employees are currently on global assignment or international transfer?
- What is the status and duration of each mobility assignment?
- How is the mobility population distributed by GBU, country, and effective date?
- Which employees have applied for Short Term Remote Work and under what conditions?
Business value
The report supports day‑to‑day operational activities of the Global Mobility team, ensures accurate tracking of assignments and applications, and enables real‑time follow‑up of mobility cases.
Scope
In Scope
The report covers employees under the following mobility policies and programs:
- Expats
- International Transfers
- Specific programs (e.g. SIPA, Rotational (FFF), VIE, etc.)
- Global Assignments / Permanent Transfers (GA / PT)
- Short Term Remote Work applications
Out of Scope
- Non‑mobility population
- Historical data outside Employee Central scope
Solution Overview
Content ownership: BILLING-ext, Anoop
Input from: Elina Krastina and Teresa Félix
Security: Standard SuccessFactors Role‑Based Permissions (RBP) apply. The report respects EC data visibility rules.
Story Page – Mobility and International Transfers
Page Objective
Provide a single operational report for the Global Mobility team to track all employees under mobility policies and Short Term Remote Work in real time.
Page Filters
| Report Field Name | Mandatory / Optional | Prompt Type |
|---|---|---|
| Country | Optional | Multi‑select |
| GBU | Optional | Multi‑select |
| Legal Entity | Optional | Multi‑select |
| Division | Optional | Multi‑select |
| Cost Center | Optional | Multi‑select |
| Job Grade | Optional | Multi‑select |
| Job Title | Optional | Multi‑select |
Page Level Input Controls
None specified.
Calculations
No advanced calculations specified. Duration is displayed as provided in Employee Central (in years where applicable).
Layout
- Page filters pinned at the top
- Syensqo logo top‑left
- Table‑based layout for operational usage
Dashboards / Charts
Not required for this report.
Tables / Lists
Table 1 – Employee Details: Mobility Population
| Field |
|---|
| Person ID |
| User ID |
| Formal Name |
| Business Email Address |
| Job Title |
| Business Unit |
| Division |
| Country |
| Company |
| Location Group (Site) |
| Department |
| Cost Center |
| Manager User ID |
| Manager Name |
| Employee Class |
| Workforce Category |
| Pay Grade |
| Employee Status |
| Event Reason |
| Assignment Type |
| Assignment Start Date |
| Actual End Date |
| Planned End Date |
| Assignment Class |
| Movement Type |
| Move Request Reception Date |
| Relocation Phase |
| Business Decision Date |
| Cancellation Reason |
| Duration (in years) |
| Employee Acceptance Date |
Table 2 – Employee Details: Short Term Remote Work
| Field |
|---|
| Person ID |
| User ID |
| Formal Name |
| Business Email Address |
| Job Title |
| Business Unit |
| Division |
| Country |
| Company |
| Location Group (Site) |
| Department |
| Cost Center |
| Manager User ID |
| Manager Name |
| Employee Class |
| Workforce Category |
| Pay Grade |
| Employee Status |
| Remote Work Start Date |
| Remote Work End Date |
| Number of Days |
| Destination Country |
| Destination City |
| Emergency Contact Exists? |
| Legal Authorization Acknowledgement |
| Legal & Tax Compliance Acknowledgement |
| Health Coverage Acknowledgement |
| Restrictions on Activities Acknowledgement |
| Productivity & Work Conditions Acknowledgement |
| Expenses Responsibility Acknowledgement |
| Data Security Acknowledgement |
| Reporting & Compliance Acknowledgement |
| Acknowledgement of Submission |
Story Filters (Global)
| Report Field Name | Mandatory / Optional | Default |
|---|---|---|
| Employee Status | Mandatory | Active and Dormant |
| Event Reason | Mandatory | Global Assignment / End Global Assignment |
Data Models
| Data Model | Description | Jira Development ID |
|---|---|---|
| EC Mobility & Assignment Data Model | Global Assignments, Transfers, and Remote Work data | Not specified |
Business Roles
| Role |
|---|
|
Design Rationale
No existing report in the catalog provides a consolidated view of all mobility programs and Short Term Remote Work. A custom EC Story Report ensures operational accuracy and real‑time monitoring.
Assumptions
- All mobility‑related data is maintained in Employee Central
- Event reasons correctly identify GA / PT lifecycle events
Dependencies
- Data completeness in EC for mobility events
- Validation that all required fields are available in SuccessFactors
Special Requirements
- Real‑time data refresh
- Single report covering multiple mobility use cases
Frequency of Analysis / Report Run
| Frequency |
|---|
| Daily |
Testing Considerations / Dependencies
- Validate event reason filtering
- Validate GA/PT date logic
- Validate Short Term Remote Work acknowledgements
- Validate visibility by Global Mobility role
Test Conditions and Expected Results
| ID | Condition | Expected Result |
|---|---|---|
| TC01 | Open report without filters | All mobility and remote work records displayed |
| TC02 | Filter by country or GBU | Table updates correctly |
| TC03 | Review assignment dates | Dates populated correctly |
| TC04 | Review Short Term Remote Work records | All acknowledgement fields visible |
Other Requirements
None identified.