AppSheet - Deployment Lifecycle

There are two different states for an AppSheet app:

• Prototype state
• Deployed state

Prototype state

This is the default state of an AppSheet application, the only difference with the deployed state is that a information bar will appear on the application in order to remind the user that the app is not deployed. Anyway, you can keep the prototype state for apps used by less than 10 users in your team.

Who can create apps in Prototype mode?

• Any Solvay user can be potentially an AppSheet Developer, If you want, you can design your database and AppSheet will create the application for you.
• There aren't special permissions required to create an AppSheet Application, you just need to login in AppSheet and follow the manuals.

When you should use apps in prototype mode?

• Prototype apps are suitable for small applications that are shared with less than 10 users.
• NOTE: Apps can run in prototype without major limitations. The main differences between:
  • Applications in prototype mode has a warning message when the app is loading
  • Applications in prototype mode cannot be shared with more than 10 users
  • Applications in prototype mode cannot send notifications. (Only the application owner can be notified)
• You should request to deploy your application when:
  • If your application needs to be shared with more than 10 users, or you want to get rid of the other limitations.
  • If your application is business critical and you want to ensure your application is healthy. (Up and running without disruptions)

Deployed state

You must request a deployment to use this state. We advise you to move to this state only if the application will be shared with more than 10 people.

Who can create apps in Deploy mode?

• Only AppSheet Manager can deploy applications. 
• If you have created your own application and you want to deploy it, you have to request a deployment

When you should use apps in deploy mode?

• If your application need to be shared with more than 10 users
• If your application is business critical and you want to ensure your application is healthy. (Up and running without disruptions)

Before an application is deployed, you need to provide some pre-requisites:

1. Document your application within AppSheet only:
   1. Fill all the AppSheet properties in the Info > Properties tab
   2. Provide the functional description in the field Info > Properties tab > App Documentation > Purpose 
   3. Provide a link to the diagram about your application in the field Info > Properties tab > Information for app users > About URL
2. Share the application:
   
   1. Need to be shared with appsheet.isdeployment@solvay.com
   2. NOTE: Please enable co-author option:
      
      
   3. 
      
      

3. Share Google Drive App root folder with appsheet.isdeployment@solvay.com: :

   1. Go to: My Drive -> appsheet -> data. Right Click on root folder of the app and click on share.

   2. Provide email id:appsheet.isdeployment.com click on Send button.

      
      

4. Transfer the application and the linked resources to a generic account
   1. Applications cannot run on behalf of Solvay users, you should transfer the app and the linked resources to a generic account.
      1. NOTE: How to decide what is the generic account to use?
         1. There are sites / regions that have their own generic account to manage Appsheet accounts, like for example China or Alorton
         2. You can search in the Google contacts Appsheet > https://www.google.com/contacts/?cplus=0#contacts/search/appsheet
         3. Check if there is any that match with your site / region
            

• • • Transfer data to the Generic user Diagram

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How to request the application deployment?

1. Open the request a deployment
2. Click in the magnifier (Top right) and search the title of your app
3. Select the app you want to deploy:

4. Click in Request deployment

5. Fill the form

6. That's all, you will be contacted by the AppSheet Service managers when the application has been deployed.