Responsibility area: Perform Costing Monthly Closing
Finance Site SBS:
SU MAC processes the settlements of the three items below respecting the given time table:
- PM-orders,
- WBS-elements,
- CO-orders,
The processing includes dealing with the generated messages. SU MAC investigates the reasons for error messages, looks for modifications and corrections if possible, and restarts settlements if needed.
- If an error blocks further processing and cannot be solved by SU MAC, the issue must be communicated to a contact in the area of plant maintenance.
- After having received the solution and corrections, SU MAC acts by launching a second time the corresponding transactions.
- Furthermore, SU MAC checks if the orders and the WBS treated in this procedure are completely settled.
Responsibilities of other functions:
- The processing of PM-orders and WBS-elements for maintenance and fixed asset operations can lead to a result with technical errors.
- In this case SU MAC must contact the local plant maintenance team, which is responsible for making the necessary corrections
Based on group core rules, all costs for maintenance and investment for fixed assets must be posted on special orders, created in the module of plant maintenance (PM). The cost of the orders are allocated to define maintenance and investment projects, created in the project system and defined in a hierarchy – work breakdown structure (WBS), where actual and budget figures can be compared.
Scope
WP2
PF2
Frequency
References
Attachments
N/A
I settle WBS ( Work Breakdown Structure)
Guideline
STEP 1
Start the transaction using the menu path or transaction code 
Actual Settlement: Project/WBS Elements/Networks : initial screen
STEP 2
Choose a defined selection variant
Click on 
beside the field "selection variant"
Look for the variant and click on it
STEP 3
- Enter the settlement period
- Enter the fiscal year
- A test run can be made before, in order to check for possible errors.
Mark (optional) ‘ Detail list ‘
Execute
STEP 4
- Check to see if there are error messages
- Click on
to display messages
STEP 5
For messages with a red circle 
, it means that there are some errors in the settlement, which must be corrected.
STEP 6
Once all error messages are cleared, re-open transaction CJ8G and uncheck the test mode
and execute
STEP 7
To view the detailed list of settlements click on 
STEP 1
To check if WBS orders are settled, use the report Z1K_SOLDE_WBS
Look for a variant with 
STEP 2
Double click on the variant you want or select it and click on 
STEP 3
Enter the period
and execute
When the report doesn’t display a value in the column ‘solde’ the WBS elements are completely settled in the selected period.
Example of a WBS element that is not balanced
STEP 1
To check if WBS orders are settled, use the transaction CJI3 and choose database profile « ZRCS00000001 »
STEP 2
Insert « * » to select all projects
Click 
and select the company code and controlling area for “Organization units definition” and “Organization units WBS element”:
STEP 3
Enter the period
and execute
STEP 4
The total of the column "Value in Obj. Crcy" must be equal to zero when wbs elements are settled
