STEP 1

I prepare the file to be uploaded with: 

  1. Controlling area
  2. Sender cost center
  3. Activity Type
  4. Receivers: it can be a WBS, a Cost center or an order
  5. Personnel number (not compulsory)
  6. Quantity
  7. Item text
  8. "X"

 

Delete columns headings & empty rows. 

 

Save the file as type : CSV (Comma delimited)

Click yes if you have a message : "do you want to keep the workbook in the format?"

STEP 2

Start the transaction ZWFA47A and enter: 

  1. The file in csv format

  2. Session that must be run with transaction SM35: ZWFAI + company + 3 characters

  3. Controlling area

  4. Version : 0

  5. Document Header Text: Sales force case number

  6. Posting Date & Document date : last day of the month

  7. Select "production" to work with pre-established rates or select "consumption" to work with actual rates.


Execute 

If you have a message "Do you want to grant access to this file?", click

Error messages must be solved before moving forward

For instance, if you have the message "Activity type xxx cannot be allocated from cost center xxxx-xxxx" it means that the budget was not entered with KP26. 

 

STEP 3

If no errors found, flag the options:

  • Create BTCI session
  • Send BI execution

Execute 

A batch input is generated and automatically processed. 

A message informs that the session was successfully processed

 

 

STEP 4

Go to SM35 to see documents posted