Issue

As ERP Rebuild evaluates its functional deployment for future state SAP S/4HANA, the decision between utilising a public, private cloud and on-premise licensing options, on which to build business capability, is a critical consideration. This document (when completed post reviews) will provide a clear concise comparison of the three primary options to inform this decision. 

Recommendation

Option B) SAP S/4HANA Private Cloud Edition (PCE)

While the charter principles of Simplification, Standardisation, and Adopt/Adapt seemingly align closely with the principles of SAP's public cloud offering, the primary reason for not choosing the public cloud is that it simply does not meet Syensqo's platform requirements.

Public Cloud Considerations
SAP S/4HANA Public Cloud, with its benefits of low touch maintenance and standardised business processes, presents a simple and straightforward solution. However, for a global chemicals company like Syensqo, the realities of running a scaled operation with multinational compliance obligations  and potential for future acquisition/divestments challenge the viability of this option in it's current offering from SAP. While SAP S/4HANA Public Cloud offers cost efficiency, the need for enhanced security, additional compliance, and control over Syensqo data favours the SAP S/4HANA Private Cloud Edition. Additionally, SAP S/4HANA Private Cloud Edition provides flexibility in project deployment options, allows Syensqo to determine its own schedule for maintenance and adoption of new technologies and business capabilities (such as generative AI), that are rapidly emerging and will advance during the lifecycle of the ERP Rebuild. Changing position on capabilities through deployment lifecycle is a likely scenario that is not supported under the constrains of SAP S/4HANA Public Cloud.

Finally, SAP S/4HANA Public Cloud is generally used for new greenfield deployments, especially for emerging companies without significant standing investments in SAP solutions. Given Syensqo's extensive implementation of SAP dating back to 2001, transitioning to SAP S/4HANA Public Cloud is not feasible. Our existing infrastructure and substantial investments in on-premises SAP solutions necessitate a tailored approach that ensures advancement in business capability that leverages on existing deployed assets and Syensqo IP. 

On-Premise Considerations

On-Premise purchasing option is in the past a traditional approach to acquiring licenses for SAP software. In terms of comparison this option is very much aligned with the Recommended PCE with the notable variance in outcomes are:

1. Ultimate accountability is with Syensqo to own, operate and manage the solution
2. At the end of the support period for the acquired licenses Syensqo have optionality to extended maintenance fees, upgrade to the latest software (acquire licenses) or take the solution 'out of support' with a third party or self managed landscape
3. CAPEX purchasing model with limited discounting due to SAP's push for cloud adoption and unwillingness to negotiate on legacy licensing constructs
4. Cloud infrastructure would be acquired to support the platform and is purchased independently to the licenses
5. SAP have indicated that the on-premise edition of software may not receive future functionality as it focuses its product development on cloud based offerings

On-premise is in many ways aligned with key requirements of Syensqo, however going ahead with this option is to be considered somewhat an 'alternative' solution considering SAP's strategic intent with Cloud based offerings. As such PCE remains the preferred choice on the assumption that the negotiated outcome fulfils the flexibility, agility and cost imperatives being considered. 

Background & Context

In recent years SAP has been marketing and constructing it's product offerings towards cloud subscription models in order to become a 'Cloud' company. For SAP S/4HANA core systems the product offerings are including SAP S/4HANA Public Cloud, GROW with SAP, SAP RISE and Private Cloud Edition each of these options offer varied configurations of which customers may consider. Broadly speaking (and in order to refine the conversation for decision making) these models are either public, private or on-premise options thus this KDD is narrowed down to option A) SAP S/4HANA Private Cloud Edition (PCE), option B) SAP S/4HANA Public Cloud or option C) On-Premise. For the purpose of this KDD Private cloud edition can be also considered as an SAP RISE construct, however SAP RISE or PCE will have it's own consideration with it's own pro's and con's as SAP licensing negotiation commences and as ERP Rebuild aligns on it's understanding and it's requirements on how it aims to operate SAP more fully. 

Assumptions

1. No on-premise data center
   Building on-premise data center with a perpetual license model is out of the question due to there being no indicators that this would be a preference and ERP Rebuild charter alignment and Syensqo goals means building a modern future proof solution which aligns with cloud. It is such an obvious elimination of choice that it not sensible to take effort to validate this assumption.
2. Requirement to support intentional but disruptive events
   As commonly indicated by executive leadership, Syensqo will at some point undergo mergers/acquisitions/divestments in it's future, possibly even during the ERP Rebuild project lifecycle. These events will have demands and requirements to integrate or onboard / off-board organisational units with speed and flexibility. 
3. No product deviation from SAP
   SAP do not alter their product offerings so significantly in the time period between this decision and securing a license to operate that the recommendation becomes invalid.
4. Uptime and Problem Resolution
   SLA's for availability and support offered through products considered will meet Syensqo's requirements
5. Cost Control and Vendor Lock-in
   Ensuring the power dynamic does not shift heavily in SAP's favour while transitioning to a cloud subscription model is a critical non-functional requirement
6. Portioned (hybrid) adoption of public cloud overly complex
   The option to move some business capabilities that are very 'vanilla' into a public cloud offering and operating more complex parts of the business into a private cloud construct would lead to undue complexity to operate and maintain.

Constraints

1. SAP are heavily pushing cloud adoption to it's customers, thus reducing negotiation leverage for on-premise perpetual platform model
2. Vendor lock-in to SAP and cost control become an increasing challenge under any cloud platform model
3. The decision must be made early, during the conceptual design phase, to advance the ERP Rebuild agenda and secure a favourable outcome. This early decision-making will prevent SAP from perceiving a commitment to their products, and thus improve negotiation leverage on license costs for Syensqo.

Impacts

At inception of the S/4 transformation project, now is the only point in time it is feasible to consider starting fresh with a public cloud option. With the decision to move forwards with SAP S/4HANA Private Cloud Edition will restrict the viability of changing direction in the future. Once acquired and deployed the feasibility to change course and pursue a public cloud solution becomes unwieldy, the same (but to a far lesser extent) goes for a reversal to an on-premise based model.

Business Rules

Cloud Platform must support business requirements, the cloud platform itself caters for business requirements but does not directly service business rules.

Options considered

Option A: SAP S/4HANA Public Cloud

• Deployment: Core ERP system in a multi-tenant cloud environment aka 'public cloud'.
• Customisation: Minimal level of customisation, expects highly standardised deployment.
• Management: Fully managed by SAP, including infrastructure, software updates, maintenance, and security.
• Focus: Standardised processes and configurations to ensure ease of use and consistent updates.

Option B: SAP S/4HANA Private Cloud Edition

• Deployment: Private cloud environment.
• Customisation: High level of customisation, similar to on-premise capabilities.
• Management: Managed by SAP partner, including infrastructure, updates, and patches.
• Focus: Primarily focused on providing a dedicated SAP S/4HANA environment with flexibility in customisation and control over updates and management.

Option C: SAP On-Premise

• Deployment: IaaS cloud environment or Private Data Center
• Customisation: High level of customisation, complete product deployment control to the limit of generic SAP supported configurations. 
• Management: Full stack accountability by Syensqo with mix and match management options which can be divided across platform components. For example. Vendor A for Infrastructure, Vendor B support SAP Basis and Syensqo support functional components or Syensqo may fully outsource or fully insource. 
• Focus: Primarily focused on maximum ownership of Syensqo to control their roadmap without having 'cloud' requirements infringe on their deployment. 

Evaluation

	Option A -SAP Public Cloud	Option B - SAP Private Cloud	Option C - On-Premise
Vendor Lock-in	Pro Streamlined, single vendor management, integrated SAP services. Con High lock-in due to reliance on SAP's managed environment.	Pro Syensqo have ultimate control over the solution and its implementation	Pro Syensqo have ultimate control over the solution and its implementation
Security and Compliance	Con Limited control over data residency and governance.	Pro Syensqo have greater control over implementing our own security measures and compliance policies to suit international regulations.	Pro Syensqo have greater control over implementing our own security measures and compliance policies to suit international regulations.
Data Residency / Regulation Compliance	Con Managed by SAP, simple compliance with global data regulations	Pro More options for data residency, better for syensqo as a highly regulated industry Pro Greater control over compliance with industry-specific regulations.	Pro More options for data residency, better for syensqo as a highly regulated industry Pro Greater control over compliance with industry-specific regulations.
Cost	Pro Predictable subscription fees, lower initial investment.	Con Higher total cost of ownership, due to requirements of Syensqo	Con Higher upfront CAPEX cost, due to not adopting subscription model for procurement.
Customisation	Con Limited customisation options.	Pro Supports customisations for Syensqo specific needs and industry requirements.	Pro Supports customisations for Syensqo specific needs and industry requirements.
Performance	Con Optimised for average customer performance needs, managed by SAP.	Pro Performance requirements are tailored and configurable by Syensqo	Pro Performance requirements are tailored and configurable by Syensqo
Future Proofing	Pro Frequent scheduled updates with the latest features supported on public cloud	Pro Controlled and planned upgrades according to Syensqo’s timeline.	Con SAP have made references to developing future capabilities to certain 'Cloud' subscription models only.  e.g. Green Ledger, AI features.
Operational	Pro SAP have full accountability to support and maintain the platform.	Pro SAP or SI have accountability to support and maintain the platform	Con Syensqo remain accountable for the entire management of the SAP solution.

See also

SAP Primary Documentation for Public Cloud https://help.sap.com/docs/SAP_S4HANA_CLOUD?locale=en-US

Change log

Workflow history