Process Owner

Pierre Boyer
Process Manager RtR

D&PS Expert

Marie-Line Ardito

General Description

Gives a global view of Actual Destination Fixed Costs using the Cost Element hierarchy or the Cost Center hierarchy
  • Actual Destination Costs Evolution Current year vs Previous year (same period) with the detailed delta of the level 2 of the Cost Element hierarchy (Fixed costs group 2) or the Cost Center hierarchy (2 Function).
  • Total Actual Destination Costs value or % vs the sum of total Costs by GBU or Function, Zone, Legal Entity, Plant, Fixed Cost Group 2 or 2 Function on the selected period
  • Trend of Actual Destination Costs value by Month or Quarter depending on the selection. A comparison with the budget is available by clicking on either "Function Costs" or "Production Costs"



Target Users

  • Finance
  • Controlling
  • Industrial

Authorization & Rights

All the accesses must be validated by the
GBU Finance or Industrial Directors
Authorisations' rights per GBU or Function, Zone, Plant
Access form
Calculation 
Actual Destination
All costs which are debit/credit postings. It includes both Primary and Secondary costs (refer below table on Cost type, Cost Element & Cost Category).
Type
Cost Element Group 1
Cost Element Group 1
Primary
ZRCS-AC Actual Fixed Costs
ZRCS-OTH Others
ZRCS-VSE Variable Selling Exp
01 Primary Costs/Cost-reducing revenue
03 Accrual/deferral per surcharge
04 Accrual/deferral per debit=actual
11 Revenues
12 Sales deduction
22 External settlement
Primary
ZRCS-Sale
01 Primary Costs/Cost-reducing revenue
03 Accrual/deferral per surcharge
04 Accrual/deferral per debit=actual
11 Revenues
12 Sales deduction
21 Internal settlement
22 External settlement
42 Assessment
43 Internal activity allocation
Primary
ZRCS-ACAMO Actual Depreciation
01 Primary Costs/Cost-reducing revenue
03 Accrual/deferral per surcharge
04 Accrual/deferral per debit=actual
11 Revenues
12 Sales deduction
22 External settlement 
Secondary
ZRCS-ACAMO Actual Depreciation
21 Internal settlement
31 Order/project results analysis
41 Overhead rates
42 Assessment
43 Internal activity allocation
50 Project-related incoming orders: sales revenue
51 Project-related incoming orders: other revenue
52 Project-related incoming orders: costs
61 Earned value
Secondary
ZRCS-AC Actual Fixed Costs
ZRCS-OTH Others
ZRCS-VSE Variable Selling Exp
 
21 Internal settlement
31 Order/project results analysis
41 Overhead rates
42 Assessment
43 Internal activity allocation
50 Project-related incoming orders: sales revenue
51 Project-related incoming orders: other revenue
52 Project-related incoming orders: costs
61 Earned value
  
Budget - GBU
It corresponds to Plan Value V0 or V1 (budget entered on the cost centers in the ERP)
  • V0 - Version 0: This is the Standard Cost Estimate (Max capacity)
  • V1 - Version 1: This is a version that can be used freely in the ERP
Note: The V0 is currently filled only for production cost centers.
Budget - Function
It corresponds to the budget given by the Corporate function - manual files
  
Costs Evolution
Waterflow chart shows the costs for past and current year with differences for each 2 Function (Cost Centers Hierarchy) or Fixed Cost Group 2 (Cost Elements Hierarchy) and with Foreign Exchange Rate Effect.
The detailed bars can be between "2 - Function" and "Fixed Cost 2" groups by using the check box (below image).

  • Actual Y-1 : The Actual Destination cost for the previous year.  
  • 2 - Function/Fixed Cost 2 : This is the delta for each Function or Cost group 2 between the previous year and the current year actual destination amounts.  
  • FX effect: Foreign Exchange effect. Difference in Actual Y converted using the Y-1 rate and Actual Y using the Y rate.
  • Actual Y : The Actual Destination cost for the current year.
Currency conversion: CAR 3
The Actual Y-1, as well as the function/fixed cost 2 bars, are converted using the rate of the last period of previous year (if all periods are selected then it's the end of December rate). The Actual Y value is converted using the last period of current year rate (if all periods selected then it's the previous month's rate).
Example: if the data selected was January to March and current year is 2014 then, Actual Y-1 bar will use the rate of March 2013 and the Actual Y is converted using the March 2014 rate.
Note: If you are comparing only Year To Date, make sure to select the correct months on the right "Period" menu.
There is a All/Function Cost/Production Cost Flag which enable to show either all costs (productions, SG&A etc...) or just Function costs (CBS) or just Production costs. This flag is defined by the plant: all actual plants costs  (Eg: 7822) are considered production. All GBU/Function which are not (Eg: RE00, CS00...). By choosing the costs that you interested in, simply click on either "All" or "Production Costs" from the top page of the dashboard (refer below image). If you wish to see example of the page, click "Production Cost" on top.

This chart only shows current year's result vs Year-1.
Total Costs By Value
Costs value by Actual Destination detailed by both Cost Center hierarchy and Cost Element hierarchy.  
Total Costs By Percentage
Costs Values by Actual Destination detailed by both Cost Center hierarchy and Cost Element hierarchy/Total Costs values by Actual Destination X 100%
Total Costs By Month
Costs values by Actual Destination detailed by both Cost Center hierarchy and Cost Element hierarchy each month. Conversion rate is taking the last available period's rate.

Sources

Actual Destination Fixed Costs

Budget - GBUsBudget - Functions
Core query
BW_QRY_MPR_FC003_0003
BW_QRY_MPR_FC003_0003
 
QV query
QVSBS_BW_QRY_MPR_FC003_0003
QVSBS_BW_QRY_MPR_FC003_0003
Manual file given by the Corporate Funtions
Refresh frequency
Daily (from the 1st to the 10th of the month) - Last 3 months update
Daily (from the 1st to the 10th of the month) - Last 3 months update
on demand
Filters
  • 1 Organisation = ZCBS- FUNCT, ZCBS-CORPO, ZCBS-ICO, ZCBS-PROJ
  • Fixed Cost Group 1 = ZRCS-SALE, ZRCS-VSE, ZRCS-OTH, ZRCS-AC
  • 2 Function <> ECP, EACR, EPSRO, ECPVSE, EDISC, ESERV
Split Plan into : Plan V0 and Plan V1
 

Scope

  • The dashboard includes the current year , Y-1 and Y-2
  • CBS/Functions & GBUs Cost Centers (GBUs not using the necessary master data (hierarchies) are not included
  • Only GBUs and CBS/Functions cost centers are included (Others are excluded via the 1 - Organisation group).
      • ENTRP - Enterprise Fixed Costs follow up are included
      • ZCBS-CORPO - Corporate Functions are included
      • ZCBS-FUNCT - Function Services are included
      • ZCBS-PROJ - Services Projects (Out of guarantee) are included
      • ZCBS-ICO - ICO Intercompany are included
  • Only Fixed Costs Cost Centers are included (Filtered via the 2 - Function group)
      • ECP - Variable Costs are excluded
      • EACAR - Other Operating Expenses are excluded
      • EPSRO - Post Operating Result are excluded
      • ECPVSE - Variable Sales Expenses are excluded
      • EDISC - Discontinued are excluded
      • ESERV - Services are excluded
  • Cost Elements excluded from Fixed Costs group 4
      • ZRCS-WC30 Impots prop CA are excluded
      • ZRCS-WC31 Dt. entree etrang are excluded
      • ZRCS-W41 Sale Roylty paid are excluded
      • ZRCS-WC42 Sale Roylty revn are excluded

Not able to find the solution? Contact SBS Support.

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