Cost Centers requests using the Workflow
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It is highly recommended that you input the parameters in the "master data" tab when you are requesting the creation / update of cost centers as it reduces the processing time. Nevertheless, if you have difficulties in putting the data in the "master data" tab, you can attach an excel file with all the mandatory parameters:
- Type of cost center (production, commercial, administrative);
- BFC heading/value field where the costs should be reported;
- Profit center (WP1)/Business area (PF1);
- Person responsible.
STEP 1
In SAP PRS 050 go to transaction ZZF_MDWF_REQUEST. Select "Cost center" in category field and "Create" in action field. Populate the title and the system landscape.
STEP 2
Open the tab 
, click "append row" button 
(1) and create as many rows as cost centers you want to create / update (2).
Never use the yellow line to enter your request, it is a technical line used for mass changes only.
STEP 3
Fill mandatory fields listed below and press check
.
- Company code
- Cost center Code
- Valid from
- English short name & long description
- Person responsible
- Cost Center Category
- Standard hierarchy area
- Alternative hierarchy
- Business area (in PF2 only)
- Profit center
- Foreseen amount
- IECRA (for WP2 only)
Create from reference
You can use an existing cost center to pre fill the information and replace the existing cost center codes by the ones to be created and adapt the information to your requirement.
Use Excel
When you are dealing with a larger number of entries it might be more efficient to use Excel:
Prepare an Excel document with the list of cost centers you want to process.
Copy and Paste it into the request.
Press the <check> button. As a result the data are loaded.
<Submit> the request when it is completed.
PF2
WP2
STEP 4
Correct any errors identified by the system, save and submit the request. SAP will generate a ticket number.
You can only submit a request once you have corrected all errors [red border around the cell]
STEP 5
Return to the transaction ZZF_MDWF_REQUEST, insert the ticket number and press "Take in charge" followed by "Approve".
STEP 6
In Master Data Tab, click "Check" button followed by "Call transaction - Force call transaction on errors".
STEP 7
Approve the creation of the cost centers by clicking "Approve" button.
This should be the expected result. The cost centers are created.
