A good visualization is the key to effective collaboration and to identify improvement opportunities. Visualizing that work and the flow of that work greatly improves transparency.

It allows us to absorb and process a great deal of information in a short time. In addition, visualization supports cooperation, as everyone involved has the same picture. 

Additionally , it helps to expose bottlenecks.

Material and guidelines to setup the Kanban board: As a preference use JIRA Kanban tool  so everyone can add cards. Ensure that everyone has access to the tool.

Encourage use of simple, clear column names – not every detail, just key steps (to avoid over-complicating the first board). Goal is to get comfortable visualizing work, not to have a perfect process design