Table of Contents
OBJECTIVE AND SCOPE
Objective of this Procedure
This document's objective is to provide a guide to ZPRC, ZMAT (manufactured and raw material), ZVER, ZERS, ZUNB material master data management for GBU Technology Solutions.
Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.
Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Data Operations when extending materials to Trading Plants. For Sample codes and ZERS Data Operations is creating all necessary views.
Requests of Technology Solutions Material Master creation or maintenance should be submitted via Service One platform.
Request forms for Technology Solutions Materials are stored on Google Drive.
The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in the TS SAP Material request forms file or linked in this procedure.
Scope
Under Data Operations scope is the management of ZPRC, ZMAT (manufactures and raw material), ZVER, ZERS, ZUNB materials for GBU Technology Solutions (Legacy Cytec organization). Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZPRC | Commercial Products | N/A |
ZMAT | Finished Goods | Multiple |
ZVER | Packaging | WD |
ZERS | Industrial supplies | WA |
ZUNB | Stocked and non-valuated materials | Multiple |
ZDIE | Services | Multiple |
Abbreviations
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZDIE | Service | UoM | Unit of Measure |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZPRC | Commercial Product | MSDS | Material Safety Data Sheet |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZVER | Packaging | DG | Dangerous goods |
Roles and Responsibilities
ZMAT - Finished Goods setup can be performed only once both ZPRC code and MSDS are available.
ZMAT - Raw Material setup can be performed only once MOC-ID and ZPRC code are available.
ZVER setup can be performed only once MOC-ID code is available.
Prior to submitting a new request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created. It is Data Management team's responsibility to check that all necessary approvals have been received. Please check appendices for the list of approvers.
STANDARD OPERATING PROCEDURE DESCRIPTION
Creation of Material in RCS
Pre-requisites
Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.
- Use the transaction MM03 to access display material view.
- Press multiple choice button to receive pop-up window with search options for material master.
- Click on
to open the menu. - Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'.
- Run a search in Material Description.
- Use Wildcards to best describe.
- Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
- Hit Enter.
- Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
- If result points to
or if the Requester mentions a new article needs to be created then proceed with the creation.
Creation of ZMAT - Manufactured Material/FG
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: *Reactor level Materials* need Basic Data 1 & 2, Classification, Sales: General/Plant Data, General Plant Data/Storage 1 & 2. *Intermediates* should be created as Finished Products and can be opened to sales organization 1 and 2 views if requested by the product manager. For Trading Plants listed below Classification, Accounting, Costing Views have to be created. Views are completed in the same way as for CMC Samples except the Planning views (MRP 1-4).
Storage Location in plant 8806: Please use the Country of origin field to determine where the material is sourced from. If the Country of Origing is Turkey (TR) then use TURK Storage location. For all other items see rules below: For Polymer Additives For Mining and PS: |
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case |
| Base Unit of Measure | Always KG |
| Material Group | Finished goods, SF goods – 0450 |
| Old Material Number | Populate the BPCS if provided |
| Division | Check the request form |
| General Item Category Group | Already pre-filled ZMAT – NORM |
| Gross Weight | Proportion of Gross weight to Net weight (Net = 1) e.g. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP |
| Net Weight | Always 1 |
| UoM for Weight | Always KG |
| Volume | Check the request form If blank in the form, leave the field blank |
| UoM for Volume | Entered only when Volume provided Always CD3 |
| Matl Grp Pack.Matls (Packaging Group) | Check the request form 0005 - for packed materials |
| Go to Basic Data Text tab by pressing Basic Data Text button | Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Enter Basic data text – description from ZPRC code Use
12 mandatory languages are: |
| Go to Descriptions tab |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to Units of Measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Fixed conversion 11023 LB <-> 5000 KG |
| Enter conversion of Stock keeping UoM to Base UoM | Check the request form |
| Enter quantity of Stock keeping UoM in Pallet | Check the request form Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line |
| Enter any additional conversion if requested | Check the request form |
| Return to Main Data | Before returning to Main Data, check whether Inspection text needs to be added |
Inspection text
| Main activities | Key points |
|---|---|
| Inspection text | If in the material form the transportation group is Isothermal: 0002 Isothermal pack The inspection interval must be provided by the Product Manager and added to the material master 12 mandatory languages are: |
| Additional information | The statement the protect from freeze information is taken from Sec 7 of the SDS:
|
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Basic material (related ZPRC Code) | Check the request form |
| Dangerous Goods indicator profile | ZIP (DG Classification in progress) for all materials at the moment of material creation |
| Tick Environmentally relevant | Mandatory for all Finished and semi-finished goods |
| Go to Classification view |
Classification - Batch
| Main activities | Key points |
|---|---|
| Select "Batch" type of Classification | |
| Class | 014 – Technology Solutions |
| Go to Sales: sales org. 1 view |
Sales: sales org. 1
Main activities | Key points |
|---|---|
Sales unit | LB for US and CA Sales Organizations |
X-distr.chain status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
Valid from date for X-distr.chain status | DD.MM.YYYY |
Delivering Plant | Check the request form Note! If the plant does not exists for sales organization and distribution channel combination, contact Danyse Ryan to create the link |
Tax classification | System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Minimum order quantity | Enter Net weight |
Minimum delivery quantity | Enter Net weight |
Delivery unit | Always 1 For PA, Division E2, please refer to the comment field of the material request form for specific details. The requestor must provide a numerical value as well as the unit description. |
Unit of Measure of Delivery unit | Always equal to Primary Packaging unit |
Rounding Profile | For Packed materials select the option Z50% that corresponds to Primary Packaging unit |
Go to Sales: sales org. 2 view |
Sales: sales org. 2
Main activities | Key points |
|---|---|
Material statistics group | Always 1 |
Account assignment group | Check the request form |
Item category group | ZMAT – ZMAN |
Go to Sales: general/plant view |
Sales: general/plant
Main activities | Key points |
|---|---|
Material freight group | Check the request form Added for Packed materials for US, CA and BR plants Bulk - empty |
Availability check | Finished Goods (F & T) – T3 Plant 8789 – Z6 |
Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
Transportation Group | Check the request form |
Loading Group | Bulk – 0002 |
Profit Center | Check the request form Plant 8789 - 7523-I1224 if not provided otherwise Profit center field available in Sales: general/plant and Plant data / storage 2 views |
| Go to Foreign trade export view |
Foreign trade export
Main activities | Tips / Best practices |
|---|---|
Comm./imp. code no. (Commodity/import code number) | NOT to be entered at the time of material creation – it will be loaded by responsible team When extending material to a new Plant the Comm./imp. code no. code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), linked file, a request has to be raised to the below catalog in service one Supply chain - Global customs and Trade compliance - Request for HTS code Request Type: General support Function: TS Country ALL In the content of the request mention the material code which was extended to plant in Japan please assign a HTS code. The corresponding team will work on the ticket and then assign the HTS code. Contact htsclassification@syensqo.com for missing control code or raise a request in the below catalog in service one Request for HTS code SCO |
| Control code | Check the form Entered for Brazil plants (If not provided, use dummy code 9999999999) |
Country of origin | Check the request form |
Mat. CFOP category | Entered for Brazil (8789) plants only Always 0 |
Go to Purchasing view |
Purchasing
| Main activities | Key points |
|---|---|
Purchasing Group | Check the request form |
| Plant-specific material status | Status Z1 is to be used at the time of material creation/extension For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) leave the field blank Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. |
| Material freight group | Check the request form |
| Automatic Purchase Order indicator | Always checked |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
| Purchasing value key | Packed ZMAT – 0001 |
| GR processing time | Default value at the time of material creation – 2 Plant data administrators will change the field value if necessary |
| Go to Plant data / storage 1 view |
Plant data / stor. 1
Main activities | Key points |
|---|---|
CC phys. inv. ind. (Physical inventory indicator for cycle counting) | Default value at the time of material creation – B Note! If the link does not exist with the plant, contact Danyse Ryan and request the link creation |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
Minimum Remaining Shelf Life | Default value at the time of material creation – 1 |
Total shelf life | Check the request form Always in days |
Go to Plant data / storage 2 view |
Plant data / stor. 2
| Main activities | Key points |
|---|---|
Profit Center | Check the request form Plant 8789 - 7523-I1224 if not provided otherwise Profit center field available in Sales: general/plant and Plant data / storage 2 views |
| Go to Warehouse Management 1 view if applicable; else go to Label Data view |
Warehouse mgmt 1
| Main activities | Key points |
|---|---|
Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
| Go to Warehouse Management 2 view |
Warehouse mgmt 2
| Main activities | Key points |
|---|---|
| No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created | |
Go to Label Data view | |
Label Data
| Main activities | Key points | |
|---|---|---|
Primary Packaging Unit (PPU) | Copy from the form For BULK use KG For plant 8035 view has to be activated but nothing except Primary Pack Unit has to be entered |
|
| Labeling Specification | Select the primary packaging unit of measurement Press Import Choose the reference material# based on the Packaging type Example: Primary Pack. Unit CY - choose 147570 Templates for Label data: For PA, Division E2, use the following material as template 173444 - TS LABEL PA BOX ONLY Double click on the first line Only select the label correspondent to the Primary Pack. Unit Press Follow up by steps indicated in Additional Instructions of corresponding label type of linked file Enter Label Category, Label Size and number of Copies for each required label type See Attachment 1 – Label requirements for label requirements by material packaging type Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP |
|
| Validity areas | Define Validity Areas for each label type All label types – DELIVERY, GENERIC and MTS by default Check if all labels have Validity Areas defined |
|
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
| Perform material extension to other Plants / Sales Organizations if requested in the form | Check the form As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements |
| Information on all new ZMAT creations and plant/sales organization extensions has to be sent to: | product-regulatory@syensqo.com
NOTE! Please notify michael.wilson@syensqo.com and william.weddle@syensqo.com for any materials created or extended to plant 8712 and 8636 |
EXPORT CONTROL GROUP ID
| Export Control Group ID needs to be updated for all manufactured goods with material group 0450. First look for materials with same prodcom in MARA table and copy that value to the newly created material. If it is a newly created material, then follow the below rule. E2, E3, E4, E5, E6 – EA01 Mostly Everything in Division E7 – DU03 If any other division, confirm with Danyse Ryan the correct value. |
GTS Classification compliance | For finished / semi-finished materials, the GTS classification should be reviewed. Check the link below for more information: https://docs.google.com/presentation/d/1bPHEF2atMMloqiI8ttyeWR9tmXpyMqieN6LvJgNc34o/edit?usp=sharing |
Update DG Indicator Follow Up File | The newly created materials should be added in the below file at the first row, as it is sorted in descending order. |
Creation of ZMAT - CMC Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | 149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating all necessary views for CMC Sample codes |
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case |
| Base Unit of Measure | G (there can be rare exceptions) |
| Material Group | 0450 |
| Old Material Number | Populate the BPCS if provided |
| Division | Check the request form |
| General Item Category Group | Already pre-filled ZMAT – NORM |
| Gross Weight | Always 1 |
| Net Weight | Always 1 |
| UoM for Weight | G |
| Matl Grp Pack.Matls (Packaging Group) | 0005 |
| Go to Basic Data Text tab by pressing Basic Data Text button | Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Enter Basic data text – description from ZPRC code Use
12 mandatory languages are: |
| Go to Descriptions tab |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to Units of measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Check the form |
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Basic material (related ZPRC Code) | Check the request form |
| Dangerous Goods indicator profile | ZIP (DG Classification in progress) for all materials at the moment of material creation |
| Tick Environmentally relevant | Mandatory |
| Go to Sales: sales org. 1 view |
Sales: sales org. 1
Main activities | Key points |
|---|---|
X-distr.chain status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
Valid from date for X-distr.chain status | DD.MM.YYYY |
Tax classification | System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Go to Sales: sales org. 2 view |
Sales: sales org. 2
Main activities | Key points |
|---|---|
Account assignment group | F |
Item category group | NORM |
Go to Sales: general/plant view |
Sales: general/plant
Main activities | Key points |
|---|---|
Material freight group | Check the request form Added for Packed materials for US, CA and BR plants |
Availability check | KP Availability check field available in Sales: general/plant and MRP 3 views |
Transportation Group | Samples – 0007 (ZIP and Z00), 0010 (GPP) |
Loading Group | 0001 |
Profit Center | Check the request form Profit center field available in Sales: general/plant and Costing 1 views |
| Go to Foreign trade export view |
Foreign trade export
Main activities | Tips / Best practices |
|---|---|
Comm./imp. code no. (Commodity/import code number) | NOT to be entered at the time of material creation – it will be loaded by responsible team |
Country of origin | Check the request form |
Go to MRP 1 view |
MRP 1
| Main activities | Key points |
|---|---|
MRP Type | Default value – ND |
| MRP Controller | Default value – S10 |
| Go to MRP 2 view |
MRP 2
Main activities | Key points |
|---|---|
Procurement type | Default value – F |
| Backflush | Default value – 2 |
Planned Delivery Time | Default value – 30 |
| GR Processing Time | Default value – 2 |
| SchedMargin key | Default value – 000 |
Go to MRP 3 view |
MRP 3
| Main activities | Key points |
|---|---|
| Availability check | KP Availability check field available in Sales: general/plant and MRP 3 views |
Total replenishment lead time | Default value – 3 |
| Go to MRP 4 view |
MRP 4
| Main activities | Key points |
|---|---|
Selection method | Default value – 3 |
| Individual/coll. | Default value – 2 |
| Go to Accounting 1 view |
Accounting 1
| Main activities | Key points |
|---|---|
| Valuation Class | Default value – Z130 |
| Price Unit | Default value – 1000 |
| Standard price | Default value – 1 |
Go to Accounting 2 view |
Accounting 2
| Main activities | Key points |
|---|---|
| No data has to be maintained in Accounting 2 view at the time of material creation, however the view has to be created | |
Go to Costing 1 view | |
Costing 1
| Main activities | Key points |
|---|---|
| Do Not Cost | Default value – flagged |
| With Qty Structure | Default value – flagged |
| Material origin | Default value – flagged |
| Profit Center | Check the request form Profit center field available in Sales: general/plant and Costing 1 views |
Go to Costing 2 view |
Costing 2
| Main activities | Key points |
|---|---|
| No data has to be maintained in Costing 2 view at the time of material creation, however the view has to be created | |
Go to Label Data view | |
Label Data
| Main activities | Key points | |
|---|---|---|
| Check if all labels have been copied from Model code | See Attachment 1 – Label requirements for label requirements by material packaging type Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP |
|
| Check if all labels have Validity Areas defined | All label types – DELIVERY and GENERIC Transport Label – DELIVERY, GENERIC and MTS |
|
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
| Perform material extension to other Plants / Sales Organizations if requested in the form | Check the form As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements |
| Information on all new ZMAT creations and plant/sales organization extensions has to be sent to: | |
EXPORT CONTROL GROUP ID
| Export Control Group ID needs to be updated for all manufactured goods with material group 0450. First look for materials with same prodcom in MARA table and copy that value to the newly created material. If it is a newly created material, then follow the below rule. E2, E3, E4, E5, E6 – EA01 Mostly Everything in Division E7 – DU03 If any other division, confirm with Danyse Ryan the correct value. |
Update DG Indicator Follow Up File | The newly created materials should be added in the below file at the first row, as it is sorted in descending order. |
Creation of ZMAT - Plant Shipped Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating general, purchasing and planning views, finance complete their own views |
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case Note! For Atequiza plant (8356) the description must contain "PRODUCT NAME + AQ SAMPLE", for example, AERO 3302 AQ SAMPLE |
| Base Unit of Measure | KG If provided G go back to the requester and confirm if it should be created as CMC sample |
| Material Group | 0450 |
| Old Material Number | Populate the BPCS if provided |
| Division | Check the request form |
| General Item Category Group | Already pre-filled ZMAT – NORM |
| Gross Weight | Always 1 |
| Net Weight | Always 1 |
| UoM for Weight | KG |
| Matl Grp Pack.Matls (Packaging Group) | 0005 |
| Go to Basic Data Text tab by pressing Basic Data Text button | Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Enter Basic data text – description from ZPRC code Use
12 mandatory languages are: |
| Go to Descriptions tab |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to Units of measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Check the form |
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Basic material (related ZPRC Code) | Check the request form |
| Dangerous Goods indicator profile | ZIP (DG Classification in progress) for all materials at the moment of material creation |
| Tick Environmentally relevant | Mandatory for all Finished and semi-finished goods |
| Go to Classification view |
Classification - Batch
| Main activities | Key points |
|---|---|
| Select "Batch" type of Classification | |
| Class | 014 – Technology Solutions |
| Go to Sales: sales org. 1 view |
Sales: sales org. 1
Main activities | Key points |
|---|---|
X-distr.chain status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
Valid from date for X-distr.chain status | DD.MM.YYYY |
Tax classification | System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Go to Sales: sales org. 2 view |
Sales: sales org. 2
Main activities | Key points |
|---|---|
Account assignment group | F |
Item category group | NORM |
Go to Sales: general/plant view |
Sales: general/plant
Main activities | Key points |
|---|---|
Material freight group | Check the request form Added for Packed materials for US, CA and BR plants |
Availability check | ZP Availability check field available in Sales: general/plant and MRP 3 views |
| Batch management | Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views |
Transportation Group | Samples – 0007 (ZIP and Z00), 0010 (GPP) |
Loading Group | 0001 |
Profit Center | Check the request form Profit center field available in Sales: general/plant and Plant data / storage 2 views |
| Go to Foreign trade export view |
Foreign trade export
Main activities | Tips / Best practices |
|---|---|
Comm./imp. code no. (Commodity/import code number) | NOT to be entered at the time of material creation – it will be loaded by responsible team |
Country of origin | Check the request form |
Go to Purchasing view |
Purchasing
Purchasing Group | Check the request form |
| Plant-specific material status | Status Z1 is to be used at the time of material creation/extension For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) leave the field blank Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. |
| Material freight group | Check the request form |
| Automatic Purchase Order indicator | Always checked |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views |
| Purchasing value key | 0001 |
| Go to MRP 1 view |
MRP 1
| Main activities | Key points |
|---|---|
MRP Type | Default value – ND |
| MRP Controller | Default value – S10 For plant 8806 - F10 |
| Go to MRP 2 view |
MRP 2
Main activities | Key points |
|---|---|
Procurement type | Default value – F |
| Backflush | Default value – 2 |
| SchedMargin key | Default value – 000 |
| Prod. stor. location | For plant 8373 Default - R&I For plant 8356 Default - SAMP |
| Storage loc. for EP | For plant 8373 Default - R&I For plant 8356 Default - SAMP |
Go to MRP 3 view |
MRP 3
| Main activities | Key points |
|---|---|
| Availability check | ZP Availability check field available in Sales: general/plant and MRP 3 views |
| Go to MRP 4 view |
MRP 4
| Main activities | Key points |
|---|---|
Selection method | Default value – 3 |
| Individual/coll. | Default value – 2 |
| Go to Plant data / storage 1 view |
Plant data / storage 1
| Main activities | Key points |
|---|---|
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views |
| Minimum Remaining Shelf Life | Default value – 1 |
| Total shelf life | Check the request form Always in days |
Go to Plant data / storage 2 view |
Plant data / storage 2
| Main activities | Key points |
|---|---|
| Profit Center | Check the request form Profit center field available in Sales: general/plant and Plant data / storage 2 views |
Go to Label Data view |
Label Data
| Main activities | Key points | |
|---|---|---|
Primary Packaging Unit (PPU) | KG |
|
| Labeling Specification | Select the primary packaging unit of measurement Press Import Choose the reference material# based on the Packaging type For Plant shipped sample material use: 149059 - LABEL MODEL SAMPLE MATERIALS Double click on the first line Only select the label correspondent to the Primary Pack. Unit Press Follow up by steps indicated in Additional Instructions of corresponding label type of linked file Enter Label Category, Label Size and number of Copies for each required label type See Attachment 1 – Label requirements for label requirements by material packaging type Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP | |
| Check if all labels have Validity Areas defined | All label types – DELIVERY and GENERIC |
|
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
| Perform material extension to other Plants / Sales Organizations if requested in the form. | Check the form As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements |
| Information on all new ZMAT creations and plant/sales organization extensions has to be sent to: | |
EXPORT CONTROL GROUP ID
| Export Control Group ID needs to be updated for all manufactured goods with material group 0450. First look for materials with same prodcom in MARA table and copy that value to the newly created material. If it is a newly created material, then follow the below rule. E2, E3, E4, E5, E6 – EA01 Mostly Everything in Division E7 – DU03 If any other division, confirm with Danyse Ryan the correct value. |
Update DG Indicator Follow Up File | The newly created materials should be added in the below file at the first row, as it is sorted in descending order. |
Creation of ZMAT - Composite Materials (Division F4/LR)
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case |
| Base Unit of Measure | Check the request form |
| Material Group | 0450 |
| Division | Process Materials – F4 or LR |
| General Item Category Group | Already pre-filled ZMAT – NORM |
| Gross Weight | Check the request form (no ratio, enter weight) |
| Net Weight | Check the request form (no ratio, enter weight) |
| UoM for Weight | Always KG |
| Matl Grp Pack.Matls (Packaging Group) | Always 0005 |
| Go to Additional Data - Descriptions |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to Units of measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Check the request form |
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Basic material (related ZPRC Code) | Check the request form |
| Dangerous Goods indicator profile | ZIP (DG Classification in progress) for all materials at the moment of material creation |
| Tick Environmentally relevant | Mandatory for all Finished and semi-finished goods |
| Go to Classification view |
Classification - Batch
| Main activities | Key points |
|---|---|
| Select "Batch" type of Classification | |
| Class | 016 – Composite Materials |
| Go to Sales: sales org. 1 view |
Sales: sales org. 1
Main activities | Key points |
|---|---|
X-distr.chain status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
Valid from date for X-distr.chain status | DD.MM.YYYY |
Tax classification | System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Go to Sales: sales org. 2 view |
Sales: sales org. 2
Main activities | Key points |
|---|---|
| Matl. statistics group | 1 |
Account assignment group | Composite materials – T |
Item category group | ZMAN |
Go to Sales: general/plant view |
Sales: general/plant
Main activities | Key points |
|---|---|
Material freight group | Check the request form Added for Packed materials for US, CA and BR plants Bulk - empty |
Availability check | Plants of Co.Cd. 7734 – T3 Availability check field available in Sales: general/plant and MRP 3 views |
| Batch management | Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views |
Transportation Group | 0001 for Composite Materials |
Loading Group | 0001 for Composite Materials |
Profit Center | Check the request form Plant 8789 - 7523-I1224 if not provided otherwise Profit center field available in Sales: general/plant and Plant data / storage 2 views |
| Go to Foreign trade export view |
Foreign trade export
Main activities | Tips / Best practices |
|---|---|
Comm./imp. code no. (Commodity/import code number) | NOT to be entered at the time of material creation – it will be loaded by responsible team When extending material to a new Plant the Comm./imp. code no. code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension has to be added in the linked file Request for HTS code SCO |
| Control code | If material has to be extend to Brazil plants, Control Code should be provided before, otherwise SAP will not be able to save material code. |
Country of origin | Check the request form |
| Enter Mat. CFOP category | Field is mandatory for Brazil plants only Always 0 |
Go to Purchasing view |
Purchasing
| Variable order unit | Always 1 |
Purchasing Group | Check the request form |
| Plant-specific material status | Status Z1 is to be used at the time of material creation/extension |
| Material freight group | Check the request form |
| Automatic Purchase Order indicator | Always checked |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing and Plant data / storage 1 views |
| Purchasing value key | 0001 |
| GR processing time | Default value at the time of material creation – 2 |
| Go to MRP 1 view |
MRP 1
| Main activities | Key points |
|---|---|
| MRP group | Default value – Z010 |
MRP Type | Default value – P3 |
| Planning time fence | Default value – 120 |
| MRP Controller | Default value – IBL |
| Lot size | Default value – EX |
| Minimum Lot Size | Default value – 1 |
| Go to MRP 2 view |
MRP 2
Main activities | Key points |
|---|---|
Procurement type | Default value – F |
| Backflush | Default value – 2 |
| Planned Delivery Time | Default value – 120 |
| GR Processing Time | Default value – 2 |
| SchedMargin key | Default value – 000 |
Go to MRP 3 view |
MRP 3
| Main activities | Key points |
|---|---|
| Strategy group | Default value – ZM |
| Total replenishment lead time | Default value – 120 |
| Go to MRP 4 view |
MRP 4
| Main activities | Key points |
|---|---|
Selection method | Default value – 3 |
| Individual/coll. | Default value – 2 |
| Go to Plant data / storage 1 view |
Plant data / storage 1
Main activities | Key points |
|---|---|
CC phys. inv. ind. (Physical inventory indicator for cycle counting) | Default value at the time of material creation – B |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
Minimum Remaining Shelf Life | Default value at the time of material creation – 1 |
Total shelf life | Check the request form Always in days |
Go to Plant data / storage 2 view |
Plant data / storage 2
| Main activities | Key points |
|---|---|
| Profit Center | Check the request form Profit center field available in Sales: general/plant and Plant data / storage 2 views |
Go to Label data view |
Label Data
| Main activities | |
|---|---|
No data has to be maintained in Label view for Composite Materials, however the view has to be created |
|
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
Creation of ZUNB - Stocked and Non-valuated Material
Use MM01 transaction to create material
These are request to create a non valuated version of an existing ZMAT item. For example, where the business has sold the inventory to a customer but the material remains at a Solvay site and require shipment from our plants under a new code.
Example 2033702 CYTOP 340 COVESTRO 330KG 727LB CYL UN correspondent ZMAT code 143561 CYTOP 340 330KG 727LB CYL UN.
Requests can be accepted only from Product Managers that corresponds to the Division from the ZMAT.
Mandatory information to be provided with the ticket:
- ZMAT#
- Description should include key information from original ZMAT such as:
- Net Weight
- Packaging type
- Some indicator if is specifically owner by one customer
- Suggestion: ZMAT name for initials + Customer (owner of the inventory if necessary/useful).
- Mandatory: unique from the ZMAT code
| Main activities |
|---|
Select Views to be created:
|
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
Basic data 1 is the same set up for ZMAT
Basic data text – ZPRC description (used for shipping and paper work) ZPRC# is mandatory
AUOM is the same ZMAT
Descriptions same
Basic data 2
- Basic material = ZPRC#
- Environmental – flagged
- DG indicator check the original ZMAT that originated this ZUNB
Classification – 014
Sales 1 view – same as ZMAT
Sales 2 view – same as ZMAT
Sales general plant– same as ZMAT
- Profit center is not mandatory
Foreign trade export
- Country of origin
Purchasing
- Purchasing group is not mandatory
- Plant-sp.matl status should be blank
- GR processing time = 0
Foreign trade import
- Country of origin
- GTS team to be contacted - we cannot copy this information from ZMAT
Plant data/stor. 1
- Copy from the ZMAT
Plant data/stor. 2
- Just open the view
Label data
- Copy from the ZMAT
Creation of ZMAT - Raw Material
Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.
Important! Verify the question "Is it a raw material or re-sale?" in the Data Operations checklist:
- 0451 should be used for Raw materials (production raw materials) or re-sale when relabeling is happening at Solvay location.
- MOC required
- ZPRC required – PRCO 900XX
- 0450 when supplier relabels the raw material at their own location. Solvay SDS and label will be send to supplier and attached to the material.
- MOC required (all the regulatory information on the supplier)
- Manual PRODCOM (Real SUB E 500XX) without link with logistics).
- Should be linked to the proper business unit
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key Points |
|---|---|
Select Views to be created:
| Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case Should match ZPRC record provided by HazCom Team. Preferably the chemical designation (and not a formula/Brand name) followed by the Net weight and the type of packaging associated with the material. |
| Base Unit of Measure | Always KG |
| Material Group | 0451 |
| Old Material Number | Not used |
| Division | Always KV |
| General Item Category Group | Already pre-filled ZMAT – NORM |
| Gross Weight | Proportion of Gross weight to Net weight (Net = 1) e.g. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP Bulk – Always 1 |
| Net Weight | Always 1 |
| UoM for Weight | Always KG |
| Matl Grp Pack.Matls (Packaging Group) | 0005 - for packed materials 0001 - for Bulk |
| Go to Basic Data Text tab by pressing Basic Data Text button | Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Enter Basic data text – enter Material Long description, if no long description is provided, than the main description should be added Use
12 mandatory languages are: |
| Go to Descriptions tab |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to Units of Measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Fixed conversion 11023 LB <-> 5000 KG |
| Enter conversion of Stock keeping UoM to Base UoM | Check the request form |
| Enter quantity of Stock keeping UoM in Pallet | Check the request form Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line |
| Enter any additional conversion if requested | Check the request form |
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Basic material (related ZPRC Code) | Check the form (Provided by Requester or Hazcom team) |
| Dangerous Goods indicator profile | ZIP (DG Classification in progress) for all materials at the moment of material creation |
| Tick Environmentally relevant | Mandatory |
| Go to Classification view |
Classification - Batch
| Main activities | Key points |
|---|---|
| Select "Batch" type of Classification | |
| Class | 014 – Technology Solutions |
| Press Next screen button to move to next selected view |
Sales: sales org. 1
Main activities | Key points |
|---|---|
X-distr.chain status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
Valid from date for X-distr.chain status | DD.MM.YYYY |
Tax classification | System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Go to Sales: sales org. 2 view |
Sales: sales org. 2
Main activities | Key points |
|---|---|
Material statistics group | Always 1 |
Account assignment group | Check the request form, if not provided populate with F |
Item category group | Always ZMAN |
Save the extension |
Sales: general/plant
Main activities | Key points | ||||||||
|---|---|---|---|---|---|---|---|---|---|
Material freight group | Check the form Added for Packed materials for US, CA and BR plants Bulk - empty
Material Hazardous class can be found in RM SDS sheet under section 14th in attached documentation for MOC-ID provided by requester | ||||||||
Availability check | Raw materials and packaging – 02 | ||||||||
Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views | ||||||||
Transportation Group | Should be checked in Sinequa for SDS sheet. Using sections 9 and 14 correct Transportation group can be determined In Sinequa RM SDS can be found using ID underlined below
| ||||||||
Loading Group | Bulk – 0002 | ||||||||
Profit Center | List of profit centers can be found in following Purchasing groups and Profit Centers Profit center field available in Sales: general/plant and Plant data / storage 2 views | ||||||||
| Go to Foreign trade export view |
Foreign trade export
Main activities | Tips / Best practices |
|---|---|
Comm./imp. code no. (Commodity/import code number) | NOT to be entered at the time of material creation – it will be loaded by responsible team When extending material to a new Plant the Comm./imp. code no. code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Attachment 4 – List of Plants in non-GTS countries), extension has to be added in the linked file Request for HTS code SCO |
| Control code | Entered for Brazil plants (If not provided, use dummy code 9999999999) |
Country of origin | Check the request form |
Mat. CFOP category | Entered for Brazil (8789) plants only Always 0 |
Go to Purchasing view |
Purchasing
| Main activities | Key points |
|---|---|
Purchasing Group | List of purchasing groups can be found in following Purchasing groups and Profit Centers (Column G) |
| Plant-specific material status | Status Z1 is to be used at the time of material creation/extension Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. |
| Automatic Purchase Order indicator | Always checked |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
| Purchasing value key | Packed ZMAT – 0001 |
| GR processing time | Default value at the time of material creation – 2 Plant data administrators will change the field value if necessary |
| Go to Foreign trade import view | Values will be copied from Foreign trade export view |
| Go to Plant data / storage 1 view |
Plant data / stor. 1
Main activities | Key points |
|---|---|
CC phys. inv. ind. (Physical inventory indicator for cycle counting) | Default value at the time of material creation – B |
| Batch Management | Always checked Batch management field available in Sales: general/plant, Purchasing, Plant data / storage 1 and Warehouse Management 1 views |
Minimum Remaining Shelf Life | Default value at the time of material creation – 1 |
Total shelf life | Check the request form Always in days If provided as "Indefinite", add 5475 days |
Go to Plant data / storage 2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view |
| Go to Label data |
Quality Management
| Main activities | Key points |
|---|---|
Inspection interval | Copy from the material form
|
| QM proc. active | Always flagged |
| QM Control Key | European plants - default REACH Other plants - default 0000 |
| Go to Label view |
Label Data
| Main activities | Key points | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Primary Packaging Unit (PPU) | Copy from the form For BULK use KG |
| ||||||||||||
| Labeling Specification | Select the primary packaging unit of measurement Press in Configuration
|
| ||||||||||||
| Validity areas | Add validity areas |
|
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
| Perform material extension to other Plants / Sales Organizations if requested in the form | Check the form |
Update July 2025: Important! | It is not required to inform all the stakeholders given in the 'TS MM Support Organization'. This task is now done by purchasing representatives.
|
Creation of ZVER - Packaging
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZVER /Packaging |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key Points |
|---|---|
Select Views to be created:
| Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan/Jane Sims for raw material extension to Sales Organization and Distribution Channel. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
Fill in Organizational Levels |
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case ZVER description must follow Packaging rules table which can be found here - Packaging Instructions [Packaging name + dimensions + capacity + specific characteristics (if exists)] |
| Base Unit of Measure | Always PC (Pieces) |
| Material Group | Should be checked by type of packaging in Packaging Instructions table |
| Division | Always WD |
| General Item Category Group | Always VERP |
| UoM for Weight | Always KG |
| Go to Descriptions tab | Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: Request form should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language |
| Go to Units of Measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Request the PC to KG conversion (mandatory) |
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Basic material (related ZPRC Code) | Always 90029754 - generic ZPRC number for all ZVER materials |
| Press Next screen button to move to next selected view |
Sales: sales org. 1
Main activities | Key points |
|---|---|
X-distr.chain status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
Valid from date for X-distr.chain status | DD.MM.YYYY |
Tax classification | System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Go to Sales: sales org. 2 view |
Sales: sales org. 2
Main activities | Key points |
|---|---|
Account assignment group | Check the packaging type: |
Item category group | Always VERP |
| Note! Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG | |
Save the extension | |
Sales: general/plant
Main activities | Key points |
|---|---|
Availability check | Raw materials and packaging – 02 |
Transportation Group | Always 0001 |
Loading Group | Always 0001 |
| Packaging Mat type | Entered only for Pallets - 0001 |
Profit Center | To be filled according to the template information Profit center field available in Sales: general/plant and Plant data / storage 2 views |
| Go to Purchasing view |
Purchasing
| Main activities | Key points |
|---|---|
Purchasing Group | List of purchasing groups can be found in following ZVER Purchasing Groups |
| Plant-specific material status | Status Z1 is to be used at the time of material creation/extension Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. |
| Automatic Purchase Order indicator | Always checked |
| Purchasing value key | Always 0001 |
| GR processing time | Default value at the time of material creation – 2 Plant data administrators will change the field value if necessary |
| Go to Plant data / storage 1 view |
Plant data / stor. 1
Main activities | Key points |
|---|---|
CC phys. inv. ind. (Physical inventory indicator for cycle counting) | Default value at the time of material creation – B |
Go to Plant data / storage 2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view |
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
| Perform material extension to other Plants / Sales Organizations if requested in the form | Check the form |
| Important! Link to file - TS MM Support Organization | Template Dear (Requester's name),
Kind regards, |
Creation of ZERS - Industrial Supplies
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZERS / Industrial Suuplies |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
Tip!
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
8359, 8371 – STRM; |
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" (check the ZERS form for the nomenclature's rules) The description should be always in Upper case |
| Base Unit of Measure | Check the request form The base UOM should be the smallest unit possible. For example, if the material is requested by case, the base UOM should be each and the alternate UOM should be case |
| Material Group | Check the request form |
| Division | Always WA |
| Go to Basic Data Text tab by pressing Basic Data Text button | Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Check the request form Use
12 mandatory languages are: |
| Go to Descriptions tab |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to Units of Measure tab |
Units of measure
| Main activities | Key points |
|---|---|
Enter Alternate Units of Measure conversions | Check the form If the base UOM is different from the Ordering UOM, there should be an Alternate Unit of Measure mentioned in the ZERS form. Additional conversions can be entered if requested |
| Return to Main Data |
Basic data 2
| Main activities | Key points |
|---|---|
| Go to Basic data 2 view | |
| Dangerous Goods indicator profile | Depending on the material group the code “ZHS” is added for NAM requests please see list below, for LAM leave it blank 0088 |
| Go to Purchasing view |
Purchasing
| Main activities | Key points |
|---|---|
Purchasing Group | NAM - $05 LAM - $06 |
| Automatic Purchase Order indicator | Always checked |
| Purchasing value key | Always 0004 |
| GR processing time | Default value at the moment of material creation – 1 Plant data administrators will change the field value if necessary |
| Critical part | Check if material is marked as critical in the form |
| Go to MRP 1 view |
MRP 1
| Main activities | Key points |
|---|---|
MRP Type | Check the request form |
| Reorder Point | Check the request form |
| MRP Controller | Check the request form |
| Lot Size | Check the request form |
| Maximum stock level | Check the request form |
| Rounding value | Default value is 1, leave blank if blank in request form |
| Go to MRP 2 view |
MRP 2
Main activities | Key points |
|---|---|
| Production storage location | Check the request form |
| Storage location for External Procurement | Check the request form |
Planned Delivery Time | Check the request form |
| Scheduling Margin key | Always 000 |
Safety Stock | Check the request form Optional info |
Go to MRP 3 view |
MRP 3
| Main activities | Key points |
|---|---|
| Availability check | Check the request form If Stocked – 02 |
| Go to MRP 4 view |
MRP 4
| Main activities | Key points |
|---|---|
No info is entered in MRP 4 tab, nonetheless, the view has to be activated to ensure correct operation of the system | |
| Go to Plant data / storage 1 view | |
Plant data / stor. 1
Main activities | Key points |
|---|---|
| Storage Bin | Check the request form If nothing provided always enter NEW ITEM, the plant will later fill the actual bin reference |
CC phys. inv. ind. (Physical inventory indicator for cycle counting) | Check the request form |
Go to Plant data / storage 2 view |
Plant data / stor. 2
| Main activities | Key points |
|---|---|
Profit Center | Check the request form |
| Go to Accounting 1 view |
Accounting 1
| Main activities | Key points |
|---|---|
| Valuation Class | Default value – Z120 |
| Price Control | Default value pre-populated - V |
| Price Unit | Default value – 1000 |
| Moving price | Check the request form Note! This a sensitive field, if the information populated is incorrect only few Controllers has access to change it |
Go to Accounting 2 view |
Accounting 2
| Main activities | Key points |
|---|---|
| No data has to be maintained in Accounting 2 view at the time of material creation, however the view has to be created | |
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
| Create a request to PSL to create PIR/Source List |
Creation of ZBOM- Phantom
This process describes how to create a phantom item. Phantom items are used to represent a multiple of inputs (RM’s or FG) in a bill of material (BOM). The phantom item acts as a placeholder for the multiple versions of PA RM items sourced from different suppliers and countries on the BOM. The phantom item is never produced, shipped or stored, it only is used in the BOM as a representative for various items used in production. The phantom item creates tremendous flexibility to the planner and avoids the need to create multiple BOM’s when planning to produce PA finished goods.
Request to be accepted from product managers.
A phantom item can be created from a similar item for example: Item 172698 - PA PHANTOM UV-1164 is based on existing CYASORB UV-1164 Items and this phantom item is linked to the same ZPRC
Phantom items will be extended to manufacturing plants, for PA plants are generally (but could include other plant locations):
- 8359 - 7008 Willow Island
- 8474 - 7794 / 2Masters Nijverdal
- 8558 - 7008 / Toll Compaction Belpre
- 8559 - 7008 / Toll Compaction Neptune
- 8994 - 7008 / Toll Compact Washington
For request for new Phantom items
Requirements: Similar item to copy the item setup from along with a ZPRC to link the Phantom item with and plants to extend the material to.
Required information:
- Item code phantom should be copied from along with valid ZPRC example “150562 - CYASORB UV-1164 25KG FBR DR COO US”
- Naming convention “Phantom XXXX” where XXX stands for the product name, “ PA PHANTOM UV-1164”
- Plant(s) to extend material to
Create the material through MM01 transaction.
Enter Industry Sector and Material type:
| Main activities | Key points |
|---|---|
Enter Industry Sector | Always choose “Chemical Industry” |
| Enter Material Type | Always ZBOM for Phantom assemblies |
| Copy from… Material 172698 | Option to copy data from an existing material can be useful in some cases |
Select views to be created:
- Basic Data 1
- Basic Data 2
- Classification
- Sales general/plant
- Export/ Import views
- Purchasing
Fill in Organizational Levels.
- Plant: copy from the template
Sales Organization and Distribution Channel should not be filled
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Check the request form for "SHORT DESCRIPTION" The description should be always in Upper case |
| Base Unit of Measure | KG |
| Material Group | Default 0450 |
| Division | Copy from the reference item |
| Gross Weight | Default 1 |
| Net Weight | Default 1 |
| Weight Unit | Default KG |
| Go to Basic Data Text tab |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Material long description (copy from the form). Use
12 mandatory languages are: If the long description is not provided copy the short description |
| Go to Descriptions tab | From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Go to MRP 1 view | Tabs in Additional Data can be filled in any sequence. |
Units of Measure
Add UOM conversions from LB to KG
Basic Data 2
Basic material = Link to ZPRC provided
DG -ZIP
Flag Environmentally Relevant
Classification
Classification = 014 - Technology Solutions
Sales General Plant, Export/ import Views and Purchasing View
Copy the fields from reference item for Sales general Plant, Export/ Import Views and Purchasing view
Completing the Material
- Local views (MRP, QM, Accounting and Finance to be created by Local View Owners)
- QM and Finance views can be created by local view owner
Inform the requestor when the material is created with the material code and the description.
Creation of ZPRC - Commercial Product
It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP2, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.
ZPRC record creation for Finished Goods needs to be performed by Danyse Ryan.
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZPRC / Commercial Product |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
Tip!
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
Tip!
Basic data 1
| Main activities | Key points |
|---|---|
| Material Description | Material chemical name provided by HazCom + / GENERIC The description should be always in Upper case |
| Base Unit of Measure | Always KG |
| Material Group | Always 0451 |
| Go to Basic Data Text tab | Basic Data Text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence Maintained in standard languages when description does not fit in short text field. |
Basic data text
| Main activities | Key points |
|---|---|
| Basic data text | Maintained in standard languages when description does not fit in short text field. Use
12 mandatory languages are: |
| Go to Descriptions tab |
Descriptions
| Main activities | Key points |
|---|---|
Material descriptions in local languages | 12 mandatory languages are: |
| Return to Main Data |
Classification - Material class
| Main activities | Key points |
|---|---|
| Go to Classification view | |
| Select "Material class" type of Classification | |
| Enter Class | Default LIP0020148 |
| Go to Label Data view | No data maintained |
Completing the material
| Main activities | Key points |
|---|---|
When all data has been entered, save the material by pressing | Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:
|
Material Extension
Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Raw Material and Packaging plant extension, this information should be provided by requester any time material should be created for a new plant.
HazCom Team should be involved in Raw Material activation process due to their responsibility to verify MSDS (ZPRC) code validity and correctness. They will also verify whether existing MOC ID can still be used.
Note!Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
Note! For Raw Materials and Packaging Sales Organization and Distribution Channel should not be filled by creation, but can be requested upon plant extension if material will have stock transfer from one plant to another (Intercompany only). Please ask approval from Danyse Ryan for raw material extension to Sales Organization and Distribution Channel.
Note! The Industrial Materials (ZERS) can be extended from one plant to another, however there might be cases when the specifications for a plant differs from the other. In such cases when the extension is requested, always contact all plants (Buyers) to confirm if indeed they are the same material with the same specifications.
| Main activities | Tips/Best practices | |
|---|---|---|
| Enter transaction MM01 | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) T-code can be entered directly in Command field. T-code can be saved in Favorites | |
Select Material, Industry Sector, Material Type | Material is the material number that needs to be extended Industry Sector always C Chemical Industry Material Type the same as the material that is being extended Copy from… option can be used, preferably to copy from an existing view of the same material |
|
| Select the necessary views for the extension | For sales org extension select sales organization views for all applicable material types Sales Organization views:
For plant extension select plant views according to the specific material type To determine which plant view needs to be opened, please see material creation section for each matrial type Plant views:
| |
| Select Organizational levels | To determine which organizational levels need to be selected, please see material form and material creation section for each matrial type |
|
| Save the changes performed |
Sales Control
Check Sales Control indicator in request form. If Sales Control is required:
- to mark a material for Sales Control globally, add status Z4 in field X-plant matl status in Basic Data 1 view
- to mark a material for Sales Control locally, add status Z4 in field Plant-sp.matl status in Purchasing view (field is available also in MRP1, Quality Management and Costing views)
Material Modifiation
Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created. The only exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system. The fields that must not be changed:
- Base Unit of Measure
- Net Weight
Please see file to check whether you have to get an approval for a particular change, as well as the correlated fields.
Manual Material Modification
| Main activities | Tips/Best practices |
|---|---|
| Enter transaction MM02 | Full path: Logistics -> Materials Management -> Material master -> Material -> Change T-code can be entered directly in Command field. T-code can be saved in Favorites |
| Select the view containing the field that needs modification | |
| Select the Organizational Level for which the modification is requested | |
| Make the requsted update | Repeat the modification for all Sales Areas or Plants if applicable |
| Save the changes performed |
Mass Material Modification
Material master mass modification is performed when a change of a value in the same field(s) for a list of materials needs to be carried out.
| Main activities | Tips/Best practices | |
|---|---|---|
| Enter transaction MM17 | Full path: Logistics -> Materials Management -> Material master -> Material T-code can be entered directly in Command field. T-code can be saved in Favorites | |
| Select the Table(s) containing the field(s) that need to be modified |
| |
| Go to Fields tab | ||
| Select the Field(s) that need to be modified | Use search option to easily find the field to be changed. Use technical name of the field in search. You can find out technical name of the field pressing F1 when field is selected and pressing Technical Information button |
|
Press Execute button | ||
| Limit selection as much as possible to perform the change only for the materials that need it | Use additional options on the bottom of selection screen to amend selection options or add/remove selection fields if necessary Press Execute button |
|
Press Execute button | ||
| Enter new value | New value(s) has to be entered in the designated space above list of materials It is possible to deselect records that do not require change Press 'Perform mass change' button to copy the value to selected materials Press 'Test changes' button to make system check the changes without saving them |
|
| Check log of changes performed in Test mode | Green light indicates successful change Yellow light indicates a warning Red light indicates data change is not possible/allowed |
|
| Save the changes performed | Check log of changes performed | |
| Mass change of data can be performed also by importing data from file or clipboard |
|
Delivery Unit Update
The requests will be submitted by Anne Delure, Corine Lamiraud or Stacey Walker-Robertson. This request for Delivery Unit Update should be done only for Polymer Additives (Distribution Channel 9P).
Rounding profile needs to be set to BLANK for the material codes.
DG Indicator Update
- The requests are submitted by Tery Mccoll, Yin Sin Pock, Louise Collett, Aleksandra Rubule + Joseph Haupt as Aleksandra's backup for limited time, Joydeep Nath, Julija Prilucka
- Please follow the steps bellow when the DG indicator profile needs to be updated from ZIP to GPP, Z00 to GPP, GPP to Z00, ZIP to Z00
Note! Even if you are updating from ZIP to Z00, confirm in Sinequa Portal (MSDS) if indeed the material is non-hazard.
- To determine the ZPRC number go to MM03 transaction (Material display)
- On Basic 2 view copy the Basic material number
Go to Sinequa portal
- Copy the Basic Material number in the search field 90072916 + "SDS"
- Click on SDS - North America
- Look for USA version → In English (Z8)
- For Hazard material only, in section 14 (Transport information) - DOT check the amount of labels and if the material is marine pollutant
- For this example, the amount of labels are 2 (Label 9 and Marine pollutant) and based on the packaging type, the following information should be added in the label view.
Go to MM02 transaction (Change material) in Basic Data 2 view:
- Update the DG indicator profile to GPP (Hazard) or Z00 (non hazard)
- On Sales: general/plant view check if the Transportation Group corresponds to the packaging type + DG Indicator combination. If not, proceed with the update:
- Go to Label view, add the transportation line for the hazard materials
- Note! If the material is changing from GPP to Z00 remember to remove the transportation label
DG Indicator Update - Request from HazCom Team
Hazcom team will send two notifications of changes in SDS before publishing the latest version of SDS in Sinequa.
Important! Before changing the information in the material master, contact Terry Mccoll (terry.mccoll@solvay.com) and Yin Sin Pock (yinsin.pock@solvay.com) to confirm the DG information.
- First notification NOTICE OF INTENDED TRANSPORT CHANGE - 90 days
- No action is required from Riga Data Operations team at this point. If we receive a ticket with 90 days notification, add a note to the ticket that no action is required and close the request.
- NOTICE OF INTENDED TRANSPORT CHANGE - 3 week notice
- No action is required from Riga Data Operations team at this point. If we receive a ticket with 3 week notification, add a note to the ticket that no action is required and close the request.
NOTICE OF TRANSPORT CHANGE
At this point action from Data operations is required
- What should be checked:
- DG Indicator
- Transportation group (according to the Label and Dangerous good Indicator)
- Transportation label
- Use the information to count the labels based on what is provided in the Freshdesk Ticket
Material Classification for plant 8373 - Aspen Interface
A new material class (Z_DP_ASPEN_8373) has been created to support the Aspen Tech demand planning tool. Only planners at Welland plant 8373 can request this change in the Classification view.
This new class should only be used for items at Welland,plant 8373. If we decide to use this class for additional plants we will create new classes.
Approved planners can be found here.
Overview
- Material class - Z_DP_ASPEN_8373
- Three characteristics associated with this class:
1. ASPEN Class - A, B, or C value
2. DP_ADPEN_NO_PRODPLAN - X do not send or no value
3. DP_ASPEN_NO_REQUIREMENTS
Assign the Classification to the Material
- Enter the material number
- Select the Classification view
- Select the Material class 001
- In the Assignments section add Z_DP_ASPEN_8373
- In General tab assign the Characteristics as requested by the Planner
Logistics Request to Update Classification
We can accept requests from the logistics team to update the packaging code for the materials in the classification tab, follow the steps below:
- In Classification - class type 001 add Z_MAT_CRIT and the packaging code provided in the request
- Once you update the material add the responsible Product Manager in the copy
Material Inactivation/Reactivation
Material Inactivation
Before inactivating material an approval should be received:
- for finished goods approval from Product Manager by material division and distribution channel, check complete list on Appendix - List of Finished Product Managers
- for raw materials and packaging approval from Purchasing Representative by region, check complete list on Appendix - List of Raw Material and Packaging Purchasing Representatives
- for industrial supplies approval from Purchasing Representative by plant, check complete list on Appenidix - List of Industiral Supplies Purchasing Representatives
- for ZPRC material group 0451 approval from HazCom
ZPRC material group 0450 inactivation needs to be performed by Danyse Ryan/Jane Sims after all the ZMATs are inactivated. Please request the inactivation to EDA via Service One (Appendix – Request to EDA
Before inactivation material should be checked for open items under "Stock overview".
If you have a request to inactivate a CMC or Plant shipped sample, request the Product Manager to confirm if the material does not have any stock (Data Operations does not have the access to check it).
If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.
| Global | After Stock is cleared material can be inactivated.
|
|---|---|
Local | If material has to be inactivated for specific sales areas
If material has to be inactivated for specific plants
|
Material Reactivation
Before reactivating material an approval should be received:
- for finished goods approval from Product Manager by material division and distribution channel, check complete list on Appendix - List of Finished Product Managers
- for raw materials and packaging approval from Purchasing Representative by region, check complete list on Appendix - List of Raw Material and Packaging Purchasing Representatives
- for industrial supplies approval from Purchasing Representative by plant, check complete list on Appenidix - List of Industiral Supplies Purchasing Representatives
- for ZPRC material group 0451 approval from HazCom
| Global | If the material has to be reactivated for all plants and sales areas
|
|---|---|
Local | If the material has to be reactivated for specific sales areas
If the material has to be reactivated for specific plants
|
Appendix - List of Finished Product Managers
Finished Product requests can be accepted from Product managers.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
| Division | Distribution Channel | Product Manager |
|---|---|---|
| E6 - MEP | 9U - MEP | Melissa Bahr Tony Lux Ian Tachell |
| E5 - Mineral Processing | 9S - Mineral Processing | Tony Lux Amanda Lawrence Melissa Bahr |
| E4 - Alumina | 9R - Alumina | Amy Buntzen Ian Tachell |
| E3 – Industrial Minerals | 9T - Industrial Minerals | Amy Buntzen Ian Tachell |
| E2 - Polymer Additives | 9P - Polymer Additives | Elvira Lenting - EU & LA (Incl. MX) Abbey Nesiu - NA Zixiu(zelda) Ye - AP |
| E7 - Phosphines | 9V - Phosphorus Derivatives 9Q - Electronics Gases | Bryant Ries |
E0 - Phosphorus H0 - Fumigants | OG - Fumigants | Bryant Ries |
| SX - Phosphorus | 9N - Sodium Hypo | Bryant Ries |
| SY & TF & TL | Bryant Ries / 'ownership' of the material will be transferred to Oil & Gas |
Appendix - List of Raw Material and Packaging Purchasing Representatives
Raw Material and Packaging requests can be accepted from Purchasing representatives.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
| Purchasing Representative | |
|---|---|
| US and Canada | Vanessa Scott - vanessa.scott@syensqo.com
Peter Mertzanis - peter.mertzanis@syensqo.com
Mario Bruins - mario.bruins@syensqo.com Sophie De Claviere - sophie.declaviere@syensqo.com David Blizzard - david.blizzard@syensqo.com Lindsay Schramm - lindsay.schramm@syensqo.com |
| LAM |
Vincent Cifelli - vincent.cifelli@syensqo.com Eduardo Rubalcaba Guizar - eduardo.rubalcabaguizar@syensqo.com |
| APAC | Nathkrita Amatyakul - nathkrita.amatyakul@syensqo.com Celine Koh - celine.koh@syensqo.com Catherine Lu - catherine.lu@syensqo.com Nathan Purvis - nathan.purvis@syensqo.com |
| EMEA |
Sophie De Claviere - sophie.declaviere@syensqo.com |
| ZPRC/MOC | HazCom - hazcom.rawmat-sco@syensqo.com |
| MOC | Lindsay Schramm - lindsay.schramm@syensqo.com |
Appendix - List of Industiral Supplies Purchasing Representatives
ZERS creation/modification/deletion requests can be accepted from buyers.
| Plant | Buyer | ||
|---|---|---|---|
| 8359 | Willow Island | US | Dennis Andlinger |
| 8371 | Mount Pleasant | US | |
| 8373 | Welland | CA | Peter Mertzanis |
| 8356 | Atequiza | MX | Diego Caldino |
| 8486 | Fengxian | CN | Shen Jie |
Appendix - Label Requirements
Location of table.
Appendix - List of Plants in Non-GTS Countries
Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.
| Plant | Description | Country |
|---|---|---|
| 8524 | 7418 / Gas Chem Logistic Osaka | Japan |
| 8506 | 6062 / Poh Tiong Choon Jurong | Singapore |
| 8789 | 7523 / Mauá NATAM Express | Brazil |
Raise a request in the below catalog in service one
Request for HTS code SCO
Appendix - Sinequa
Appendix - Request to EDA
In order to request to EDA team (Danyse Ryan/Jane Sims) plant/sales organization/purchasing organization/delivery plant links or any subject related to ZPRC (Material group 0450), please follow the steps described below:
- Go to Service One (Digital Workplace) and in the Search bar write key word "MISSING" (for plant/sales organization/purchasing organization/delivery plant links) or ZPRC (for any subject related to ZPRC (Material group 0450)).
- Go to Catalog items and choose "Structural Data Request" (for plant/sales organization/purchasing organization/delivery plant links) or "TS Data Steward - ZPRC Creation" (for any subject related to ZPRC (Material group 0450)).
- Select "Request Now"
Appendix - List of Single Storage Locations
| 8380 | 7786 / JF Hillebrand Fremantle |
| 8433 | 7788 / Jakarta |
| 8496 | 7722 / BDP Peru Arequipa |
| 8500 | 7725 / Andimex San Antonio |
| 8503 | 7988 / Daesung Whse Yangsan |
| 8505 | 7723 / FH Logist Azcapotzalco |
| 8506 | 6062 / Poh Tiong Choon Jurong |
| 8507 | 7725 / Sercabol Antofagasta |
| 8508 | 7776 / Sinotrans Intl Shanghai |
| 8509 | 7734 / KWE Logistics Shanghai |
| 8511 | 7794 / CML Ltd Walvis Bay |
| 8515 | 7786 / Toll Contr Laverton Nth |
| 8519 | 7786 / NSS Port Sth Townsville |
| 8520 | 7008 / XPO Logistic Bristol |
| 8521 | 7008 / XPO Logistic La Porte |
| 8527 | 7794 / Schenker Kempton Park |
| 8528 | 7734 / Sinotrans Intl Shanghai |
| 8543 | 7008 / KEMIRA WATER MOBILE |
| 8545 | 7008 / FLUID ENERGY HATFIELD |
| 8548 | 7008 / MOBILE SOLVENT EIGHT MILE |
| 8549 | 7752 / NOVA MOLECULAR PASADENA |
| 8553 | 7008 / SOUTH COAST HOUSTON |
| 8554 | 7008 / SPRAY TEK MIDDLESEX |
| 8559 | 7008 / TOLL COMPACTION NEPTUNE |
| 8589 | 7734 / Tianjin DLD Beicheng Wh |
| 8605 | 7794 / Kemira Chem Bradford |
| 8614 | 7734 / COSCO Logistic Tianjin |
| 8617 | 7776 / COSCHEM Logist Shanghai |
| 8618 | 7794 / Praxair Oevel-Westerlo |
Appendix - ZPRC Record Update (Chinese Names)
Link to the file.
Appendix - Open Item Check
Check for active/inactive PIR - ME1M
- Add material number
- If material needs to be inactivated, PIR needs to be inactivated as well - create a request to PIR Team
- If In General Data tab, check if the unit that has been updated in the alternative units of measure is populated in the PIR and adjust the conversion.
- If material alternative unit of measure has been updated, check if the unit that has been updated is in PIR General Data tab - create a request to PIR Team if the unit needs to be updated
Check for open Purchase Orders - ME2N or ME2L
Scope of List: determines that system will search for all PO’s for this supplier;
- Z_ALV_BEST for WP2
Selection Parameters: narrows the search down for PO’s with open invoices.
- RECHNUNG for WP2
- If there are open orders, request to Data Governance Lead to contact the Buyer in order to update the documents
Check for open Sales Orders - VA03
- Use the search function to locate the orders by the material number
- If there are open orders, request to Data Governance Lead to contact the Order Management team in order to update the documents
Appendix - Extension of Services (ZDIE) materials
Extensions of Services (ZDIE) materials are being managed in Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 and Sales: General/Plant Data views. To perform extension, use the option to Copy from… an existing extension of the same material.
Appendix - MDG
Scope
- Only Finished Products to be extended to Technology Solutions and Composite Materials Plants
Technology Solutions
- Check the requester
- TS Sales Organization
- Add the table of Sales Org
- TS Profit Center
- Add the PC table/logic
- The Quality View is only open in MDG, Adam Sharp needs to be notify to add the details
- Inspection information
- Batch search strategy
- The Finance view are maintained out of the MDG
- MDG sends an automatic notification
Pre-requisites
Before starting the extension in MDG, contact Danyse Ryan and Jane Sims to check if the STO link is created between the delivering plant and the receiving plant and the Intercompany Sales Organization.
As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to Intercompany Distribution Channel of the Sales Organization of the shipping Plant for Intercompany movements.
In the e-mail/ticket provide the information below:
- Material#
- Plant#
- Original requester
- Please check if any changes in the label view is required
The TS Material extension form should be filled with the required information.
Check the delivering plant/shipping from (Where the material is coming from) in MM03 if the material is already extended to multiple plants, the material should be already extended to the correct Sales Org. (Intercompany).
If the TS plant is not maintained in MDG, the steps below should be follow:
- Request Lisbon team to remove the MDG block
- Contact Danyse Ryan and request to create the plant information in MDG
- Extend the material directly in WP2
- Sales Org 1 (if applicable)
- Sales Org 2 (if applicable)
- Sales: General/Plant data
- Foreign Trade: Export Data
- COO
- Purchasing
- MRP (1-4)
- Work scheduling (if applicable)
- Only when the material is produced at the plant you are extending to
- General Plant Data / Storage 1
- General Plant Data / Storage 2
- Warehouse Management 1 (if applicable)
- Warehouse Management 2 (if applicable)
- Quality (only opens in MDG)
- Once you complete the extension, inform Lisbon Data team to add the block (MDG Authorization Group – Basic Data 1 view) back to the material
- Request to Quality (Adam Sharp) and Finance team to complete the material set up. Attach the material.
- Once the plant information is created replicate it in MDG.
Extending materials in MDG
- Sales Organization 1 and 2 view
- Sales: General/Plant data
- Purchasing
- General Plant Data/Storage 1 & 2.
- Warehouse (1 and 2) – TBC
- Quality View (Only open)
- MRP (1-4)
- Work scheduling (if required)
- Label view
- Needs to be checked only when the material will be used as trading good or re-sell item
- If we are bringing to our plant to use as raw material is no need
- MRP data check in the test environment
