Invoices
How to check
Se16
TNAPR
ZWOCT224
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZRAR | Archive | 1 Print Output | Archiving | 1 Send with periodically scheduled job | BP (Bill-to party) | Archive the original billing document with the General Conditions Of Sales in Documentum. This archive is available in the attachments of the billing document in SAP. |
| ZRDC | Invoice PDF by mail | 8 Special function | 1 Send with periodically scheduled job | BP (Bill-to party) | Send an invoice in a PDF format to the customer’s email addresses (ZC partner is the “Bill-to complement” partner linked to the Bill-to partner) | |
| ZRD0 | Original invoice | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | Printing of original billing document Print program and form name are retrieved from the table ZWOCT224. |
| ZRD1 | Invoice | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | European model, without General Terms & Conditions of Sale. |
| ZRD2 | Duplicata invoice for Sales assistant | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | European model, without General Terms & Conditions of Sale. This is a duplicata kept by the sales assistant. ‘Duplicata’ is printed in the document |
| ZRD3 | Duplicata invoice for Accounting | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | European model, without General Terms & Conditions of Sale. This is a duplicata kept by the accounting department. ‘Duplicata’ is printed in the document |
| ZRD5 | Export invoice | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | This is an invoice printed for export flows (when proforma is needed for example). Print program and form name are retrieved from the table ZWOCT224. |
| ZRD6 | Plant invoice | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | Plant invoice Print program and form name are retrieved from the table ZWOCT224. |
| ZRD7 | Invoice for plant abroad | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | Printed only for invoice type WIA (Plants abroad) |
| ZRD8 | Orig Inv Letter | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | North-American model, without General Terms & Conditions of Sale in Letter format. |
| ZRAC | Original Inv Aero | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | Printing of the Original Invoice for Composites business with the General Terms and Conditions of sales and logo. |
| ZRSC | Original Invoice GTC | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | Printing of the original invoice with the General Terms and Conditions of sales (without logo). |
| ZRDE | Inv by mail to ZI | 8 Special function | 4 Send immediately when saving the application | BP (Bill-to party) | Send the original invoice plus the General Terms and Conditions of sales in a PDF format to the CSR (ZI partner) | |
| ZRDD | Invoice Customs Mono | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | ZRDD output was created for Commodity law purpose, to have one copy with the entire invoice layout per item. |
| ZRDF | Proforma Inv.RE | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | ZRDF output is created for Proforma invoice when created with reference to Return Order. The layout contains the address of sold to, Payer, and Bill to and the address comes from the company code maintained at return order and address of ship to comes from plant maintained at return order. |
| ZREJ | Invoice PDF by mail | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | The ZREJ is an invoice to allow the archive in Documentum when the invoice has not been validated in the workflow and the assistant has added a text (it is for archive the document with the new text) |
| ZRM6 | Send proforma invoices via email | 7 - Simple Mail | The request is to have the ability to send the proforma invoices in a PDF file to brokers’ email address.
|
Invoices by EDI
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZINV | EDI: Invoice | A Distribution ALE | IDOC | 1 Send with periodically scheduled job | LS (Logical system) | Generate an IDOC for EDI invoicing (to send only EDI invoice message to customer) |
| ZREI | EDI: Invoice | A Distribution ALE | IDOC | 1 Send with periodically scheduled job | LS (Logical system) | EDI invoice sent to the customer (signed PDF sent by email from webMethods) Generate an IDOC to send an eInvoicing.PDF (Specificities of this IDOC: it contains an extension (ZINVMAIL) that contains the address of the receiver of the invoice and the ID of the archived invoice in Documentum) |
| RD04 | Invoice Receipt MM | 6 EDI | IDOC | 1 Send with periodically scheduled job | BP (Bill-to party) | triggers the ‘INVOIC’ idocs creation, that creates the purchase invoice, in case the ordering company is a Solvay trading partner (EDI Invoice sent to Interco partner for replenishment cross-company) |
| ZRDA | Invoice Direct Ship. | 6 EDI | IDOC | 1 Send with periodically scheduled job | BP (Bill-to party) | IDOC invoices creation and integration used for Automated inter-company billing (EDI Invoice sent to Interco partner for Interco flows) |
| ZRDB | IntercoBridg RCS/ERP | 6 EDI | IDOC | 1 Send with periodically scheduled job | LS (Logical system) | The purpose of the output ZRDB is to send by idoc services invoices from RCS to Solvay company customers, working on PF2. The idoc sent from RCS will generate a FI purchase invoice in PF2, to automatically registered the purchasing. |
Other documents
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| FETR | A.TR. document | 1 Print Output | Printing | 4 Send immediately when saving the application | SH (Ship-to party) | The ATR.1 Certificate is a customs document used in trade between EU members and Turkey, to benefit from cheaper rates of duty. |
| ZPLD | Pack List (Dropship) | 1 Print Output | Printing + archiving | 3 Send with application own transaction | SH (Ship-to party) | Due to the dropshipping process, which does not involve delivery or shipment, the packing list is created during the Billing Document creation process. The document is archived. |
Processing outputs
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZLOT | Batch number recov. | 8 Special function | Table update | 4 Send immediately when saving the application | BP (Bill-to party) | Use in billing type F2 of Direct trading flows (TAS) The Output ZLOT searches batch numbers, in case the batch numbers are managed in a purchase order document, and to save them in a table ZWOCT133. Then when printing the invoice form, the batch numbers are retrieved from the table ZWOCT133. |
| ZLO1 | Batch number recov. | 8 Special function | Table update | 4 Send immediately when saving the application | BP (Bill-to party) | Use in cancellation of billing (S1) of Direct trading flows (TAS) The Output ZLO1 adds a flag in the table ZWOCT133 when an invoice is canceled. |
| ZPI3 | Pilotage | 8 Special function | File | 4 Send immediately when saving the application | BP (Bill-to party) | Part of the "Premier pilotage" interface. See document about "Premier pilotage" here |
| ZQCA | COA for deliveries | 8 Special function | submit job | 4 Send immediately when saving the application | BP (Bill-to party) | Use in billing document type F2B to trigger COA output from billing document ZQCA is used to submit the job to process delivery output ZQ* (COA) (Delivery output types assigned with processing time ‘1’). Output was created to solve the issue where the Certificate of analysis is processed prematurely with missing data from the billing document. |
Asian Outputs
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZBA1 | Appl Negotiation (1) | 1 Print Output | Printing | 3 Send with application own transaction | BP (Bill-to party) | Application for Negotiation. This form is to be created to meet the requirement for Korea of the Application for Negotiation form. |
| ZBEK | Bill of Exchange K | 1 Print Output | Printing | 3 Send with application own transaction | BP (Bill-to party) | This program is a print program for a form that is to be created to meet the requirement for Korea of the Bill of Exchange form since the RCS Standard does not apply to Korea. The form for Bill of Exchange will be printed out when Pro Forma invoice is created. This form is to be printed on a pre-printed paper. |
| ZCOR | Cert of Origin(Asia) | 1 Print Output | Printing | 3 Send with application own transaction | BP (Bill-to party) | Korea requires a form for Certificate of Origin certifying the country of origin for goods sold internationally. The format that exists in RCS for U.K. usage does not correspond to Korean format |
| ZRA0 | Comm Invoice(Asia) | 1 Print Output | Printing + archiving | 3 Send with application own transaction | BP (Bill-to party) | Only used by Korea as Korea requires a form for Commercial Invoice that will be verified by the bank based upon the Letter of Credit (output used for proforma and invoice) |
| ZRB0 | Asian RCS invoice | 1 Print Output | Printing + archiving | 4 Send immediately when saving the application | BP (Bill-to party) | Printing of the original invoice plus the General Terms and Conditions of sales. |
| ZRB1 | Duplicata invoice for Asia | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | Asian model, without General Terms & Conditions of Sale. This is a duplicata in A4 format ( Duplicata’ is printed on the document) Remarks: This Invoice serves as a TAX INVOICE for GST purposes . |
Indian Outputs
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZEID | IN Excise inv depot | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | ZEID form is the excise invoice form from the depot |
| ZGSC | IN GST Credit Memo | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | Indian GST (Goods and Services Tax ) Credit memo form |
| ZGSD | IN GST Debit Memo | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | Indian GST (Goods and Services Tax ) Debit memo form |
| ZGSE | IN GST Export invoice | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | Indian GST (Goods and Services Tax ) export invoice form |
| ZGST | IN GST invoice | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | Indian GST (Goods and Services Tax ) invoice form |
| ZGSU | IN GST Subcontracting | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | Used in Subcontracting flow to print Subcontracting challan (ZSN billing type) |
| ZRBI | Asian Pro-forma INV | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | ZRBI output is a copy of ZRB0 output to fit as per India requirement. ZRBI output is going to use for F5 Pro forma invoices. |
Japan Outputs
| ZRLR | Invoice list (Japan) | 1 Print Output | Printing | 4 Send immediately when saving the application | BP (Bill-to party) | Invoice list. JP invoice output (program ZWOCF03800) |
LATAM output
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZQCA | COA for deliveries | 8 Special function | submit job | 4 Send immediately when saving the application | BP (Bill-to party) | Use in billing document type F2B. Output type to submit the job to process delivery output ZQ* (COA) |
Mexico Outputs
| Output | Description | Medium | Type | Processing time | Recipient | Documentation |
|---|---|---|---|---|---|---|
| ZFMX | XML invoice (MX) | 8 special function | 4 Send immediately when saving the application | ZI Int. CSR Contact ZC Bill-to complement | ZFMX is an output designed to email both the PDF representation and the XML, either to the ZI partner or directly to the customer or contact partner (See specifications here) | |
| ZRMX | Invoice Mexico | 1 Print Output | Printing | 1 Send with periodically scheduled job | BP (Bill-to party) | ZRMX is the CFDI (Digital Tax Receipt by Internet) printed representation that includes all the required elements (ie. QR code). This output is used to archive the invoice (instead of ZRAR). |
→ Since both ZFMX and ZRMX need to be done only after receipt of CFDI approval, these should not be triggered manually. A batch job will trigger these with a small delay after the invoice is posted.
Print stamp on the invoice
The stamp is printed automatically according to the data populated in the table ZWOCT405. This table contains the name of the Image store in transaction SE78 and printed on the invoice. The rule to fetch the data in the table ZWOCT405 is different depending on the printing program:
European invoice (output printed with print program ZWOCF0004 & ZWOCF00700)
- Fields company code/sales office/shipping point/destination country are mandatory.
- Field ZI partner is optional
Asian invoice (output printed with print program ZWOCF04200).
The stamp is printed only on output type ZRB0, ZRDE, ZRD0, ZRM6 (value maintained in ZZF_CONSTS where RICEF= ZWOCF04200 and Field name= OUTPUT_TYPE)
- In the case of IV, IVP, ZIVP & ZF7 billing types (intercompany&proforma):
- Field company code is mandatory.
- Field shipping point is optional.
- Other fields are ignored
- For other billing types:
- Fields company code and ZI PARTNER are mandatory
- Fields sales office/shipping point/destination country are optional.
Documentation
Company stamp on SAP Output (Asian invoice)
Stamp with signature in invoices (European invoice)
update stamp on invoice (WP2).docx
Download Archived Outputs
There is a program that is used to download the documents which are archived. The transaction is ZWOC82.
Technical information about output
- The printing program ZWOCT04700 is a generic program that retrieves the print program and the form name from the table ZWOCT224 depending on the sales organization.
Invoice type | Output type | Program | Form | Form Routine | Technical document |
|---|---|---|---|---|---|
F2, G2, G2S, IG, L2, ZG2, ZL2, IV | ZRD0 | ZWOCT04700 | ENTRY/ENTRY_PDF | ||
ZRD1/ZRD2/ZRD3/ZRDI/ZRDD | ZWOCF00700 | ZWOCF00700 | ENTRY | CSOC_FFS_W2.4.5.1 (16) FormFacture (2) | |
ZRD6/ZRS6 | ZWOCT04700 | ENTRY_EXP | |||
ZRD8/ZRN1/ZRN5/ZRN6 | ZWOCF00700 | ZWOCF007CA | ENTRY/ENTRY_EXP | ||
ZRDC/ZRDE/ZREJ/ZRM6 | ZWOCT04700 | ENTRY_PDF | |||
ZRS1/ZRS2/ZRS5/ZRSC | ZWOCT04700 | ENTRY_CGV | |||
ZINV / ZREI(EDI) | ZWOCT04500 | CONTROL | |||
ZRB0 | ZWOCF04200 | ZWOCF04200 | ENTRY | CSOC FPF W2.4.5.1 (001) Formulaire Billing Asia v0.c.doc | |
ZRWF | ZWOCT04600 | ENTRY_PDF | |||
ZRAR (archive) | ZWOCT04700 | ENTRY_DMT | |||
IVP (Proforma Inv), F8 (Proforma inv for delivery), F5 (Proforma inv for order), ZF8, ZF9 | ZRD5 | ZWOCT04700 | ENTRY | ||
| WIA (Plants Abroad) | ZRD7 | ZWOCF01500 | ZWOCF01500 | ENTRY |