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Status

  Approved

OwnerSoumen Laru
Stakeholders

Purpose

The purpose of this document is to define the conversion approach of Profit Centres into S/4 HANA.  Profit Centres

The document details out the field list, extraction criteria, scoping, mapping of cost centre object

Cost Centres will be extracted from Source and based on the list of cost centres from the cost centre mapping sheet, target cost centre data file will be 

Conversion Scope

Profit Centres which will be listed as part of scope list with new numbering will be in scope of migration. 


List of source systems and approximate number of records 
SourceScope

Source Approx No. of Records

Target SystemTarget Approx

No. of Records

PF2Profit Centre
S4HANA
WP2Profit Centre
S4HANA
PI2Profit Centre
S4HANA

Additional Information

Multi-language Requirement

Document Management

Legal Requirement

Special Requirements




Target Design

The technical design of the target for this conversion approach. 


Table

Field

Data Element

Field Description

Data Type

Length (Decimals)

Requirement

CEPC

PRCTR

PRCTR

Profit Centre

CHAR80    



KOKRS


Controlling Area*

The controlling area is the highest organizational unit in Controlling.

Type: Text
Length: 80		CHAR80    



PRCTR


Profit Center*

Key which together with the controlling area uniquely identifies a profit center.
Use
You can make an organizational assignment of a profit center to a controlling object (an order, cost center,…). The system posts automatically on the profit center when you make a posting on controlling object (an order, cost center,…).

Type: Text
Length: 80		Date



DATAB


Valid From*

When you create an object, the beginning date to which object is valid is defined here.

Type: Date		Date



DATBI


Valid To*

When you create an object, you use the ending date to define as of when the object is valid.

Type: Date		CHAR80    



LANGU


Language in Which CHARs Are Saved

Language in which profit center texts are saved. If the language is not filled, logon language is used as default to save the profit center text.

Type: CHAR
Length: 80		CHAR20    



KTEXT


Profit Center Name*

General description of the object. The profit center name is used for online displays and evaluations that do not have enough space for the profit center description.

Type: CHAR
Length: 20		CHAR40    



LTEXT


Description

A text that describes the profit center to which it refers in greater detail.

Type: Text
Length: 40		CHAR20    



VERAK


Person Responsible*

Name of the person in charge of the profit center.

Type: CHAR
Length: 20		CHAR80    



VERAK_USER


User Responsible

In this field, you can enter the user ID of the person responsible for the profit center. This user ID is stored in the SAP user master record.

Type: CHAR
Length: 80		CHAR12    



KHINR


Standard Hierarchy Node/Profit Cntr Grp*

Each profit center must be assigned to a node in the standard hierarchy for its controlling area. This ensures that the standard hierarchy contains all the profit centers in the controlling area.

Type: CHAR
Length: 12		CHAR12    



ABTEI


Department

This field contains the name of the department to which the profit center belongs.

Type: CHAR
Length: 12		CHAR10    



SEGMENT
Segment

Segment for Segmental Reporting.
Note: Field Segment must be filled with leading zeros if it is numeric data. Example: if the segment value is 9999, enter 0000009999 in the XML file.


Type: CHAR
Length: 10		CHAR15    

ANRED
Title

Title for Address data.

Type: CHAR
Length: 15		CHAR35    

NAME1
Name 1

Name 1 of the customer/supplier address.

Type: CHAR
Length: 35		CHAR35    

NAME2
Name 2

Name 2 of the customer/supplier address.

Type: CHAR
Length: 35		CHAR35    

NAME3
Name 3

Name 3 of the customer/supplier address.


Type: CHAR
Length: 35		CHAR35    

NAME4
Name 4

Name 4 of the customer/supplier address.



Type: CHAR
Length: 35		CHAR35    

STRAS
Street

Street and house number as part of the address.

Type: CHAR
Length: 35		CHAR35    

ORT01
City

Name of the city as a part of the address.

Type: CHAR
Length: 35		CHAR35    

ORT02
District

Supplement to city name or district.

Use
The entry is appended to the city name with a hyphen by the automatic address formatting function.
(Exceptions: Germany, United Kingdom/Ireland and Japan)


Type: CHAR
Length: 35		CHAR80    

LAND1
Country/Region

The country/region key contains information which the system uses to check entries such as the length of the postal code or bank account number.

The two-character ISO code in accordance with ISO 3166, which is delivered by SAP as a default, is usually used.


Type: CHAR
Length: 80		CHAR15    

TELBX
Telebox Number

Number of telebox for electronic mail.

Type: CHAR
Length: 15		CHAR16    

TELF1
Telephone Number

First telephone number

Type: CHAR
Length: 16		CHAR16    

TELF2
Second Telephone Number

Second telephone number for communication.

Type: CHAR
Length: 16		CHAR31    

TELFX
Fax

Number under which a business partner's telefax machine can be reached.

Use
The number is used by the system if you send a message by telefax to your business partner from within an SAP transaction.

Type: CHAR
Length: 31		Text30    

TELTX
Teletex Number

Number under which a business partner's teletex machine can be reached.

Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.

Use

The number is determined by the SAP system if you send a teletex message to your business partner from within an SAP transaction.

Type: CHAR
Length: 30		CHAR30    

TELX1
Telex Number

Number under which the telex machine can be reached.
Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.



Type: CHAR
Length: 30		CHAR14    

DATLT
Data Line

Data communication line no.

Line number (telephone line). Dialing this number enables you to establish a link with another computer at a different location.

Type: CHAR
Length: 14		CHAR4     

DRNAM
Printer

Printer name for profit center

Type: CHAR
Length: 4		CHAR15    

TXJCD
Tax Jurisdiction

Max. length of input must not exceed 15 digits.
The tax jurisdiction is used for determining the tax rate. It defines to which tax authorities you must pay your taxes. It is always the city to which the goods are supplied.
If Vertex is activated (esp. on US installations) the tax jurisdiction code will be determined by the business object's address. If the given postal code/Zip code is not accurate as possible, Vertex will determine more than one tax jurisdiction code for one record, the migration of this record will fail. You will then get the error message "No unique jurisdiction code can be determined".

Type: CHAR
Length: 15		CHAR10    

PFACH
PO Box

PO Box for address.

Type: CHAR
Length: 10		CHAR10    

PSTLZ
Postal Code

This field contains the postal (zip) code for the house address (street and city).

Type: CHAR
Length: 10		CHAR10    

PSTL2
P.O. Box Postal Code

Postal code needed to allocate the P.O. Box.

Use
This field is used for a country/region where:
- the postal code (zip code) used to send letters to a customer's/vendor's P.O. Box is different to that used to send letters to a customer's/vendor's company address.
- large companies have their own postal code and no P.O. Box.


Type: CHAR
Length: 10		CHAR80    

REGIO
Region

In some countries/regions, the region forms part of the address. The meaning depends on the country/region.

Type: CHAR
Length: 80		CHAR1     

LOCK_IND
Indicator: Profit Center Locked

You can use the lock indicator to lock a profit center for postings. The lock only applies to the selected time interval. If the profit center is assigned to an object that receives a posting, the system displays an error message and the data is not posted.

This is an indicator field. If the criterion is met, enter X. If not, leave the field empty.


Type: CHAR
Length: 1		CHAR10    

PCA_TEMPLATE
Planning Template

Template for Formula Planning in Profit Centers

Contains functions, which are used to find plan values using formula planning.
A template is assigned to the profit centers for which it is to be valid, in master data maintenance. It can be used for more than one profit center.

Type: CHAR
Length: 10		CHAR





Data Cleansing


ID

Criticality


Error Message/Report Description

Rule

Output

Source System

1.      

Can load, but business process will fail

Lock any Profit Centre not being used for last 5 years

TBD

Report


PF2 / PI2 / WP2












Conversion Process 

The high-level process is represented by the diagram below:

Data Privacy and Sensitivity


Extraction

Extract data from a source into . There are 2 possibilities:

  1. The data exists. connects to the source and loads the data into . There are 3 methods:
    1. Perform full data extraction from relevant tables in the source system(s).
    2. Perform extraction through the application layer.
    3. Only if ; cannot connect to the source, data is loaded to the repository from the provided source system extract/report.
  2. The data does not exist (or cannot be converted from its current state). The data is manually collected by the business directly in . This is to be conducted using DCT (Data Collection Template) in

The agreed Relevancy criteria is applied to the extracted records to identify the records that are applicable for the Target loads

Extraction Run Sheet


Req #

Requirement description

Team responsible

1.      

Ensure source tables CEPC and CEPCT are extracted in tool according to the agreed cut-off date in the project plan

Ensure DCT is collected for the Profit Centres based on the collection template

Data team

2.      

Perform preliminary completeness check documented in section 5.2.8.1.1

Data team

3.      

Raise issues as defects if Req # 1 to 2 are not met

Data team

4.      

Repeat Req # 1 to 3 if required

Data team

5.      

Report extraction result to person in charge of APOI conversion

Data team


Selection Screen

Selection Ref ScreenParameter NameSelection TypeRequirementValue to be entered/set





















Data Collection Template (DCT)

Target Ready Data Collection Template will be created for data with exception of some fields which require transformation as mentioned in the transformation rule.

DCT Rules

Field Name

Field description

Rule

CEPC-PRCTR

Profit Centre

Business to enter content as per data type and length permitted



Suggestion to add:

Decimal validation - Check table TCURX for the document currency key and if Decimals (TCURX-CURRDEC) is ‘0’, validate that no decimal value is populated.


Extraction Dependencies


Item #

Step description

Team responsible

1.      

Any period / year end close activities have been fully completed

Business

2.      

Reconciliation for intercompany payables have been completed, and adjustment made in legacy SAP system

Business

3.      

Reconciliation of migrated Purchase Order is completed before the extraction of Accounts Payable Open Items

Business and Data



Transformation

The Target fields are mapped to the applicable Legacy field that will be its source, this is a 3-way activity involving the Business, Functional team and Data team.  This identifies the transformation activity required to allow to make the data Target ready:

  1. Perform value mapping and data transformation rules.
    1. Legacy values are mapped to the to-be values (this could include a default value)
    2. Values are transformed according to the rules defined in
  2. Prepare target-ready data in the structure and format that is required for loading via prescribed Load Tool.  This step also produces the load data ready for business to perform Pre-load Data Validation

Transformation Run Sheet


Item #

Step description

Team responsible

1.      

Ensure all the fields that require value mapping, as stipulated  Mapping tables, have the latest signed-off mapping files imported into toolMigrate.

Data team

2.      

In tool, select the Trial Balance object PY.

Data team

3.      

Go to Process Area Launch and Process the Object - Trial Balance object - R4 Trial Balance PY.

Data team

4.      

Launch the Objects to execute transformation.

Data team

5.      

Monitor the transformation progress and ensure performance and completion is within allowed timeframe

Data team

6.      

Generate Pre-Load reports .

Data team

7.      

Generate data load count.

Data team

8.      

Log errors as defects, if any and address resolutions. Close defects.

Data team

9.      

Re-transform and re-validate the Pre-load reports if necessary.

Data team

10.   

Validate the transformed file as part of pre-load validation, raise data defects or provide the pre-load sign-off.

Business

11.   

Analyse and resolve any pre-load defects logged by business.

Data team

12.   

Repeat steps 6 to 11 if necessary

Data team

13.   

Proceed to pre-load validations

Data team

Transformation Rules


Rule #

Source system

Source Table

Source Field

Source description

Target system

Target Table

Target Field

Target description

Transformation logic


1LegacyCEPCKOKRSControlling Area*

The controlling area is the highest organizational unit in Controlling.

Type: Text
Length: 80		S/4HANACEPCKOKRSControlling Area*

The controlling area is the highest organizational unit in Controlling.

Type: Text
Length: 80		Default to Controlling Area XXXX
2LegacyCEPCPRCTRProfit Center*

Key which together with the controlling area uniquely identifies a profit center.
Use
You can make an organizational assignment of a profit center to a controlling object (an order, cost center,…). The system posts automatically on the profit center when you make a posting on controlling object (an order, cost center,…).

Type: Text
Length: 80		S/4HANACEPCPRCTRProfit Center*

Key which together with the controlling area uniquely identifies a profit center.
Use
You can make an organizational assignment of a profit center to a controlling object (an order, cost center,…). The system posts automatically on the profit center when you make a posting on controlling object (an order, cost center,…).

Type: Text
Length: 80		Read from Profit Centre Mapping File with new number
3LegacyCEPCDATABValid From*

When you create an object, the beginning date to which object is valid is defined here.

Type: Date		S/4HANACEPCDATABValid From*

When you create an object, the beginning date to which object is valid is defined here.

Type: Date		Copy as is
4LegacyCEPCDATBIValid To*

When you create an object, you use the ending date to define as of when the object is valid.

Type: Date		S/4HANACEPCDATBIValid To*

When you create an object, you use the ending date to define as of when the object is valid.

Type: Date		Copy as is
5LegacyCEPCLANGULanguage in Which Texts Are Saved

Language in which profit center texts are saved. If the language is not filled, logon language is used as default to save the profit center text.

Type: Text
Length: 80		S/4HANACEPCLANGULanguage in Which Texts Are Saved

Language in which profit center texts are saved. If the language is not filled, logon language is used as default to save the profit center text.

Type: Text
Length: 80		Copy as is
6LegacyCEPCKTEXTProfit Center Name*

General description of the object. The profit center name is used for online displays and evaluations that do not have enough space for the profit center description.

Type: Text
Length: 20		S/4HANACEPCKTEXTProfit Center Name*

General description of the object. The profit center name is used for online displays and evaluations that do not have enough space for the profit center description.

Type: Text
Length: 20		Copy as is
7LegacyCEPCLTEXTDescription

A text that describes the profit center to which it refers in greater detail.

Type: Text
Length: 40		S/4HANACEPCLTEXTDescription

A text that describes the profit center to which it refers in greater detail.

Type: Text
Length: 40		Copy as is
8LegacyCEPCVERAKPerson Responsible*

Name of the person in charge of the profit center.

Type: Text
Length: 20		S/4HANACEPCVERAKPerson Responsible*

Name of the person in charge of the profit center.

Type: Text
Length: 20		Map to new person Responsible based on Person / Position Mapping from HR Employee Number
9LegacyCEPCVERAK_USERUser Responsible

In this field, you can enter the user ID of the person responsible for the profit center. This user ID is stored in the SAP user master record.

Type: Text
Length: 80		S/4HANACEPCVERAK_USERUser Responsible

In this field, you can enter the user ID of the person responsible for the profit center. This user ID is stored in the SAP user master record.

Type: Text
Length: 80		Map Old to new User ID Based on User ID Mapping
10LegacyCEPCKHINRStandard Hierarchy Node/Profit Cntr Grp*

Each profit center must be assigned to a node in the standard hierarchy for its controlling area. This ensures that the standard hierarchy contains all the profit centers in the controlling area.

Type: Text
Length: 12		S/4HANACEPCKHINRStandard Hierarchy Node/Profit Centre Grp*

Each profit center must be assigned to a node in the standard hierarchy for its controlling area. This ensures that the standard hierarchy contains all the profit centers in the controlling area.

Type: Text
Length: 12		Read new Profit Centre Hierarchy value based on Profit Centre Mapping ( and Enrichment File )
11LegacyCEPCABTEIDepartment

This field contains the name of the department to which the profit center belongs.

Type: Text
Length: 12		S/4HANACEPCABTEIDepartment

This field contains the name of the department to which the profit center belongs.

Type: Text
Length: 12		Copy as is
12LegacyCEPCSEGMENTSegment

Segment for Segmental Reporting.
Note: Field Segment must be filled with leading zeros if it is numeric data. Example: if the segment value is 9999, enter 0000009999 in the XML file.


Type: Text
Length: 10		S/4HANACEPCSEGMENTSegment

Segment for Segmental Reporting.
Note: Field Segment must be filled with leading zeros if it is numeric data. Example: if the segment value is 9999, enter 0000009999 in the XML file.


Type: Text
Length: 10		Read From Profit Centre Mapping File where Segment Enrichment is given
13LegacyCEPCANREDTitle

Title for Address data.

Type: Text
Length: 15		S/4HANACEPCANREDTitle

Title for Address data.

Type: Text
Length: 15		Not used
14LegacyCEPCNAME1Name 1

Name 1 of the customer/supplier address.

Type: Text
Length: 35		S/4HANACEPCNAME1Name 1

Name 1 of the customer/supplier address.

Type: Text
Length: 35		Copy as is
15LegacyCEPCNAME2Name 2

Name 2 of the customer/supplier address.

Type: Text
Length: 35		S/4HANACEPCNAME2Name 2

Name 2 of the customer/supplier address.

Type: Text
Length: 35		Copy as is
16LegacyCEPCNAME3Name 3

Name 3 of the customer/supplier address.


Type: Text
Length: 35		S/4HANACEPCNAME3Name 3

Name 3 of the customer/supplier address.


Type: Text
Length: 35		Copy as is
17LegacyCEPCNAME4Name 4

Name 4 of the customer/supplier address.



Type: Text
Length: 35		S/4HANACEPCNAME4Name 4

Name 4 of the customer/supplier address.



Type: Text
Length: 35		Copy as is
18LegacyCEPCSTRASStreet

Street and house number as part of the address.

Type: Text
Length: 35		S/4HANACEPCSTRASStreet

Street and house number as part of the address.

Type: Text
Length: 35		Copy as is
19LegacyCEPCORT01City

Name of the city as a part of the address.

Type: Text
Length: 35		S/4HANACEPCORT01City

Name of the city as a part of the address.

Type: Text
Length: 35		Copy as is
20LegacyCEPCORT02District

Supplement to city name or district.

Use
The entry is appended to the city name with a hyphen by the automatic address formatting function.
(Exceptions: Germany, United Kingdom/Ireland and Japan)


Type: Text
Length: 35		S/4HANACEPCORT02District

Supplement to city name or district.

Use
The entry is appended to the city name with a hyphen by the automatic address formatting function.
(Exceptions: Germany, United Kingdom/Ireland and Japan)


Type: Text
Length: 35		Copy as is
21LegacyCEPCLAND1Country/Region

The country/region key contains information which the system uses to check entries such as the length of the postal code or bank account number.

The two-character ISO code in accordance with ISO 3166, which is delivered by SAP as a default, is usually used.


Type: Text
Length: 80		S/4HANACEPCLAND1Country/Region

The country/region key contains information which the system uses to check entries such as the length of the postal code or bank account number.

The two-character ISO code in accordance with ISO 3166, which is delivered by SAP as a default, is usually used.


Type: Text
Length: 80		Copy as is
22LegacyCEPCTELBXTelebox Number

Number of telebox for electronic mail.

Type: Text
Length: 15		S/4HANACEPCTELBXTelebox Number

Number of telebox for electronic mail.

Type: Text
Length: 15		Copy as is
23LegacyCEPCTELF1Telephone Number

First telephone number

Type: Text
Length: 16		S/4HANACEPCTELF1Telephone Number

First telephone number

Type: Text
Length: 16		Copy as is
24LegacyCEPCTELF2Second Telephone Number

Second telephone number for communication.

Type: Text
Length: 16		S/4HANACEPCTELF2Second Telephone Number

Second telephone number for communication.

Type: Text
Length: 16		Copy as is
25LegacyCEPCTELFXFax

Number under which a business partner's telefax machine can be reached.

Use
The number is used by the system if you send a message by telefax to your business partner from within an SAP transaction.

Type: Text
Length: 31		S/4HANACEPCTELFXFax

Number under which a business partner's telefax machine can be reached.

Use
The number is used by the system if you send a message by telefax to your business partner from within an SAP transaction.

Type: Text
Length: 31		Copy as is
26LegacyCEPCTELTXTeletex Number

Number under which a business partner's teletex machine can be reached.

Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.

Use

The number is determined by the SAP system if you send a teletex message to your business partner from within an SAP transaction.

Type: Text
Length: 30		S/4HANACEPCTELTXTeletex Number

Number under which a business partner's teletex machine can be reached.

Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.

Use

The number is determined by the SAP system if you send a teletex message to your business partner from within an SAP transaction.

Type: Text
Length: 30		Copy as is
27LegacyCEPCTELX1Telex Number

Number under which the telex machine can be reached.
Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.



Type: Text
Length: 30		S/4HANACEPCTELX1Telex Number

Number under which the telex machine can be reached.
Teletex is a service for the transmission of text and data. In comparison with a telex, however, the transmission times of teletex messages are shorter and the range of characters available is greater.



Type: Text
Length: 30		Copy as is
28LegacyCEPCDATLTData Line

Data communication line no.

Line number (telephone line). Dialing this number enables you to establish a link with another computer at a different location.

Type: Text
Length: 14		S/4HANACEPCDATLTData Line

Data communication line no.

Line number (telephone line). Dialing this number enables you to establish a link with another computer at a different location.

Type: Text
Length: 14		Not used
29LegacyCEPCDRNAMPrinter

Printer name for profit center

Type: Text
Length: 4		S/4HANACEPCDRNAMPrinter

Printer name for profit center

Type: Text
Length: 4		Not used
30LegacyCEPCTXJCDTax Jurisdiction

Max. length of input must not exceed 15 digits.
The tax jurisdiction is used for determining the tax rate. It defines to which tax authorities you must pay your taxes. It is always the city to which the goods are supplied.
If Vertex is activated (esp. on US installations) the tax jurisdiction code will be determined by the business object's address. If the given postal code/Zip code is not accurate as possible, Vertex will determine more than one tax jurisdiction code for one record, the migration of this record will fail. You will then get the error message "No unique jurisdiction code can be determined".

Type: Text
Length: 15		S/4HANACEPCTXJCDTax Jurisdiction

Max. length of input must not exceed 15 digits.
The tax jurisdiction is used for determining the tax rate. It defines to which tax authorities you must pay your taxes. It is always the city to which the goods are supplied.
If Vertex is activated (esp. on US installations) the tax jurisdiction code will be determined by the business object's address. If the given postal code/Zip code is not accurate as possible, Vertex will determine more than one tax jurisdiction code for one record, the migration of this record will fail. You will then get the error message "No unique jurisdiction code can be determined".

Type: Text
Length: 15		Not used
31LegacyCEPCPFACHPO Box

PO Box for address.

Type: Text
Length: 10		S/4HANACEPCPFACHPO Box

PO Box for address.

Type: Text
Length: 10		Copy as is
32LegacyCEPCPSTLZPostal Code

This field contains the postal (zip) code for the house address (street and city).

Type: Text
Length: 10		S/4HANACEPCPSTLZPostal Code

This field contains the postal (zip) code for the house address (street and city).

Type: Text
Length: 10		Copy as is
33LegacyCEPCPSTL2P.O. Box Postal Code

Postal code needed to allocate the P.O. Box.

Use
This field is used for a country/region where:
- the postal code (zip code) used to send letters to a customer's/vendor's P.O. Box is different to that used to send letters to a customer's/vendor's company address.
- large companies have their own postal code and no P.O. Box.


Type: Text
Length: 10		S/4HANACEPCPSTL2P.O. Box Postal Code

Postal code needed to allocate the P.O. Box.

Use
This field is used for a country/region where:
- the postal code (zip code) used to send letters to a customer's/vendor's P.O. Box is different to that used to send letters to a customer's/vendor's company address.
- large companies have their own postal code and no P.O. Box.


Type: Text
Length: 10		Copy as is
34LegacyCEPCREGIORegion

In some countries/regions, the region forms part of the address. The meaning depends on the country/region.

Type: Text
Length: 80		S/4HANACEPCREGIORegion

In some countries/regions, the region forms part of the address. The meaning depends on the country/region.

Type: Text
Length: 80		Copy as is
35LegacyCEPCLOCK_INDIndicator: Profit Center Locked

You can use the lock indicator to lock a profit center for postings. The lock only applies to the selected time interval. If the profit center is assigned to an object that receives a posting, the system displays an error message and the data is not posted.

This is an indicator field. If the criterion is met, enter X. If not, leave the field empty.


Type: Text
Length: 1		S/4HANACEPCLOCK_INDIndicator: Profit Center Locked

You can use the lock indicator to lock a profit center for postings. The lock only applies to the selected time interval. If the profit center is assigned to an object that receives a posting, the system displays an error message and the data is not posted.

This is an indicator field. If the criterion is met, enter X. If not, leave the field empty.


Type: Text
Length: 1		Copy as is
36LegacyCEPCPCA_TEMPLATEPlanning Template

Template for Formula Planning in Profit Centers

Contains functions, which are used to find plan values using formula planning.
A template is assigned to the profit centers for which it is to be valid, in master data maintenance. It can be used for more than one profit center.

Type: Text
Length: 10		S/4HANACEPCPCA_TEMPLATEPlanning Template

Template for Formula Planning in Profit Centers

Contains functions, which are used to find plan values using formula planning.
A template is assigned to the profit centers for which it is to be valid, in master data maintenance. It can be used for more than one profit center.

Type: Text
Length: 10		Not used



Transformation Mapping

Mapping Table Name

Mapping Table Description

Profit Centre

Mapping of legacy Profit Center to target system value

Person Responsible

Mapping of legacy Person Responsible to New Person Responsible

User ID

Mapping of legacy User ID

Hierarchy Group

Mapping of Legacy Hierarchy Group to Hierarchy Group

Transformation Dependencies

List the steps that need to occur before transformation can commence
Item #Step DescriptionTeam Responsible
1Ensure all the fields that require value mapping, as stipulated. Mapping tables, have the correct values mapped and imported into tool.Data Team
2

Ensure Profit Centre hierarchies are loaded into target S/4HANA

Data Team


Pre-Load Validation

Project Team

Completeness


Task

Action

Generation of
Pre-load reports

Mandatory field check.
Profit Centres are mapped to new values

Profit Centre Hierarchy Mapped to new values

Person Responsible / HR positions mapped to new values


Record Count

Confirm the record counts in preload summary report

Total Records: 

Valid Records:

Invalid Records:


Accuracy


Task

Action

Mandatory field mapping and transformation

Obtain a list of the fields to be populated with values from mapping files and ensure all these fields contain S/4HANA values. 
Review the data report to ensure mapping value is not missing in tool.
Capture errors in the Data Error report.



Business

Completeness

TaskAction
Verify record count in Pre-load reports by region

Confirm the Preload File contains all the records in scope of migration ( Based on list of profit centres mapped from old to new ) 


Accuracy

TaskAction
Conversion accuracy

Verify Profit Centres are transformed accurately as per endorsed transformation/mapping rules.

Review error reports in tool for any mismatch or missing transformed values.

In legacy system, execute ECC tcode SE16N to display table CEPC to confirm copied fields are accurately copied. 

If any of the sum is different, raise defect and flag the relevant record as error.


Load

The load process includes:

  1. Execute the automated data load into target system using load tool or produce the load file if the loading of records to be done using LTMC cockpit object of Profit Centre. 
  2. Once the data is loaded to the target system, it will be extracted and prepared for Post Load Data Validation with side by side check of each fields in scope of the objects with fields to be displayed as XXXX_ECC, XXXX_S4HANA, XXXX_MATCH ( As TRUE or FALSE) with an additional column denoting fields not matching and status of loading in S/4HANA as LOADED_IN_S4HANA ( As TRUE or FALSE) 

Load Run Sheet


Item

Step description


Team responsible

1

Ensure the load tools are transported into the correct tool instance.

Data team

2

Ensure DCTs and all required mappings are submitted and complete

Data team

3

Ensure Pre-load sign-offs are obtained.

Data team

4

Execute upload of Profit Centre Object using Migration Cockpit Object for Profit Centre Upload

Data team

5

Generate the post load reports in tool.

Data team

6

Log errors as defects, if any and address resolutions. Close defects.

Data team

7

Resolve defects by reupload and re-generate post load reports if necessary.

Data team

8

Business to validate the post load files as part of post-load validation, raise data defects or provide the post-load sign-off.

Business

9

Repeat steps 5 to 7 if necessary.

Data team



Load Phase and Dependencies

Configuration

Item #

Configuration item

1.      

Controlling Area

2.      

Standard Hierarchy is Maintained

3.      

Currencies (currency keys, decimal places in currencies)

 Conversion Objects

Object #Preceding Object Conversion Approach
N/A

Error Handling


Error type

Error description

Action taken

P

Posting period is blocked for posting

Review project / cutover plan and ensure posting periods can be opened for postings

Profit Centre does not exist

Profit centre does not exist in company code

Ensure the profit centre mapping is correct and or create the profit centre if it is valid


Post-Load Validation

Project Team

Completeness

TaskAction
Reconciliation of Record Count

Total number of records loaded for TB Balance ( PY )  will be generated in the Post-load reports in tool based on the target table and fields mentioned in section 3.

The reconciliation needs to be executed on the total number of ‘valid’ records and currency amount per company code in the source compared to total number of records and currency amount in S/4HANA

Record Count

Check the sum of record count of the open items in the load file is the same as S/4HANA. The record count for TB Balance ( PY )  will be done on the group basis. The fields in the group are consist of: Company Code, Vendor Account

Check Amount in Document Currency and Local Currency

Check on line item level that the sum of the amount in Document Currency and Local Currency in the load file is the same as posted in S/4HANA. If any of the sum is different, flag the record as error.


Accuracy

TaskAction
Check values in key fields for accuracy

Post-load reports will have the same structure as the load file and some additional columns as required to facilitate the post load validation.

Leverage on tool to create a Post Load report that reports S/4HANA loaded records along with the legacy values side-by-side to allow for 100% check of all these fields in the shortest possible time.

Any mismatch will be reported under the Post Load - Error report.




Business

Completeness

TaskAction
Record Count Check

Review the record count report from the Data Team and ensure it is correct by cross-checking with the record count confirmed during Pre-load Business Validations


Business may also run transaction code FS10N – Vendor Line Item Display or equivalent report in Fiori App to display loaded TB Balance ( PY )  in S/4HANA and compare results against the pre-load reports generated from tool.

Accuracy

TaskAction
Open items totalsCheck business partner open item totals by Business partner, Company code, profit centre. Totals should be checked in Document, Local and Group currency.
Spot checkBusiness should choose some business partners and perform comprehensive check of open items, payment terms etc Such partners should have huge number of open items or be critical for payment runs in S4 or have certain complexity in conversion.


Key Assumptions

  • Master Data Standard is up to date as on the date of documenting this conversion approach and data load. 
  • is in scope based on data design and any exception requested by business.



Change log

Version Published Changed By Comment
CURRENT (v. 3) Mar 13, 2026 01:27 LARU-ext, Soumen
v. 51 Mar 13, 2026 00:52 LARU-ext, Soumen
v. 50 Mar 13, 2026 00:44 LARU-ext, Soumen
v. 49 Oct 23, 2025 04:56 LARU-ext, Soumen
v. 48 Oct 12, 2025 14:22 LARU-ext, Soumen
v. 47 Sept 29, 2025 12:03 GARCIA-ext, Angel Luis
v. 46 Sept 29, 2025 09:25 GARCIA-ext, Angel Luis
v. 45 Sept 23, 2025 22:21 PILLAY-ext, Lawrence
v. 44 Sept 23, 2025 11:11 LARU-ext, Soumen
v. 43 Sept 23, 2025 09:33 LARU-ext, Soumen

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