- Created by Joana Tavares on Feb 19, 2019
There are different possibilities for this transaction:
STEP 1
If a request is received to change project to Asset Under Construction (AUC) you should go to CJ02, insert the project code or WBS element code and ![]()

You will see all the WBS structure of the project.

STEP 2
Considering that is not possible to change the WBS codification, and also not possible to change existing settlement, as you can see by the color (is not white) of fields of first line, you should create a new WBS, filling the second line of screen above, with the same codification, but ending with letter C (as for capitalization).

This new WBS will be set up for capitalization using type R2 and settlement to AUC as described in the current procedure. Keep the same WBS element codification (with C at the end), the same Description and the same Short ID; insert “2” in column “Level” and “R2” in column “Typ”; and select the same options of the first line in the columns “Su”, “PE”, “Acct” and “Bill”

STEP 3
Then you should select the first line and go to “Settlement Rule”
.
On the Maintain Settlement Rule: Overview screen, you should change the settlement parameters to WBS, tracking the menu “Goto” and the option “Settlement parameters”, inserting the code “ZPS12” in the field of the Settlement profile and the code “BG” in the field of the Allocation structure.


STEP 4
Then you should click on “Back (F3)”
; insert the last period and the current year in the columns “To Period” and “To Fiscal Year” of first line, relative to old settlement receiver; insert “WBS” in the column “Cat”, the code of changed project ending with letter C in the column “Settlement Receiver”, and the current period and the current year in the columns “To Period” and “To Fiscal Year” of second line, as shown by the screen bellow; and press
two times.

You will see in your screen the following message
And you should click on
to continue.

STEP 5
Then you should deselect the first line and select the second line

STEP 6
You should go to settlement rule
and change the settlement parameters to AUC, on the menu “Goto”, “Settlement parameters”, and insert the code “ZPS11” in the field of Settlement profile and the code “BF” in the field of Allocation structure
Finally, you should click on
twice and save by clicking on

STEP 7
If you go to CJ03 (display mode), and insert the code of changed project you can verify the new System status in the column with same name as “REL AUC”.

STEP 1
If a request is received to change a project to Fixed Asset
Go to CJ02 and select the project

STEP 2
Select the WBS/Line where you want to create as final assets: Extras -> Create completed Asset

STEP 3
Go to the next screen and complete the missing information provided in the request: Asset Class and Cost center.

In the bottom of the SAP screen the following message will appear:

STEP 4
Go the settlement rule of the WBS to confirm you have a new line for the final asset.

STEP 5
Then go back
to the previous screen, in order to set up the project as Technically completed: Edit -> Status -> Technically complete.

STEP 6
Check if the status in WBS is ''TECO''.

STEP 7
The project can now be saved
.
Then, display again the project and settlement rule, in order to find the final asset number as below ( eg: 250000024135-0).

STEP 1
Go to CJ02.
Enter the project.

STEP 2
Select the project and click on “Settlement rule”
.
Click twice on the line of the Settlement rule or click on “Details”.

STEP 3
Change the “Valid to” period.

STEP 4
Go back to the previous screen and click on “Go to” and “Settlement parameters”.

STEP 5
Change the “Settlement profile” to ZPS12 and “Allocation structure” to BG.

STEP 6
Go back to the previous screen and click on “New rule”.

STEP 7
Inform the new WBS element and the “Valid from” as below.
Go back to the previous screen and save it
.

STEP 1
To update the settlement rule of project to order, go to CJ02 and insert the code of project.

STEP 2
Select the line related to project and click on ![]()

STEP 3
Then you should click on “New rule (F9)”
, or click twice on the line of the settlement rule

and change the field “Valid to” to previous period, as ilustrated.

STEP 4
Go back to the previous screen and click on “Go to” and “Settlement parameters”.

STEP 5
Change the “Settlement profile” to ZPS10 and “Allocation structure” to AP.

STEP 6
Go back to the previous screen and click on “New rule”.

STEP 7
Inform the new Cost center and the “Valid from” to the period the project should start being settled using the new settlement rule.
Number: New settlement rule number (sequencial).
Settlement type: PER
Percent: if 100% or less

STEP 8
Go back to the previous and now, you should find the two settlement rules

STEP 9
Go back
to the previous screen and save it
.
If the below message appears

Delete the old settlement rule, by clicking on “Delete rule” 
Then go back
to the previous screen and save it 

STEP 1
To update the settlement rule of project to cost center, go to CJ02 and insert the code of project.

STEP 2
Select the line related to project and click on ![]()


STEP 3
Click on “New rule (F9)”
and change the field “Valid to” to previous period.

STEP 4
Go back to the previous screen and click on the menu “Goto”, “Settlement parameters”, and insert the code “ZPS10” in the field of Settlement profile and the code “BE” in the field of Allocation structure

STEP 5
Change the “Settlement profile” to ZPS10 and “Allocation structure” to BE.

STEP 6
Go back to the previous screen and click on “New rule (F9)”
or go to the menu Edit, New rule.

STEP 7
Inform the new Cost center and the “Valid from” to the period the project should start being settled using the new settlement rule.
Number: New settlement rule number (sequencial).
Settlement type: PER
Percent: if 100% or less

STEP 8
Go back to the previous and now, you should find the two settlement rules
Go back
to the previous screen and save it 
