There are different possibilities for this transaction:



STEP 1

If a request is received to change project to Asset Under Construction (AUC) you should go to CJ02, insert the project code or WBS element code and 

You will see all the WBS structure of the project.

 

 


STEP 2

Considering that is not possible to change the WBS codification, and also not possible to change existing settlement, as you can see by the color (is not white) of fields of first line, you should create a new WBS, filling the second line of screen above, with the same codification, but ending with letter C (as for capitalization).  

This new WBS will be set up for capitalization using type R2 and settlement to AUC as described in the current procedure. Keep the same WBS element codification (with C at the end), the same Description and the same Short ID; insert “2” in column “Level” and “R2” in column “Typ”; and select the same options of the first line in the columns “Su”, “PE”, “Acct” and “Bill”

 


STEP 3

Then you should select the first line and go to “Settlement Rule”.

On the Maintain Settlement Rule: Overview screen, you should change the settlement parameters to WBS, tracking the menu “Goto” and the option “Settlement parameters”, inserting the code “ZPS12” in the field of the Settlement profile and the code “BG” in the field of the Allocation structure.

 

 

 

 


STEP 4

Then you should click on “Back (F3)” ; insert the last period and the current year in the columns “To Period” and “To Fiscal Year” of first line, relative to old settlement receiver; insert “WBS” in the column “Cat”, the code of changed project ending with letter C in the column “Settlement Receiver”, and the current period and the current year in the columns “To Period” and “To Fiscal Year” of second line, as shown by the screen bellow; and press  two times.  

You will see in your screen the following message

And you should click on  to continue.

 

 


STEP 5

Then you should deselect the first line and select the second line

 

 

 


STEP 6

You should go to settlement rule  and change the settlement parameters to AUC, on the menu “Goto”, “Settlement parameters”, and insert the code “ZPS11” in the field of Settlement profile and the code “BF” in the field of Allocation structure

Finally, you should click on  twice and save by clicking on  

 

 


STEP 7

If you go to CJ03 (display mode), and insert the code of changed project you can verify the new System status in the column with same name as “REL AUC”.

 

 


STEP 1

If a request is received to change a project to Fixed Asset

Go to CJ02 and select the project


 

 

 


STEP 2

Select the WBS/Line where you want to create as final assets:  Extras -> Create completed Asset 

 

 


STEP 3

Go to the next screen and complete the missing information provided in the request: Asset Class and Cost center.

 

In the bottom of the SAP screen the following message will appear: 

 

 


STEP 4

Go the settlement rule of the WBS to confirm you have a new line for the final asset.

 

 


STEP 5

Then go back to the previous screen, in order to set up the project as Technically completed: Edit -> Status -> Technically complete.

 

 

 


STEP 6

Check if the status in WBS is  ''TECO''.

 

 

 


STEP 7

The project can now be saved .

Then, display again the project and settlement rule, in order to find the final asset number as below ( eg: 250000024135-0).

 

 


STEP 1

Go to CJ02.

Enter the project.


 

 

 


STEP 2

Select the project and click on “Settlement rule” .

Click twice on the line of the Settlement rule or click on “Details”.

 

 


STEP 3

Change the “Valid to” period.

 

 

 


STEP 4

Go back to the previous screen and click on “Go to” and “Settlement parameters”.

 

 


STEP 5

Change the “Settlement profile” to ZPS12 and “Allocation structure” to BG.

 

 

 


STEP 6

Go back to the previous screen and click on “New rule”.

 

 

 


STEP 7

Inform the new WBS element and the “Valid from” as below.

Go back to the previous screen and save it .

 


STEP 1

To update the settlement rule of project to order, go to CJ02 and insert the code of project.

 

 

 


STEP 2

Select the line related to project and click on

 

 


STEP 3

Then you should click on “New rule (F9)” , or click twice on the line of the settlement rule 

 

and change the field “Valid to” to previous period, as ilustrated.

 

 


STEP 4

Go back to the previous screen and click on “Go to” and “Settlement parameters”.

 

 


STEP 5

Change the “Settlement profile” to ZPS10 and “Allocation structure” to AP.

 

 

 


STEP 6

Go back to the previous screen and click on “New rule”.

 

 

 


STEP 7

Inform the new Cost center and the “Valid from” to the period the project should start being settled using the new settlement rule.

Number: New settlement rule number (sequencial).

Settlement type: PER

Percent: if 100% or less

 

 

 


STEP 8

Go back to the previous and now, you should find the two settlement rules

 


 

 


STEP 9

Go backto the previous screen and save it  .

If the below message appears


Delete the old settlement rule, by clicking on “Delete rule” 

Then go backto the previous screen and save it  

 


STEP 1

To update the settlement rule of project to cost center, go to CJ02 and insert the code of project.

 

 

 


STEP 2

Select the line related to project and click on

 

 

 


STEP 3

Click on “New rule (F9)”  and change the field “Valid to” to previous period.

 

 

 


STEP 4

Go back to the previous screen and click on the menu “Goto”, “Settlement parameters”, and insert the code “ZPS10” in the field of Settlement profile and the code “BE” in the field of Allocation structure

 

 


STEP 5

Change the “Settlement profile” to ZPS10 and “Allocation structure” to BE.

 

 

 


STEP 6

Go back to the previous screen and click on “New rule (F9)”  or go to the menu Edit, New rule.

 

 

 


STEP 7

Inform the new Cost center and the “Valid from” to the period the project should start being settled using the new settlement rule.

Number: New settlement rule number (sequencial).

Settlement type: PER

Percent: if 100% or less

 

 

 


STEP 8

Go back to the previous and now, you should find the two settlement rules

Go back  to the previous screen and save it