Process: Monthly costing and cost accounting closing 

Responsibility area: Manage Costing Periods

ALL the periods from 2010 forward, should be opened/managed by /n/FIN3/OKP1_BK for PF2 system (Controlling Area: CHEF) and WP2 system (Controlling Areas in WP1: Z001, Z006, Z013, Z025, Z026, Z028).

Scope
  WW
Frequency
According with closing calendar 
References

Attachments

N/A

xx   << I control CO period management >> xx



  Guideline  

After the closing period, we need to close previous period in order to prevent late postings to be performed.

Sometimes there is the need to correct something in the past periods and CO periods need to be opened and closed again.

We should use /N/FIN3/OKP1_BK to lock/unlock CO transactions for a specific company code for any given period.

Business Transactions
CPPAActual Process Assessment [CPP5]
RKIUActual Overhead Assessment [KSU5]
RKIVActual Overhead Distribution [KSV5]
RKIBActual Periodic Repostings [KSW5]
RKLActual Activity Allocation [KSC5] [ KB21N ] [ KB21]
KAZIActual Cost Center Accrual [KSA3]
KSIOActual Cost Center Split [KSS2]
KPIVActual Cost Distrib. Cost Obj. [KKPX]
RKILActual Inverse Activity Alloc. [KSC5]
RKNActual Non-alloc. Activities [KB51N]
KZPIActual Overhead (periodic) [KGI2]
KSIIActual Price Calculation [KSII]
KOAOActual Settlement [KO88] [KO8G] [CJ8G]
RKLTActual Template Allocation [KPAS]
KSPAAssessment to CO-PA [KEU5]
KABGAutomat. WIP/Results Analysis
COINCO Through-postings from FI [FB50] [FB01]
KTDACOPA: TOP-DOWN: Actuals [KE28]
KAZODown Payment [F-29]
RKSEnter Statistical Key Figures [KB31N] 
KABMManual WIP/Results Analysis [KKA1]
KAMVManual Cost Allocation [KB15N]
RKLXPredistribution of Fixed Costs [KSFX]
RKU3Repost CO Line Items [KB61]
RKU1Repost Costs [KB11N]
RKU2Repost Revenue [KB41N]
RKLNRevaluation at Actual Price [KON1]
RRIBSeg. Adjust.: Act.Per.Repost. [KISR]
RRIUSegment Adjust.: Act. Assess. [KISR]
RRIVSegment Adjust.: Act. Distrib. [KISR]
RKWDTarget=Actual Activity Allocation [KNMA]
KVARVariance Calculation [KKS2]
KZRIInterest calculation (actual)
KRATLIS transfer : actual SKF
KEFCCO-PA External Data Transfer
KE27COPA Periodic valuation
KE21CO-PA Line Item Entry
KB21CO-PA Activity Allocation
CPAECO-PA Template Allocation
Business Transactions
PRCActivity backflush
KOR1PS incoming orders: auto determination
KFPITransfer price allocation
JVIV JV Actual distribution
JVIUJV Actual assessment

 

 

 

STEP 1

Start the transaction using the transaction code

With /N/FIN3/OKP1_BK it is possible to lock CO transactions for a specific company code for any given period.

 

STEP 2

Fill fields:

  1. Controlling area: WP1, check Rules - CO structure and PF1 is CHEF

  2. Fiscal year: current year
    Note - Fiscal year:  Normally this will be the same as the calendar year.  However, a company could have a fiscal year that is different from a calendar year.  In either case, you will enter the appropriate year that reflects the current fiscal year.

  3. Company code: select the company code or several company codes

  4. Version: There are 2 main scenarios:  one for Actual and other for Plan.

    a)  Actual:  For Actual periods

    b)  Plan:  For Plan periods, this will be the plan version to be unlocked or locked.   Plan versions are noted below.  Usually it will be either “0” or “1”.

    Click on “version” to open this window

 

 

 

The period lock or unlock can be used in various ways, please find the examples below


 

 

We will lock all business transactions in companies ZFR3 and ZFR9 in period 02/2014

  1. Controlling area: Z006
  2. Fiscal year: 2014
  3. Company code: Select the companies you want to lock
  4. Version: 0

 

To select the companies, you click on 

 

 

 

 

 

 

 

 

 

  1. Press the button « multiple selection » and
  2. Flag the companies you wish to lock  

  3. Press the 

 

Press the button « Lock all act. »    

 

Inform the period you want to entire block

And enter 

You will have this message :

 

All actual business transactions in period 02/2014 were blocked in companies ZFR3 and ZFR9.

 

You can check if the locking was done for those companies.

 

We we are locking a certain business transaction in month 03/2014 in the companies select previously

  1. Controlling area: Z006
  2. Fiscal year: 2014
  3. Company code: Select the companies you want to lock
  4. Version: 0

 

Press the button « Actual »    

 

When you select « Actual » only actual transactions are visible.

When you select « Plan » only plan transactions are visible.

Please make your choice before you will select the business transactions


 

 

You can flag the transaction you want to lock in the period and save

 

In the example we are locking all postings in CO from FI in month 03/2014 in the companies select previously   

 

 

If you select one business transaction and press the button « lock transaction »

 

The business transaction will be locked in all periods in the companies previously selected 

 

The button “unlock transaction” is used in the same way, to unlock one business transaction in all periods

 

 

If you select one period and press the button « lock period »

All business transactions will be locked in this period in the companies previously selected  


The button “unlock period” is used in the same way, to unlock one period


 

 

 

Some considerations

 

  • You only could work with group of companies in the lock and unlock transaction once all companies in the group have the same status.
  • In case you have opened or closed any single company code and you can NOT maintain any entered group of company codes, you may get the following message /Fin3/KBAS_MSG001 :

  • The system is not allowed to update group of companies that don’t have the same status of lock/unlock in business transactions.

 

 

To restore now the consistency, you have the option to lock all the entered company codes (or group) for a specific period at the same time.